127 Results for

Entry Level Administration Jobs in Jefferson, NJ

Jobs

New!

Newark, NJ3 days ago

$60,000–$90,000 Per Year

The perfect candidate for the Entry-Level Financial Specialist position is someone who is passionate about cultivating long-lasting relationships and has a strong interest in financial data, estate planning, business administration, mutual funds, and related fields. Basic knowledge of computer programs including Microsoft Office, Google Suite, CRM systems, and related programs is needed.

New!

Totowa, NJ3 days ago

$65,000–$75,000 Per Year

Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. At Success Academy, we invest boldly in our teachers through exceptional pay growth, comprehensive health and wellness benefits, and career pathways that enable you to advance into leadership within an average of three years!

South Plainfield, NJ30+ days ago

Licenses and Certifications Required: Certified Medical Assistant or Certified Registered Medical Assistant or National Certified Medical Assistant or Nationally Registered Certified Medical Assistant or Registered Clinical Medical Assistant Specialist . The Certified Medical Assistant is responsible for assisting in providing clinical care to select patients under the supervision of the professional nurse or licensed medical practitioner and provides clerical office assistance.

New!

Middlesex, NJ1 day ago

They communicate with customers by phone and in person and collaborate with Warehouse and Sales teams to ensure smooth workflow and customer satisfaction. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.

Manhattan, NY30+ days ago

$17.50–$19 Per Hour
Temporary
Contractor
Full-time

Description: For LLC1 matters, Inputting, reviewing, and processing cases, Mailing notices, liaising between Public Housing, Leased Housing, and Property Management, Coordinating with the Landlord and Tenant Division. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.

Berkeley Heights, NJ17 days ago

$45–$45 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Provide comprehensive administrative support, including complex scheduling of meetings across multiple time zones, coordinating with internal and external stakeholders to ensure effective communication and seamless operations.

Hanover, NJ20 days ago

$21–$24 Per Hour

Schedule rooms for meetings, events, appointments, and/or similar activities for the department, track correspondence, and prepare, order, and distribute materials. The ideal candidate will have strong communication and computer skills, the ability to execute tasks autonomously and efficiently, with attention to detail.

Newark, NJ24 days ago

$40,000–$58,000 Per Year
Full-time
Employee

The Administrative Assistant must have basic office skills and knowledge of personal computers, scanners, copy and fax machines, and the ability to work with electronic storage media such as hard drives, CD/DVDs and thumb drives; and the ability to work as a team member and to facilitate work . The Administrative Assistant will be expected to perform secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), in addition to: • Compile, organize, and index documents, data, and other information received.

Manhattan, NY30+ days ago

$18–$19 Per Hour
Temporary
Contractor
Full-time

Description: Generation and oversight of case lists, Creation of Law legal notices and other documents, working within databases like AS400, Siebel, etc., Ensuring compliance with deadlines for warrants, working with the E-filing team, interacting with New York Court databases, data entry. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.

New!

Franklin Lakes, NJ1 day ago

Following up with internal team centers and external vendors to facilitate workstreams progress. Submit documents to SharePoint for other internal team centers to execute SAP processing.

New York, NY30+ days ago

$65,000–$85,000 Per Year

With offices in CT, NY, and VA, Hoffmann is an award-winning specialty architectural and engineering firm that has built a reputation for excellence by resolving building exterior distress at major symbols of the country’s architectural heritage, such as the Chrysler Building, the New York Stock Exchange, the United States Capitol building, and the Smithsonian Institution. The actual salary offered will be determined based on job-related factors, including but not limited to geographic location, architecture/engineering job function, licensure, certifications, performance, experience, and education.

Bloomfield, NJ30+ days ago

Remote

Full-time

The company provides comprehensive financial planning services including retirement planning, investment advisory services, portfolio management, insurance solutions, estate planning coordination, and wealth management strategies. We are hiring an Entry-Level Financial Advisor to provide financial planning, retirement planning, insurance planning, and investment advisory support.

Riverdale, NJ30+ days ago

$18–$25 Per Hour

We continue to uphold excellence in every job, foster a positive mindset, deliver outstanding service, and build lasting trust with both our customers and our team. From the start, we've focused on delivering honest, high‑quality workmanship - a commitment that has earned us long‑standing customer loyalty and a reputation for reliability.

Linden, New Jersey21 days ago

$68,000–$86,000 Per Year

Our collaborative, multidisciplinary group spanning architectural, structural, civil, electrical, mechanical, process engineering, pipeline design, and integrity management works together to deliver integrated, high‑impact solutions. 1-4 years of relative experience or willingness to learn site/civil design including site grading, stormwater analysis, erosion/sediment control measures and earthworks estimation.

Lower Manhattan, NY28 days ago

As a Territory Sales Representative, you don’t need prior pharmaceutical sales experience—we’re looking for motivated, coachable individuals who are eager to learn, follow a proven sales model, and build a long-term career in the industry. Alembic Therapeutics, in partnership with ImpactBio, is launching Pivya®, an FDA-approved oral antibiotic for uncomplicated urinary tract infections (uUTIs).

New!

New York City, NY6 days ago

Full-time

Manage inputs to and outputs from the COO’s office, as well as MC, SPG and DH groups; Serve as the primary liaison with the administrative managers and teams for the Director’s and Trustee Office, Deputy Director, Chief Advancement Officer, and Chief Curator; Draft COO correspondence, memos, briefings, and reports; support COO with internal and external communications as needed, including role as Museum spokesperson; Support COO with talent management and workforce planning, working with key deputies, Chief Human Resources Officer, and other human resources professionals from the Office of People and Culture (OPC) and outside firms, as required; Partner with COO, their key deputies, and OPC on recruiting, hiring, onboarding, and offboarding staff; Organize and maintain critical and confidential documents and files in MS365 systems (SharePoint, OneDrive, Teams) for security and safekeeping; Correspond and manage communication with internal and external contacts; Coordinate departmental files and record-keeping including tracking of budgets, confidential proposals, and proprietary information related to strategic and other priority institutional initiatives in the 2026 Strategic Plan; Process and submit invoice vouchers (via Concur); Project Management and Operations: Working across multiple operating divisions and alongside staff at all levels of the Museum, including the executive leadership team (Management Council or MC), the senior staff (Strategic Planning Group or SPG, and Department Heads (DH), the position stewards and executes on a range of recurring and ad hoc projects and high-priority Museum-wide strategic and operating initiatives.

Paramus, NJ30+ days ago

$70,000–$90,000

Monthly opportunities for performance-based non-monetary rewards, such as luxury vacations, high-end electronics, gift cards and tickets to concerts and events. Hiring Immediately - As a full-time Sales Development Representative, you’ll engage with new and existing customers to identify their home remodeling needs and provide solutions.

Monroe, NY30+ days ago

Part-time

Who would do well: People who have done well with us in the past have had experience in retail, fast food, cashier, administrative assistant, receptionist/office work, landscaping, and in just about any field you can imagine. Location- sales reps work from home and locally after training, meetings and training are usually held in the office.

New York, New York30+ days ago

$22–$26 Per Hour

This role is ideal for an entry-level candidate and is designed to be teachable, offering hands-on experience supporting day-to-day administrative functions, data tracking, and organizational processes. Employees in this role are expected to work a four (4) day in-office schedule, with the flexibility to work remotely one (1) day each week, based on business and department needs.

Watchung, NJ22 days ago

Please reference the job description below for more information about this position: The Legal Assistant provides crucial administrative and clerical support to attorneys and paralegals, enabling efficient law firm operations. Reports include 1) identifying the current number of tasks and flag areas where follow-up may be needed and 2) presenting Pending/Open Matters to the team for weekly review.

New!

Franklin Lakes, NJ1 day ago

Handles all administrative matters related to meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc. Administrative Assistant is expected to work independently, taking routine direction and will manage competing priorities and must handle multiple tasks efficiently.

New!

New York, NY3 days ago

$140,000–$185,000

A lower middle-market private equity firm (representative of firms within our network) may seek a highly analytical Entry Investment Associate to support deal teams across the full investment lifecycle, from sourcing and underwriting through execution and portfolio support. This role is designed for candidates at the start of an associate-track private equity career, offering meaningful responsibility, close collaboration with senior investors, and direct exposure to investment decision-making.

New!

New York, NY3 days ago

$140,000–$185,000

A lower middle-market private equity or private markets firm (representative of firms within our network) may seek an analytically driven Entry Private Markets Analyst to support investment professionals across the deal and portfolio lifecycle. This role is designed for candidates at the very beginning of their buy-side careers, offering hands-on exposure to investment analysis, financial modeling, diligence support, and portfolio monitoring.

New!

New York, NY3 days ago

$140,000–$185,000

A lower middle-market buy-side investment firm (representative of firms within our network) may seek an analytically driven Entry Buy-Side Associate to support investment teams across deal evaluation, financial analysis, diligence, and portfolio monitoring. This role is designed for candidates at the beginning of their buy-side investing careers, offering hands-on exposure to live deals, close interaction with senior investors, and direct involvement in the investment process within a lean, fast-paced environment.

Ramsey, NJ30+ days ago

You use specialized software to track inventory, apply for drawbacks and refunds, sign documents, organize customs rejections, answer client questions, complete clerical duties, and monitor the processing for goods going through customs. As a customs entry writer, your primary responsibilities are to review import and export documents, ensure that all customs invoices and shipment papers are present, and prepare paperwork for clearance.

Newark, NJ24 days ago

$40,000–$58,000 Per Year

The Administrative Assistant must have basic office skills and knowledge of personal computers, scanners, copy and fax machines, and the ability to work with electronic storage media such as hard drives, CD/DVDs and thumb drives; and the ability to work as a team member and to facilitate work processes among other staff members. The Administrative Assistant will be expected to perform secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), in addition to: • Compile, organize, and index documents, data, and other information received.

New!

Franklin Lakes, NJ2 days ago

Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc.

Jersey City, NJ22 days ago

$18–$22 Per Hour
Part-time

Our client, an administrative services company, is seeking an entry-level Administrative Assistant to support daily operations in their Jersey City office. The Administrative Assistant will be responsible for managing schedules, handling correspondence, and providing general support to staff members.

Cranford, NJ9 days ago

$45,000–$55,000 Per Year

Communicates information clearly and concisely in written and oral form utilizing a variety of communication devices such as two way radios, cell phones, Email, internet and any other method necessary to communicate with Facilities Department personnel, and any other internal or external departments. The primary responsibility is to provide administrative support and assist the Director in the mission to provide superior customer service and perform a broad range of duties to support the successful management of all UCNJ Union College of Union County, NJ spaces and services.

New York, New York7 days ago

$65,000–$75,000 Per Year

Help coordinated in-house and outside vendor services related to the facilities operations; this includes but is not limited to, janitorial, pest control, lamping, carpentry, and maintenance contractors. While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward.

Hackensack, NJ30+ days ago

Full-time

Summary: The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates. Open and close files as necessary, promptly handling the filing of legal or other administrative materials.

New York, New York30+ days ago

$127,900–$195,000 Per Year

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Supervises daily operations by prioritizing workloads and workflow, reviewing and assessing LEA assignments to support the Proactive Assistant model, maintaining work schedules, organizing absence coverage, and monitoring overtime requests.

New York, New York15 days ago

$55,000–$60,000

In this role, the Administrative Assistant will manage the daily operations of the office, handle internal and external communications, supervise office staff and work study students, assist with budget preparation and monitoring, prepare and maintain departmental records, and provide support to faculty and students. Required Qualifications:Bachelor’s degree or equivalent combination of education and relevant experience, superior verbal and written communication skills, the ability to use independent judgement and maintain confidentiality, and be proficient with Office 365 (MS Word, Excel, PowerPoint), Adobe Acrobat and social media platforms.

New!

Newark, NJ3 days ago

$63,129.05–$102,796.62 Per Year

By way of illustration and not limitation, this function: -Assists in the administration and monitoring of all research and program budgets, including personnel and student assistants; identifies financial reporting errors and consults with appropriate departments to correct errors. -At the university's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

New!

Sparta, NJ4 days ago

The Administrative Assistant provides operational and systems support to the Regional Business Manager and program leadership to help ensure accurate administrative, financial, and documentation workflows across the business location. If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services!

Chester, New Jersey21 days ago

RESPONSIBILITIES & SCOPE: Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems; work is diversified and may not always fall under established practices and guidelines; Work within scope of program's strategic goals; Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements; decisions may bind the organization financially or legally; Conduct purchasing, processing invoices and transfers, negotiating and contracting with vendors; participate in budget preparation; Maintain confidentiality of frequently sensitive and emotionally-charged information; Manage projects with several variables, set realistic deadlines, manage a timeline, and ensure accountability. The NJ Executive Assistant/Trustee Liaison will assist the State Director and Director of Development on various other projects as the need arises, providing input for the establishment and implementation of new development initiatives or the improvement of existing programs.

Livingston, NJ30+ days ago

Full-time

The Administrative Assistant / Reception Services professional serves as the first point of contact for the firm, delivering a high level of customer service while supporting reception, concierge, conference, and administrative functions. Opensity is a technology‑enabled managed services organization that helps leading law firms and professional services organizations modernize how their operations run.

Jersey City, NJ13 days ago

Part-time

As we continue to expand our portfolio, we are focused on improving operational excellence across our properties—investing in upgrades that create safer, more welcoming environments and delivering strong results, with most communities earning 90% or higher on inspections in the past year. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.

Short Hills, NJ13 days ago

$45,000–$55,000 Per Year

The Technical Assistant plays a crucial role in supporting the underwriting process by assisting Underwriters (UWs) and Account Managers (AMs) withgeneral underwriting administration, processing, and clerical/office support activities. The role involves supporting the underwriting process by gathering and organizing insurance application information, managing documentation, assistingwith policy issuance, providing technical support, and ensuring compliance with company guidelines and regulatory requirements.

East Orange, NJ15 days ago

The Assistant Nurse Manager (ANM) of the Withdrawal Management Unit supports the Nurse Manager in the overall direction, oversight, and quality of nursing services provided to clients undergoing medically managed withdrawal. Ensures documentation in the nursing portion of the patient care plan is accurate, timely, and compliant with facility policies, including clinical notes, MARs, physician order dates, medication name/strength, dose, route, time of administration, effects observed, and nurse identification.

New!

Newark, NJ4 days ago

Today RMS subsidiaries include Pacific Rail Services, Pacific Trailer Repair Services, Rail Terminal Services, Terminal Switching Services and PRS Auto. With more than three decades of experience focused on facilitating the railroad motor carrier interface, RMS has been the lowest cost and most efficient providers while maintaining one of the best safety records in the industry.

Clifton, NJ30+ days ago

$25–$35 Per Hour

If you’re highly organized, thrive under pressure, love being relied on, and get energized by helping a growing team win, this role offers the chance to make a real impact and grow alongside a dynamic leadership team. You’ll be the ultimate go-to person—the one who keeps everything moving, anticipates needs before they arise, and helps leadership stay focused on big-picture growth.

Pine Brook, NJ29 days ago

This position plays a key role in helping keep projects organized, materials prepared, and communication flowing between the office, warehouse, and field teams. We are seeking a motivated and reliable Entry-Level Low Voltage Operations Assistant to support our office and warehouse operations.

New!

East Orange, NJ4 days ago

The Administrative Assistant for the Nourished Neighbors Food Program provides comprehensive clerical, data management, and program support to ensure efficient and accurate operations of food access and wellness services. This position supports the Program Director and team by managing data entry, scheduling, ordering, reporting, and coordination of program activities, including food distribution and wellness initiatives such as the Get Up and Move Program.

Edison, New Jersey30+ days ago

Licenses and Certifications Required: Certified Medical Assistant or Certified Clinical Medical Assistant or Certified Registered Advanced Medical Assistant or National Certified Medical Assistant or Clinical Medical Assistant Certificate or Nationally Registered Certified Medical Assistant or Registered Clinical Medical Assistant Specialist or Certified Registered Medical Assistant or Certified Clinical Administrative Medical Assistant. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

Hackensack, New Jersey30+ days ago

The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. Licenses and Certifications Required: Certified Medical Assistant or Certified Registered Medical Assistant or National Certified Medical Assistant or Nationally Registered Certified Medical Assistant or Registered Clinical Medical Assistant Specialist .

Hackensack, New Jersey30+ days ago

Certified Medical Assistant or National Certified Medical Assistant or Certified Registered Advanced Medical Assistant or Certified Registered Medical Assistant or Certified Clinical Medical Assistant or Registered Clinical Medical Assistant Specialist or Clinical Medical Assistant Certificate or Certified Clinical Administrative Medical Assistant or Nationally Registered Certified Medical Assistant. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

New!

Hackensack, New Jersey2 days ago

New!

Paramus, New Jersey2 days ago

Edison, New Jersey17 days ago

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Entry Level Administration Jobs in Jefferson, NJ

Entry-Level Financial Specialist New York Life-NJ General Office

Entry-Level to Experienced Teacher - Queens Success Academy Charter Schools, Inc.

Certified Medical Assistant - Vascular Surgery - Physician Practice Hackensack Meridian Health

Bilingual Administrative Assistant Atrium

Administrative Assistant (Housing) Trigyn Technologies Inc

Senior Administrative Assistant Beacon Hill Staffing Group, LLC

Administrative Assistant Careers Integrated Resources Inc

Federal Administrative Assistant Cameo Consulting Group

Administrative Assistant (Data entry / Attorney support) Trigyn Technologies Inc

Administrative Assistant - Entry Level Millenniumsoft

Entry to Mid-Level Architect / Structural Engineer - Building Enclosure Hoffmann Architects and Engineers

FINANCIAL ADVISOR (ENTRY-LEVEL) Career Headhunter LLC

Entry-Level HVAC Tech Efficient Air Service

Entry Level Civil Engineer Kleinfelder Inc

Territory Sales Representative – Entry Level / Full Time ImpactBio

Manager of Administration and Executive Assistant to the COO Whitney Museum of American Art

Entry Level Sales Representative Victory Home Remodeling

Entry Level Sales Representative - Work from Home Vector Marketing

Coordinator, Safety & Security-Administration (Temporary Role Payrolled Through a 3rd Party Provider) Major League Soccer

Legal Assistant - Mid Level Edwards Estate & Elder Law

Administrative Assistant - Mid Level Millenniumsoft

Entry Investment Associate – PE Career Launch AI

Entry Private Markets Analyst Career Launch AI

Entry Buy-Side Associate Career Launch AI

Customs Entry Writer Transmodal Corporation

Administrative Assistant Cameo Consulting Group, LLC

Administrative assistant Millenniumsoft

Administrative Assistant Careerscape

Department Assistant Union County College

Administrative Assistant Hines

Legal Administrative Assistant/Paralegal (National Law Firm) kay search group

Manager of Administrative Support Ropes & Gray

Administrative Assistant, Biological Science SUNY College of Optometry

Administrative Assistant I New Jersey Institute of Technology

Administrative Assistant RHA Health Services

Executive Assistant/Trustee Liaison USA The Nature Conservancy

Receptionist & Administrative Assistant 1406 Epiq Global Business Transformation Solutions, LLC

PT Administrative Assistant - Van Wagenen CRM Residential

Technical Assistant Axis Capital Holdings

Assistant Nurse Manager CareWell Health

Railroad Administrative Assistant Rail Management Services LLC

Executive Administrative Coordinator REALTY ONE GROUP NJ

Operations Administrative Assistant-Bilingual Required PROTECTION TECHNOLOGIES LLC

Administrative Assistant - Nourished Neighbors (5650) Center for Family

Certified Medical Assistant (CMA) - Part Time Hackensack Meridian Health

Certified Medical Assistant - Palliative Care - Physician Practice Hackensack Meridian Health

Certified Medical Assistant - Pediatric Oncology - Physician Practice Hackensack Meridian Health

Certified Medical Assistant - Orthopedic Specialty - Physician Practice Hackensack Meridian Health

Certified Medical Assistant - Pediatric Rehabilitation - Physician Practice Hackensack Meridian Health

Certified Medical Assistant (CMA) - Full Time Hackensack Meridian Health

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