OTHER

FEED

UNKNOWN

Schedules patient appointments, tests or procedures, responds to patient calls, provides instruction/support to staff for communicating with patients and may act as liaison between providers & specialists outside of DH. Greets patients arriving for appointments, provides appropriate questionnaire(s), answer questions and assists patients with completion of forms and use of technology, acknowledges any delays and keeps patient updated.

Overview:
<div>Performs a variety of independent administrative support functions in addition to a wide range of customer service-related duties.  Schedules patient appointments, tests or procedures, responds to patient calls, provides instruction/support to staff for communicating with patients and may act as liaison between providers & specialists outside of DH. Serves as preceptor and resource to new staff members.</div>

Responsibilities:
<div><ul><li>Responds to patient calls providing general information and education.</li><li>Greets patients arriving for appointments, provides appropriate questionnaire(s), answer questions and assists patients with completion of forms and use of technology, acknowledges any delays and keeps patient updated. Per department and location need.</li><li>Assesses needs of patients without appointments and processes requests for prescriptions, forms, appointments or need to speak directly to clinical support.</li><li>Reviews schedules daily for accuracy in scheduling, needed ancillaries and incoming records and makes adjustments as needed.  Reviews wait list, manages multiple eDH worklists and reschedules patients to assure schedules are fully booked and patients’ needs are met. </li><li>Completes any follow up needs for patients as directed by the After Visit Summary (i.e., booking appointments, scheduling lab and radiology exams or arranging for any external procedures).</li><li>Receives incoming phone calls from providers, other staff or external provider offices and patients.  Appropriately assesses the needs of the caller and processes requests, takes messages, schedules appointments or transfers the call.</li><li>Monitors and completes system messages in a timely manner to meet patients’ needs. </li><li>Monitors incoming faxes regularly and reviews each to determine the proper course of action in a timely manner. Per department and location need.</li><li>Reviews all provider schedules at the end of day to identify and contact those patients who require follow up and processes letters to no shows in accordance with current policy.  </li><li>Supports providers and staff in addressing patient questions/concerns. Provides instruction/support to providers and staff on communicating with patients regarding these questions or concerns. </li><li>Monitors the waiting room for patients in distress and seeks assistance when needed. Responds to minor patient concerns and complaints using service recovery tactics.  Reports all concerns and complaints to supervisor/manager.</li><li>Manages multiple in-baskets by monitoring, prioritizing and properly routing the messages.  Completes tasks as assigned by providers or clinical staff. </li><li>Acts as liaison between primary care providers & specialists outside DH.</li><li>Participates in initiatives to improve department workflows and policies and procedures  </li><li>Delivers mail to mail room and picks up mail to be distributed within department on a daily basis, completes monthly tracers and weekly BCA (Business Continuity Application) system checks.</li><li>Responsible for building and editing templates and overriding the schedules when needed using best judgement.</li><li>Works as a preceptor for new staff members to provide on the job training and assure a strong orientation.  Provides input into performance check-ins performed by supervisor. </li><li>Serves as a resource for clinical secretaries for questions and problem-solving.</li><li>Able to be a team player and collaborate with others throughout the system.</li><li>Performs other duties as required or assigned.</li></ul></div>

Qualifications:
<div><ul><li>High school graduate with 2-3 years of administrative support experience or the equivalent required </li><li>Previous experience working in a medical setting preferred</li><li>Knowledge of insurance benefit programs and medical terminology preferred </li><li>Ability to effectively interact with providers, staff, patients and insurance plan representatives required</li><li>Must be able to prioritize multiple tasks and work independently </li><li>Must have prior computer experience, excellent communication skills, and attention to detail</li></ul></div>

Dartmouth-Hitchcock Health

Senior Clinical Secretary - Family Medicine

Administrative Skills

Business Solutions

Calendar Management

Clinical Support

Communication Skills

Compensation and Benefits

Computer Skills

Customer Support/Service

Detail Oriented

Establish Priorities

Family Medicine

Fax Machines

High School Diploma

Insurance

Mail Processing

Medical Terminology

Medical Treatment

Medicine

Multitasking

Needs Assessment

Patient Assessment

Patient Education

Patient Follow-up

Primary Care

Problem Solving Skills

Radiology

Team Player

Telephone Skills

Time Management

Training/Teaching

[AW]-iCims

Overview: We are looking for a detail-oriented, skilled communicator to join our experienced admin team serving a large section (ENT, Audiology, and Oral & Maxillofacial Surgery) within a major academic medical institution. Candidates must be able to work on site in Lebanon, NH every day throughout the initial training period (minimum 90 days), after which the role can transition to a hybrid-remote arrangement, with up to 4 days per week remote.

Overview:
<p>We are looking for a detail-oriented, skilled communicator to join our experienced admin team serving a large section (ENT, Audiology, and Oral & Maxillofacial Surgery) within a major academic medical institution. Each secretary on our team provides primary scheduling support to several medical providers (Surgeons, PAs, and Audiologists) while maintaining a broad competence in all of our subspecialties. The ideal candidate cares deeply about helping patients, works collaboratively with teammates, and loves solving complex problems. The ability to catch and recognize the implications of details is a must. Experience in a medical context is welcome, but we will happily train the right person who demonstrates these qualities. We are committed to investing in our team members; depending on the person, this can be a great permanent role, or a step to further advancement within the organization.</p><p> </p><p>Candidates must be able to work on site in Lebanon, NH every day throughout the initial training period (minimum 90 days), after which the role can transition to a hybrid-remote arrangement, with up to 4 days per week remote. Secretaries are expected to be on site at least 1 day per week for the long term.</p>

Responsibilities:
<ol><li> Answers telephone, screens and directs calls, gives directions, and takes messages.</li><li> Schedules patients, manages calendars, schedules surgical procedures, ancillaries, rotaries, and coordinates deposition scheduling.</li><li> Designs, analyzes, and coordinates master and other schedules.</li><li> Maintains, tracks, and sends charts. May provide scribing and other administrative support to clinical staff.</li><li> Types letters, memoranda, manuscripts, grants, etc. Composes and edits correspondence.</li><li> Creates forms and spreadsheets, tables, charts, databases and slides.</li><li> Performs file/record management functions, prepares/constructs charts/departmental patient records, and obtains new medical record numbers.</li><li> Completes and processes a variety of reports, forms, reimbursements, etc. Obtains authorizations and pre-certifications.</li><li> Conducts on the job training for new staff members and gives input into performance appraisals. Directs the work of other employees, work study students, floats, temps, volunteers and others.</li><li> Creates agendas and takes minutes for meetings.</li><li> Coordinates conferences/meetings and make travel arrangements.</li><li> Performs budget tracking and record keeping procedures. Addresses billing concerns, and solves patient billing issues. Maintains account/fund bookkeeping, and provides input into budget preparation. Maintains petty cash, collects money from patients, and performs balancing and cash-out functions. Reviews billing sheets.</li><li> Prepares grants and negotiates outside contracts.</li><li> Performs other duties as required or assigned.</li></ol>

Qualifications:
<ul><li> High School diploma with 3 years of administrative support experience or the equivalent required. </li><li> Proven experience working with the public required. </li><li> Knowledge of medical terminology may be required. </li><li> Proficiency in PC word processing, spreadsheets, and Excel, Power Point, MC Publisher software's. </li><li> Excellent communication and interpersonal skills required.</li><li> Previous experience working in a medical setting preferred. </li></ul>

Required Licensure/Certifications:
<ul><li> None</li></ul>

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Senior Clinical Secretary - Family Medicine Dartmouth-Hitchcock Health

Senior Clinical Secretary - Otolaryngology, Hybrid Dartmouth-Hitchcock Health

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