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Our client, a highly respected hospitality firm, is seeking a Corporate Office Manager who will be entrusted with the daily operations of the corporate office. The ideal candidate is detail-oriented, highly trustworthy, and experienced in managing accounts receivable, accounts payable, payroll, and benefits administration.

Corporate Office Manager Location: Livermore, CA Schedule: Monday–Friday (on-site with occasional event support) Compensation: $75,000 – $85,000 (depending on experience) plus bonus and benefits Position Summary Our client, a highly respected hospitality firm, is seeking a Corporate Office Manager who will be entrusted with the daily operations of the corporate office. This role is central to maintaining the financial integrity, administrative excellence, and organizational values that define the company. The ideal candidate is detail-oriented, highly trustworthy, and experienced in managing accounts receivable, accounts payable, payroll, and benefits administration. This individual will be a steward of the company's culture, consistently upholding its vision, values, and service standards in all responsibilities and interactions. Key Responsibilities Finance & Accounting<ul><li>Process vendor invoices, payments, and manual checks with precision and accountability</li><li>Manage accounts receivable and accounts payable with accuracy and integrity</li><li>Reconcile monthly credit card statements, reimbursements, and cash deposits ensuring financial transparency</li><li>Prepare month-end reports and vendor fee tracking with high attention to detail</li><li>Coordinate with external partners on reimbursements and financial documentation</li><li>Support banking activities, including remote deposits, in-person deposits, reconciliations, and reporting</li></ul>Payroll & HR Administration<ul><li>Accurately track employee time off, reimbursements, and updates in internal databases</li><li>Manage payroll processing with confidentiality and reliability</li><li>Maintain meticulous employee records and support compliance with company policies</li></ul>Benefits & Leave Administration<ul><li>Track eligibility and support employees through open enrollment with clarity and care</li><li>Process terminations, COBRA, Workers' Compensation claims, and leave requests (including maternity leave) with discretion and accuracy</li><li>Compliance & Reporting</li><li>Prepare and submit government filings, reports, and recurring month-end packages with accuracy and timeliness</li><li>Ensure adherence to company policies, protocols, and regulatory requirements</li></ul>Additional Responsibilities<ul><li>Coordinate employee recognition programs (anniversaries, gifting) in alignment with company values</li><li>Support employee development through training coordination and certification tracking</li><li>Manage office supplies, maintenance scheduling, and vendor relationships with reliability</li><li>Serve as a trusted liaison between staff, leadership, banking partners, and accounting teams</li></ul>Qualifications<ul><li>5+ years of experience in corporate office operations with a strong background in A/R and A/P</li><li>Payroll experience required</li><li>Proven track record of integrity, discretion, and trust in handling sensitive financial and HR information</li><li>Proficiency with MS Office and Google Workspace; ADP and TASC experience a plus</li><li>Strong organizational skills and ability to manage multiple priorities with precision</li><li>Excellent written and verbal communication skills; able to work independently and cross-functionally</li><li>High level of attention to detail, accountability, and commitment to upholding company values</li></ul><a href="https://3.basecamp.com/4849977/buckets/31170915/boosts/new?boost%5Bboostable_gid%5D=Z2lkOi8vYmMzL1JlY29yZGluZy85MTg1MDU2ODY5" rel="nofollow"></a>

Beets Hospitality Group

Corporate Office Manager

Accounting

Accounts Payable

Accounts Receivable

Accounts Receivable Management

Banking Services

Billing

Communication Skills

Compensation and Benefits

Corporate Compliance

Corporate Policies

Credit Cards

Cross-Functional

Detail Oriented

Documentation

Finance

Financial Administration

Government Reporting

Leadership

Maintain Compliance

Microsoft Office

Multitasking

Office Management

Operations

Organizational Skills

Payroll Administration

Payroll Management

Presentation/Verbal Skills

Project/Program Coordination

Reconciliation

Record Keeping

Regulatory Requirements

Reimbursement

Staff Development

Staff Training

Vendor/Supplier Planning

Vendor/Supplier Relations

Writing Skills

BreezyHR

OTHER

Plan, direct and supervise plant workers associated with the mining, processing, stockpiling, loading and distribution of aggregates, hot mix asphalt (HMA), or related construction materials, to ensure optimum long-term profitability. Compare costs and best value of plant equipment repair including contracting outside vendors, using in-house labor or equipment replacements to ensure the most cost effective choices are made.

Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite's century-old success. We're building more than infrastructure; we are building your future. General Summary This position is responsible for developing, managing, and maintaining profitable, efficient, safe, and environmentally compliant Construction Materials operations. Essential Job Accountabilities <ul><li>Plan, direct and supervise plant workers associated with the mining, processing, stockpiling, loading and distribution of aggregates, hot mix asphalt (HMA), or related construction materials, to ensure optimum long-term profitability. </li><li>Estimate cost of materials including accurately reading plan specifications to ensure precision in internal and/or external quotes. </li><li>Determine manpower levels, inventory quantities, equipment, and work schedules to ensure plant is optimally ran. </li><li>Develop and manage P&L budgets for material operations to ensure corporate financial goals are achieved. </li><li>Perform weekly safety meetings with employees to ensure corporate safety standards are maintained. </li><li>Analyze material production and cost reports to ensure production and financial goals are met. </li><li>Administer maintenance, repair, and management of all plant equipment for assigned facilities in accordance with Corporate Equipment Standards, Policies and Procedures. </li><li>Compare costs and best value of plant equipment repair including contracting outside vendors, using in-house labor or equipment replacements to ensure the most cost effective choices are made. </li><li>Develop and maintain relationships with owners, the local community, local unions and other representatives to promote Granite's long-term interests. </li><li>Coordinate work requirements with equipment and construction departments to ensure project timelines are met. </li><li>Manage, mentor and train the plant staff to ensure we attract, develop and retain the very best talent in the industry. This includes but is not limited to, staffing, compensation and performance management. </li></ul> Education <ul><li>Bachelor's Degree in Engineering (Mining, Mechanical, Civil), Construction Management or equivalent work experience preferred </li></ul> Work Experience <ul><li>10+ years work experience in a construction materials environment </li><li>5+ management experience required </li></ul> Knowledge, skills, and abilities <ul><li>Proven knowledge of the construction materials business and experience in hot mix asphalt and aggregate plants </li><li>Mechanical knowledge of construction material processing plants and heavy equipment </li><li>Ability to accurately assess the current financial status and forecast the monthly, quarterly, yearly and final results of materials operations </li><li>Advanced consultative and communication skills and ability to interface effectively with all levels of management </li><li>Ability to properly manage and prioritize resources, people and projects. </li><li>Sound decision-making ability with the experience to balance consensus against authority as appropriate </li><li>Team player, with strong leadership skills, who can operate effectively within a matrix management environment. </li><li>Sound analytical and problem-solving skills, with demonstrated ability to provide creative solutions to real-time challenges. </li><li>Ability to work in high production environment and respond quickly and effectively under pressure and deadlines. </li><li>Demonstrated proficiency of MS Office products (Word, Excel, PowerPoint, etc.). </li><li>Advanced written and oral communication skills to effectively disseminate information. </li><li>Thorough knowledge of union jurisdiction and labor agreements as applicable to the materials business. </li></ul> Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabi

Granite Construction

Plants Manager

Analysis Skills

Budgeting

Compensation Management

Construction

Construction Management

Corporate Finance

Cost Estimates

Cost Reporting

Equipment Replacement

Establish Priorities

Financial Analysis

Forecasting

Heavy Equipment/Vehicles

Inventory Levels

Keyboards

Long-Term Profit

Maintenance Services

Manufacturing Equipment Maintenance

Materials Cost Analysis

Matrix Management

Mentoring

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Mine Maintenance

Mining Engineering

People Management

Performance Management

Physical Demands

Plant Management

Problem Solving Skills

Production Costing

Production Systems

Profit & Loss Management

Resource Management

Safety Standards

Team Player

Time Management

Broadbean

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Corporate Office ManagerBeets Hospitality Group

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