Finance Operations Coordinator Institute of Foundation ModelsFinance Operations CoordinatorSunnyvale, CaliforniaThe role will serve as a local coordination point for finance administration, vendor documentation, contract records, credit card and expense tracking, financial data requests, and general administrative support. Strategic and innovative problem-solving skills will be instrumental in establishing MBZUAI as a global hub for high-performance computing in deep learning, driving impactful discoveries that inspire the next generation of AI pioneers.
Branch Operations Assistant RB Global IncBranch Operations AssistantFremont, CAThe Branch Operations Assistant addresses all customer and branch inquiries under the direction of the Branch Supervisor and assigned Branch Manager including all clerical duties needed in the office, performing various yard functions, including Loader Operation, to ensure that all key information is recorded on incoming vehicles and assist with upkeep and maintenance of these vehicles throughout the sale process. Must remain alert to potential hazards associated with heavy equipment and other vehicles operated in their work area.
Front Desk Manager Golden State Orthopedics & SpineFront Desk ManagerLos Gatos, CaliforniaThe Front Desk Manager is responsible for overseeing the daily operations and front desk staffing across multiple office locations, ensuring consistent service excellence, efficient workflow, and optimal coverage to support patient access and satisfaction. Overseeing daily front desk operations to ensure efficient patient check-in/check-out, accurate data collection, and timely patient flow.
Administrative Assistant, Proposals Team IXL Learning IncAdministrative Assistant, Proposals TeamSan Mateo, CA$25–$33 / hourIn this role, you will partner with our sales and marketing teams to develop winning proposals and bids that effectively communicate IXL's product value and foster strong district partnerships. IXL Learning, developer of personalized learning products used by millions of people globally, is looking for an Administrative Assistant to support IXL's RFP and proposals strategy.
Senior Administrative Assistant ICONIQ CapitalSenior Administrative AssistantSan Francisco, CA$110,000–$120,000 / yearWith over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and create uncommon opportunities across sectors and society. As a Senior Administrative Assistant, you will support a Firm Partner and play a key role in keeping day-to-day operations running smoothly while contributing to broader team initiatives and special projects.
Founding Software Engineer (Customer Experience) HyperscaleFounding Software Engineer (Customer Experience)San Francisco, CaliforniaYou will work directly with the founders, GTM, and engineering teams: running technical discovery, designing POCs, traveling on-site to customer locations, and supporting implementation through go-live. The result is a superagent that autonomously handles the highest-volume, most complex back-office workflows physical operations depend on: load coordination, scheduling, support, finance and billing, and more.
Secretary III (NWS 00913) North Wind GroupSecretary III (NWS 00913)LIVERMORE, CAPrepare, keyboard, edit, format, and finalize letters, memorandums and reports, presentation materials, and documents including complex graphics; gather, select, and compile information from various sources for reports and presentations; generate correspondence on own initiative and compose correspondence for management's signature. North Wind Services is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy.
Customer Service Representative Face Reality Acne ClinicCustomer Service RepresentativeSan Ramon, CAAs a Customer Support Representative (CSR) at Face Reality Skincare, you will play a pivotal role in delivering exceptional customer care through various channels, including phone, email, and online correspondence. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
DELTA DENTAL: Provider Administration Specialist (Rehire) Elevated ResourcesDELTA DENTAL: Provider Administration Specialist (Rehire)San Francisco, CaliforniaThis position is responsible for maintaining the integrity of provider information on enterprise systems including overseeing the distribution of updated information requested by dental offices. Other responsibilities include assisting in nurturing positive relationships between the health plan, providers and practice managers.
Administrative Assistant Sagimet Biosciences IncAdministrative AssistantFoster City, CAOperating in a fast-paced, small-company biotech environment, this individual will serve as an important operational resource - ensuring seamless day-to-day workflows, supporting corporate legal and administrative functions, and helping executives focus on strategic priorities. Essential Responsibilities: Corporate & Administrative Operations: Manage reception desk function in HQ office for in-office days (currently 2 days per week), greet visitors, coordinate in-office needs.
Litigation Secretary Law TymeLitigation SecretaryAlameda, California5-10 years plus of Litigation Legal Secretary Experience · Computer savvy in Microsoft Word programs · Strong attention to detail · Outstanding client services skills · Excellent formatting, proofreading and editing skills · Written and verbal communication skills. We are a Legal Staffing firm placing Legal/Litigation Secretaries, Paralegals, Receptionists, Runners, Accounting, Management Positions, and Attorneys, in California and Las Vegas, providing quality service to our clients and candidates.
Laboratory Support Services Manager DanaherLaboratory Support Services ManagerSunnyvale, CA$105,000–$120,000 / yearGuided by our vision to help researchers rapidly move from the lab to life-changing advances, we work closely with global partners to accelerate progress and genomics breakthroughs across fields like cancer, infectious disease, rare genetic disorders, and more. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
Executive Assistant NVIDIA CorpExecutive AssistantSanta Clara, CAThe base salary range is 112,000 USD - 178,250 USD for Level 3, and 136,000 USD - 212,750 USD for Level 4. You will also be eligible for equity and benefits. This is an opportunity to make a tangible impact at the intersection of AI, healthcare innovation, and human progress - helping leaders accelerate work that improves lives around the world.
Senior Executive Assistant to SVP of Product (SASE) Palo Alto Networks IncSenior Executive Assistant to SVP of Product (SASE)Santa Clara, CA$101,000–$163,000 / yearFor candidates who receive an offer at the posted level, the starting base salary (for non-sales roles) or base salary + commission target (for sales/com-missioned roles) is expected to be the annual range listed below. As the Senior Executive Assistant to our SVP of Product Management, you will provide comprehensive, high-level administrative support, acting as a key partner in the SVP's success.
Executive Assistant Tranzeal Inc.Executive AssistantSanta Clara, CAThe position involves significant coordination across multiple time zones, requiring flexibility and excellent time management skills to ensure effective communication and support for executives working in different regions. Team Coverage: Demonstrate flexibility to provide coverage for other Executive Assistants as needed during absences, busy periods, or special circumstances to ensure continuous support across the organization.
Customer Service Coordinator - Onsite - Full-Time - Palo Alto, California ProTransport-1Customer Service Coordinator - Onsite - Full-Time - Palo Alto, CaliforniaSanta Clara, California$25–$28 / hourUnder the general supervision of the Regional Business Development Manager, the Customer Service Coordinator is responsible for answering and triaging all communications from the facility's transfer center and coordinating an appropriate resource to meet our customer’s needs. Proficient computer skills including Microsoft Office, email, and spreadsheet software programs.
Front Office Supervisor M Social SunnyvaleFront Office SupervisorSunnyvale, CaliforniaAs part of Millennium Hotels & Resorts, a global hospitality leader with over 145 hotels across key destinations worldwide, our hotel is backed by a legacy of quality, consistency, and service excellence—driven by a passion for hospitality, an entrepreneurial spirit, innovation, and a progressive, solutions-oriented approach.". You will be a visible presence for both guests and employees—coaching the team, resolving guest concerns, supporting operational needs, and helping create the energetic and social environment that defines M Social.
Customer Service Specialist (Retail) *Excellent Benefits! Cinter CareerCustomer Service Specialist (Retail) *Excellent Benefits!Santa Clara, CAFull timeParticipate in staff meetings to improve customer service, store operations, and sales performance. ・Understand customer needs and respond to questions and concerns in a prompt and friendly manner.
Box Office Supervisor- Cobb's Comedy Live Nation EntertainmentBox Office Supervisor- Cobb's ComedySan Francisco, CaliforniaLive Nation takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations.
Vehicle Porter/Office Services Clerk Full Time IST Management Services IncVehicle Porter/Office Services Clerk Full TimeBerkeley, CA$22–$24 / hourServices provided on-site varies depending on assigned site location but includes and is not limited to mailroom services, copy/print services, hospitality, taking client company vehicles to different local vendors for service (fleet service), in addition to other administrative tasks as needed to support client needs. The Vehicle Porter/Office Services Clerk will be responsible for maintaining the highest levels of customer care while demonstrating a friendly and cooperative attitude in a professional setting, in addition to: Assist as needed with services to ensure site and client needs are being met and maintained.