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We are seeking a highly organized, detail‑oriented Legal Administrative Assistant to support attorneys across multiple practice groups, including federal regulatory and transactional matters. Support transactional matters: coordinate due diligence, manage document production, prepare closing documents, and assemble closing binders.

We are seeking a highly organized, detail‑oriented Legal Administrative Assistant to support attorneys across multiple practice groups, including federal regulatory and transactional matters. This role requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities in a fast‑paced environment.<div><h2>Key Responsibilities</h2><ul><li>Provide legal and administrative support to attorneys across various practice areas.</li><li>Assist with real estate transactions from inception to closing</li><li>Ensure compliance with all requirements of the US Department of Housing and Urban Development and the Fair Housing Act.</li><li>Transactions include, but not limited to Purchase and Sale Agreements, Leases, and Loans.</li><li>Manage and coordinate due diligence reviews.</li><li>Conduct title and survey review.</li><li>Coordinate escrow activities.</li><li>Assist with federal regulatory matters, including preparing, organizing, and submitting filings to agencies (e.g., SEC, FDA, FTC, CFIUS).</li><li>Maintain calendars for regulatory deadlines, meetings, travel, and attorney schedules.</li><li>Support transactional matters: coordinate due diligence, manage document production, prepare closing documents, and assemble closing binders.</li><li>Communicate with clients, co-counsel, agency personnel, and other stakeholders professionally and effectively.</li><li>Draft, edit, proofread, and finalize legal documents, correspondence, and memoranda.</li><li>Manage electronic and hard‑copy files, including records management, client portals, and new matter openings.</li><li>Assist with billing: enter attorney time, prepare monthly billing, track expenses, and process reimbursements.</li><li>Perform general administrative tasks, including scheduling, document organization, and maintaining correspondence.</li><li>Work occasional overtime as needed.</li></ul><h2>Required Skills</h2><ul><li>Strong organizational skills and meticulous attention to detail.</li><li>Excellent written, verbal, and interpersonal communication skills.</li><li>Professional demeanor and client‑service orientation.</li><li>Proficiency with Microsoft Office Suite, Adobe, and other firm software.</li><li>Strong problem‑solving skills; able to handle multiple deadlines.</li><li>Ability to work independently and collaboratively.</li></ul><h2>Education & Experience</h2><ul><li>Bachelor's degree preferred.</li><li>Minimum of 5 years of administrative assistant experience in a legal setting.</li><li>Experience supporting federal regulatory and/or transactional practices strongly preferred.</li><li>Experience with federal agency portals or case management systems (e.g., CFIUS) a plus.</li></ul></div>All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Ultimate Staffing Services

Real Estate Legal Assistant

Administrative Skills

Adobe Product Family

Attorney

Billing

Calendar Management

Case Management

Communication Skills

County Ordinances

Detail Oriented

Document Management

Due Diligence

Escrow

Expense Tracking

FDA (Food and Drug Administration)

Federal Government

Federal Laws and Regulations

Interpersonal Skills

Legal

Legal Documents

Legal Support Skills

Loans

Maintain Compliance

Microsoft Office

Multitasking

Organizational Skills

Presentation/Verbal Skills

Problem Solving Skills

Proofreading

Real Estate

Records Management

Regulations

Regulatory Compliance

Reimbursement

Sales

Securities and Exchange Commission (SEC)

State Laws and Regulations

Time Management

Writing Skills

Broadbean

UNKNOWN

Build Advanced Excel Reports: Utilize complex formulas (e.g., XLOOKUP, INDEX/MATCH, nested IF statements) and array formulas to aggregate daily and monthly loan-level extracts delivered by the sub-servicer. Take Live Escalated Calls: Serve as the final point of escalation for highly complex customer scenarios to facilitate the resolution of customer issues related to loan servicing such as payments, tax and insurance issues including financial hardship, escrow, and payoffs.

Guidance Residential, LLC is a strong, growing company that specializes in residential mortgage lending. Our team members are a vital strength in our ability to grow and continue to serve our customers.We are seeking a full-time Servicing Oversight Specialist. The Servicing Oversight Specialist is responsible for actively monitoring, auditing, and managing the performance of our external sub-servicer. This role acts as a bridge between our organization and the sub-servicer to ensure strict adherence to investor guidelines, state and federal regulations, and internal service level agreements (SLAs). The ideal candidate will be highly analytical, proficient in synthesizing massive data sets via Microsoft Excel, capable of navigating multiple native servicing systems simultaneously, and comfortable handling escalated borrower inquiries directly.Essential Duties and Responsibilities<ul><li>Build Advanced Excel Reports: Utilize complex formulas (e.g., XLOOKUP, INDEX/MATCH, nested IF statements) and array formulas to aggregate daily and monthly loan-level extracts delivered by the sub-servicer.</li><li>Take Live Escalated Calls: Serve as the final point of escalation for highly complex customer scenarios to facilitate the resolution of customer issues related to loan servicing such as payments, tax and insurance issues including financial hardship, escrow, and payoffs.</li><li>Perform Operational Surveillance: Continuously review the sub-servicer's execution against guidelines, regulations and laws.</li><li>Enforce Service Level Agreements (SLAs): Track sub-servicer performance against established KPIs, operational metrics, and contractual obligations.</li><li>Provide support to the Servicing Oversight Manager as it relates to the servicing of loans by a Sub-servicer.</li><li>Other duties as assigned.</li></ul>Requirements:<ul><li>High school diploma or equivalent experience.</li><li>2-year college degree helpful.</li><li>Minimum 2+ years’ experience servicing mortgage loan contracts, however, can be compensated through education or other related experience.</li><li>Effective customer service skills including phone and written communication skills.</li><li>Detail oriented.</li><li>Good organizational and analytical skills.</li><li>Ability to work collaboratively with peers, managers, and customers in a team environment to attain common goals.</li><li>Ability to multitask on various items while meeting strict timelines and deadlines.</li><li>Ability to navigate multiple computer systems, applications, and utilize search tools to find information.</li><li>Proficient in Microsoft Word, Excel, Outlook, and basic email functions.</li></ul>Job Benefits<ul><li>Work for an experienced and proven leader in digital mortgage solutions</li><li>14 Paid Holidays per year</li><li>Medical/Dental/Health Benefits and Student Loan Paydown</li><li>Paid Vacations and Sick Leave</li></ul>Our offices are conveniently located in Reston, VA and easily accessible from the Virginia, Maryland, D.C. area. We are located within walking distance to the Washington D.C. Metro's Silver Line Wiehle-Reston Station, and we are also only a few miles from the Dulles International Airport.Guidance Residential is an Equal Opportunity Employer.

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Real Estate Legal Assistant Ultimate Staffing Services

Mortgage Servicing Specialist (Hybrid, Reston, VA) Guidance Residential

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