Administrative Assisstant Leadstack IncAdministrative AssisstantSunnyvale, CA$30–$35 / hourDescription: You are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. Whether you're coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.
Administrative Assistant Sagimet Biosciences IncAdministrative AssistantFoster City, CAOperating in a fast-paced, small-company biotech environment, this individual will serve as an important operational resource - ensuring seamless day-to-day workflows, supporting corporate legal and administrative functions, and helping executives focus on strategic priorities. Essential Responsibilities: Corporate & Administrative Operations: Manage reception desk function in HQ office for in-office days (currently 2 days per week), greet visitors, coordinate in-office needs.
Administrative Business Partner Manpower EngineeringAdministrative Business PartnerFoster City, CA$60–$64 / hourTemporaryManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.
Administrative Associate Stanford UniversityAdministrative AssociateStanford, CA$83,404–$97,850 / yearThe school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. Offering targeted research incentives as well as convening, education, and leadership programs, the Woods Institute supports faculty, researchers, and students as they investigate and advance solutions to critical climate, environment, and sustainability challenges.
Administrative Assistant eTeam Inc.Administrative AssistantMountain View, CA$25.92 / hourYou are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. Whether you re coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.
Sidecar Careers - Administrative Assistant SideCarSidecar Careers - Administrative AssistantSan Francisco, CAWork with our teams on scheduling logistics for team meetings, office lunches, keep office accounts organized and serve as a point of contact for all things Sidecar. As an employee at Sidecar and you can take advantage of our fun, centrally located San Francisco office in the financial district and free lunch Fridays.
Administrative Assistant, General SyscoAdministrative Assistant, GeneralWalnut, CACreates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information). Proficiency with Microsoft Office Suite/ software including Word, Excel, PowerPoint, and Outlook, with an understanding of the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
NewAdministrative Specialist/Receptionist DLA PiperAdministrative Specialist/ReceptionistPalo Alto, CA$37.19–$48.34 / hourOpen and distribute incoming mail and prepare outgoing mail, including UPS shipments, priority mail, and certified mail. Sedentary work: This is primarily sedentary work, requiring occasional exertion of up to 10 pounds of force to lift, carry, push, pull, or move objects.
Temporary Visual Communications & Administrative Coordinator California College of the ArtsTemporary Visual Communications & Administrative CoordinatorSan Francisco, CaliforniaThe Professional Engagement and External Partnerships Office (PEEP) at California College of the Arts seeks a creative, organized, and detail-oriented Visual Communications & Administrative Coordinator for a temporary position supporting marketing materials, digital communications, event preparation, and office administration for PEEP programs. This position requires weekly in-office presence to support PEEP operations, collaborate with staff and student workers, prepare printed and physical materials, assist with event setup, and help ensure that office systems and communications materials are organized and ready for use.
Security Administrative Coordinator Allied UniversalSecurity Administrative CoordinatorMenlo Park, CaliforniaSupport DOE PIV/UPIV credentialing activities, including applicant coordination, form collection, scheduling support, identity-proofing support, status tracking, follow-up communications, and coordination with Personnel Security, Badge Office staff, sponsors, applicants, and other stakeholders. Support USAccess-related credentialing workflow activities, including applicant enrollment coordination, appointment support, identity document verification support, card-related status tracking, and coordination with registrars, activators, sponsors, and Personnel Security.
Administrative Assistant West Coast InsulationAdministrative AssistantHayward, CAThe role is ideal for someone who's hands-on, takes pride in doing great work, moves quickly when needed, thrives in a fast-paced environment, and pays close attention to the details. The ideal candidate possesses a positive team player attitude, is proactive, organized, and can multi-task in the performance of various duties.
NewLegal Administrative Assistant (Part-Time 10 Hours/Week) Macpower Digital Assets Edge Private LimitedLegal Administrative Assistant (Part-Time 10 Hours/Week)San Jose, CA$50–$53 / hourIdentify key case details (party name, case number, type of order) and enter into the legal order management tool. We are looking for Legal Administrative assistant OR assistant Executive Assistant with hands-on experience in Case Management, Safari and Jira.
2339 Administrative Assistant Harvest Technical Services2339 Administrative AssistantSan Rafael, CaliforniaProactively schedule and coordinate and manage meetings/conference calls and related activities including all meeting logistics such as: availability for attendees, meeting room and equipment set up, catering orders, set up, and break down, meeting materials preparation and distribution, taking meeting minutes as requested. Arrange all details for offsite meetings (book hotel, make restaurant reservations, choose food for catered meals, reserve audio visual equipment, research and schedule team-building events).
NewAdministrative Assistant Vornado Realty TrustAdministrative AssistantSan Francisco, CA$65,000–$75,000 / yearThis role manages the management office front desk, incoming calls, mail and package handling, and day-to-day office administration, ensuring every visitor and caller experiences a consistently professional and high-quality level of service. Vornado's San Francisco property management team is seeking an Administrative Assistant to serve as the welcoming first point of contact for tenants, visitors, and vendors at a Class A institutional office asset in downtown San Francisco.
Senior Administrative/Document Control Specialists – Bay Area ParsonsSenior Administrative/Document Control Specialists – Bay AreaOakland, California$26.59–$46.54 / hourIn these roles, you will provide critical administrative support to project teams and leadership while helping ensure that project and corporate documentation is accurate, well-organized, and compliant with internal and client requirements. You will serve as a key resource in supporting day-to-day operations, coordinating communications, managing records, and helping teams stay organized and efficient across complex engineering and construction programs.
Executive Operations Administrative Assistant ArmaninoExecutive Operations Administrative AssistantSan Ramon, California$40–$45 / hourProvide executive support to the firm’s CFO and coordinate with Internal Firm Services (IFS) teams, including Finance, Legal and Executive Recruiting, to facilitate and drive cross-functional initiatives and projects. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services.
Executive Operations Administrative Assistant Armanino McKenna Certified Public Accountants & ConsultantsExecutive Operations Administrative AssistantSan Francisco, CA$40–$45 / hourProvide executive support to the firm's CFO and coordinate with Internal Firm Services (IFS) teams, including Finance, Legal and Executive Recruiting, to facilitate and drive cross-functional initiatives and projects. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services.
Front Desk/Administrative Assistant (Bilingual Mandarin) Foxconn Industrial InternetFront Desk/Administrative Assistant (Bilingual Mandarin)SanJose, CARoutine duties include front lobby reception services, office supply replenishments, business travel planning and booking including visa applications, reimbursement requests, vendor invoice review and processing, corporate apartment management, and occasional executive support. Process business traveling arrangement, hotel reservation, airport pickups,corporate housing management.·Supervision of housekeeping and janitorial controlling, ensure the frontoffice is clean and safe.·
Administrative Manager to CTO- 17305 Professional RecruitersAdministrative Manager to CTO- 17305Santa Clara, CaliforniaThey come to our BANK for our expertise, deep network and nearly forty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising our Bankers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business. The AM will cast the right shadow and act as a role model to other junior admin staff in addition to working well with all levels of internal management, and outside clients and vendors.
Front Desk/Administrative Assistant Foxconn Industrial InternetFront Desk/Administrative AssistantSan Jose, CARoutine duties include front lobby reception services, office supply replenishments, business travel planning and booking including visa applications, reimbursement requests, vendor invoice review and processing, corporate apartment management, occasional executive support and coordinating with Human Resources on events and some administrative assistance. An ideal candidate should be hands-on, detail-oriented, friendly, enjoy interacting with people, capable of multi-tasking, and work effectively under pressure.