Travel Expectations: None What You'll Do - Accountabilities Essential Duties: Review and audit PEIMS reports regularly to track meetings and ensure accurate documentation Organize, sort, and monitor student records, ensuring all required documentation is received and notify the Special Education Manager of any missing information Utilize the STREAM report to identify newly enrolled special education students; promptly request records from previous districts and update tracking systems for leadership use Accurately input and audit Individual Education Plan (IEP) data into the district's Student Information System Utilize trackers to provide Progress to Goals (PTGs) to the special education team for monitoring student progress and compliance Request and manage student records through Texas Records Exchange (TREx), Frontline eSPED, phone calls, emails, faxes, and any other available methods, ensuring compliance with FERPA guidelines and department procedures Additional Duties and Responsibilities: Conduct periodic eligibility folder audits to ensure compliance with federal and state regulations Manage special education supply orders and submit purchase order requests Request various medical forms from doctors' offices and work with regional campus clerks to process REQs for doctor payments Process employee travel reimbursements for professional development and ensure submissions are completed by the business office's designated due date Maintain financial records, receipts, and logs for auditing purposes Reconcile credit card transactions and prepare accurate monthly expense reports for review and submission Coordinate travel arrangements for the special education team and assist in organizing regional professional development and training logistics Ensure Medicaid consent compliance Responsible for tracking SSA/DDS requests, ensuring all required forms are completed and records collected, and forwarding the full packet to the designated staff member for submission Respond to all emails, phone calls, Frontline requests, and other inquiries within 48 hours Foster positive interpersonal relationships with staff and parents while upholding confidentiality and adhering to district policies, administrative procedures, and federal/state laws What You Will Bring - Competencies Build a Culture of Trust: This team member consistently demonstrates self-awareness and emotional intelligence, fostering psychological safety and trust within the team. Additional Skills: N/A Required Education and Experience: Education: Associates degree or some college preferred Strong background in administrative support, records management, and compliance tracking, particularly within an educational or special education setting Understanding of FERPA regulations and handling confidential student records Preferred Education and Experience: N/A Physical Requirements: Sit for long periods of time, lift up to 15lbs What We Offer: Compensation & Benefits: Salaries for people entering this role typically fall between $18.86/hr and $23.57/hr, commensurate with relevant experience and qualifications and in alignment with internal equity.