Research Administrator II (Post Award) Joslin Diabetes CenterResearch Administrator II (Post Award)Boston, MAMust be able to interpret PHS and other grand sponsor policies, including OMB circulars A-110, A-122, and A-133, the Federal Demonstration Parternership/Research Terms and Conditions and agency-specific terms and conditions including the PHS Grants Policy Statement and related grant management requirements to ensure accurate proposal submission. Under the direction of the Director, Post Award Administration, the Research Administrator II (Post Award) will manage a full sponsored research post-award portfolio including oversight and management of financial policy, compliance and reporting issues that arise during the life of the award.
Practice Coordinator I South Shore HealthPractice Coordinator IWeymouth, MA$20.10–$28.75 / hourb- Under the direction of the operations management team, provides appointment scheduling ranging in complexity from one physician appointment to multiple care provider appointments in accordance with department scheduling guidelines for new and/or existing patients. a- Greet patients; verbally verify name, date of birth, telephone number, and MRN; provide and witness signing of consent form (if necessary); arrives patient in Epic; assigns patient badge in RTLS; provides patient wristband and RTLS badge.
Practice Administrator II - Department of Pediatrics (Boston) Boston Children's HospitalPractice Administrator II - Department of Pediatrics (Boston)Boston, MAKnowledge, Skills, and Abilities Knowledge and skills necessary to solve complex problems in the areas of clinical/research operations, business planning, financial management, marketing, personnel and information systems management. Interacts routinely with the corresponding Program Chiefs, Hospital Department Administrators, Nursing leadership, respective Program physicians/referring physicians and their offices.
Pediatric Education Program Manager Mass General BrighamPediatric Education Program ManagerBoston, MassachusettsThis position also provides general administrative management support for educational programs in the Department specifically as it relates to trainee evaluation, including functioning as a specialist for New Innovations, monitoring and tracking ACGME, ABP, and ABIM policies to identify compliance issues, tracking of resident work hours and general trainee file maintenance, compilation and reporting of program data and oversight of future alumni projects. ERAS application, USMLE, ECFMG report, etc.), evaluation summary reports, milestone reports, ILPs, QI project summaries, annual contracts, ABP or other required documents, procedure and case logs if required, documentation of program director semi-annual performance reviews of fellows, scholarly oversight data, and graduation, dismissal, or transfer documents.
NewOffice and Events Coordinator FirstLight Power IncOffice and Events CoordinatorBurlington, MA$75,000–$90,000 / yearBachelor's degree in business administration or similar field; 5+ years of experience in Office Administration or working with C-Suite executives; Strong organizational skills with the ability to prioritize and manage multiple projects in a complex and fast-paced environment; Proven ability to work independently with a high level of accountability, professionalism, and flexibility; Demonstrated ability to take initiative to progress/improve processes and functions; Excellent written and verbal communication skills; Strong interpersonal skills and ability to build positive working relationships across all levels and functions; Proficient experience in MS Office, particularly including Excel, PowerPoint, Word, Outlook, and Visio; Experience with IBM Maximo, preferred; Experience with ADP Workforce Now, preferred; Experience with Canva or similar programs; Must have valid, clean driver's license and the ability to travel to sites and other locations as needed. With a diversified portfolio that includes over 1.65 GW of operating renewable energy and energy storage technologies and a development pipeline with 4+ GW of solar, battery, hydro, onshore wind and offshore wind projects, FirstLight specializes in hybrid solutions that pair hydroelectric, pumped-hydro storage (including Northfield Mountain, the largest energy storage facility in New England), utility-scale solar, large-scale battery, and wind assets.
Program Administrator, College & Graduate School of Arts & Sciences Boston UniversityProgram Administrator, College & Graduate School of Arts & SciencesBoston, MA$24Part timeThis position serves as the primary administrative contact for the program and plays a key role in coordinating academic operations, supporting faculty and students, managing communications, planning events, and overseeing program finances. The Program Manager works closely with the Program Director, Associate Director, Director of Undergraduate Studies, faculty, and University partners to ensure the smooth day-to-day operation of the program.
Part-time Executive Administrator Brandeis UniversityPart-time Executive AdministratorWaltham, MassachusettsOversee daily operations and front-desk reception for AHC, including supply management; administrative workflows support; and submitting and tracking facilities work orders to ensure timely resolution. Manage the flow of information between the Dean, Director, and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner.
Part-Time Executive Administrator Brandeis UniversityPart-Time Executive AdministratorWaltham, MA$30.71–$35 / hourOversee daily operations and front-desk reception for AHC, including supply management; administrative workflows support; and submitting and tracking facilities work orders to ensure timely resolution. Manage the flow of information between the Dean, Director, and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner.
ICP: Front Office Administrator Elevated ResourcesICP: Front Office AdministratorAndover, MassachusettsKey Responsibilities: Filing & Document Management Maintain organized physical and digital filing systems for invoices, purchase orders, production documents, and other plant records. Invoice Processing Receive, date stamp, and verify incoming invoices; enter invoice data into the accounting or ERP system; route invoices for approval as needed.
Supervisor, Ophthalmology Surgical Services Tufts MedicineSupervisor, Ophthalmology Surgical ServicesBoston, MA$60,908.12–$76,140.43 / yearIn addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. Minimum Qualifications: Associate's degree in Healthcare Administration, Business Administration, or related field AND Three (3) years of experience in a healthcare setting AND One (1) year of progressive administrative experience in a healthcare environment; OR High School diploma or equivalent AND Five (5) years of experience in a healthcare setting AND Three (3) years of progressive administrative experience in a healthcare environment.
Department Administrator WerfenDepartment AdministratorBedford, Massachusetts$100,000–$125,000 / yearFull timeWorks with QA/RA Managers and HR to coordinate the on boarding process of new employees into department ensuring that new employees have a seat, all required equipment, necessary training, and other related activities. As appropriate, organize internship programs with colleges and universities, including meeting set up, scope of project definition, and management of process, engaging resources, and following up.
NewAdministrative Assistant Talent Software Services, Inc.Administrative AssistantCambridge, MARemote$22–$24 / hourPerforms the day-to-day clerical, recordkeeping, or processing duties of a particular area or function using common office technology and administrative systems. Keyboards and processes text and information, and may answer general correspondence.
Engagement Coordinator and Office Administrator True PlatformEngagement Coordinator and Office AdministratorBoston, MassachusettsAs one of the fastest-growingorganizations in the talent advisory space, True places executive talent, assesses business leaders, createsdiverse and inclusive networks, and uses innovative technology to advance executive talent priorities. With offices in North America, EMEA, & APAC, our team of industry and functional experts leveragetheir deep networks to connect companies with leading talent to transform businesses and industries.
NewDepartment Administrator Political Science College of Arts & Sciences Boston UniversityDepartment Administrator Political Science College of Arts & SciencesBoston, MAThe successful candidate will be comfortable taking ownership of a broad portfolio of responsibilities, anticipating departmental needs, resolving problems independently, and working collaboratively with faculty, staff, students, and University partners. This position has significant responsibility for budget and grant administration, staff supervision, payroll, academic scheduling, faculty personnel actions, faculty searches, graduate student administration, facilities, events, and departmental planning.
Department Administrator Political Science, College of Arts & Sciences Boston UniversityDepartment Administrator Political Science, College of Arts & SciencesBoston, MA$60,000–$65,000Full timeThe successful candidate will be comfortable taking ownership of a broad portfolio of responsibilities, anticipating departmental needs, resolving problems independently, and working collaboratively with faculty, staff, students, and University partners. This position has significant responsibility for budget and grant administration, staff supervision, payroll, academic scheduling, faculty personnel actions, faculty searches, graduate student administration, facilities, events, and departmental planning.
IP Administrator (Patent) II IP AttorneysIP Administrator (Patent) IIMassachusettsThe IPA is responsible for preparing legal documents associated with domestic patent prosecution; maintaining dockets, files, and data integrity; interacting with clients and related personnel; providing practice support and assistance; and serving as a liaison between practitioner and external and/or internal team members or departments. Additionally, WGS offers further benefits and perks focused on employee well-being including generous paid time off; including sick time and vacation time, parental leave, commuter benefits, charitable matching gift program, well-being support and much more!
NewCase Administrator I- MetroSouth Housing Court Massachusetts Trial CourtCase Administrator I- MetroSouth Housing CourtBrockton, MassachusettsMay provide assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court; • Pulls daily lists and provides support to judicial lobby concerning cases; • Sends out notices to various parties and attorneys; • May perform cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. Departmental Mission Statement: The Housing Court’s mission is to adjudicate all matters presented by litigants within its jurisdiction regarding housing in a fair, efficient, and timely manner according to the rule of law and the facts presented.
NewAccommodations Administrator Tufts UniversityAccommodations AdministratorN.Grafton, MassachusettsThe Accommodations Administrator will play a key role as a primary resource to educate, train, and guide the school in understanding and providing disability access, rights, and responsibilities for students and others, especially in a clinical environment. We are committed to providing reasonable accommodations with regards to people with qualified disabilities, people with sincerely held religious beliefs, nursing mothers, qualified service animal requests, and immunization waivers.
Legal Operations Administrator Alloy TherapeuticsLegal Operations AdministratorWaltham, MA$100,000–$145,000 / yearCoordinate and secure signatures from executives, directors, investors, and counterparties in support of transactional and financing activities, including managing signature packets at closings – this includes both manual signature packets as well as administering the company's DocuSign (or similar e-signature) platform, including preparing and routing envelopes, and managing and tracking signing workflows, outstanding signatures, and maintaining completed-document records. About the Role at Alloy Therapeutics The Legal Operations Administrator will serve as the organizational hub of the Legal team and as a dedicated support resource for the team's attorneys, owning the systems, records, and workflows that keep a sophisticated in-house legal function running smoothly and enabling the attorneys to focus on substantive legal work.
NewPractice Coordinator I South Shore Health Systems IncPractice Coordinator IWeymouth, MA$20.10–$28.75 / hourb - Under the direction of the operations management team, provides appointment scheduling ranging in complexity from one physician appointment to multiple care provider appointments in accordance with department scheduling guidelines for new and/or existing patients. a - Greet patients; verbally verify name, date of birth, telephone number, and MRN; provide and witness signing of consent form (if necessary); arrives patient in Epic; assigns patient badge in RTLS; provides patient wristband and RTLS badge.