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The Meeting Planner will support a portfolio of association and corporate event clients, managing logistics, vendor coordination, client communications, and onsite execution for live and virtual meetings. Proficiency with Microsoft Office, Zoom, and project management tools; experience with platforms such as CVENT, DocuSign, Trello, WildApricot, MemberClicks, Wix, or similar systems is a plus.

YEAR

A boutique consulting firm specializing in corporate event production is seeking an experienced Corporate Events Planner to join its small, high-performing team.This role requires approximately 25% travel, including domestic and limited international events. Role OverviewThe Meeting Planner will support a portfolio of association and corporate event clients, managing logistics, vendor coordination, client communications, and onsite execution for live and virtual meetings. This role is well-suited for a detail-oriented professional with proven corporate events experience who thrives in a fast-paced, hands-on environment and takes pride in delivering seamless event experiences.Base salary range: $110,000–$150,000, dependent on experienceLocation: 1-2 days/week in Redwood, NJ – a lot of flexibility for remote work weekly – not necessary to go in every weekKey ResponsibilitiesEvent & Meeting Execution<ul><li>Support the planning and delivery of live, virtual, and hybrid corporate events and conferences</li><li>Coordinate timelines, deliverables, and logistics across internal and external stakeholders</li><li>Research, contract, and manage vendors including hotels, venues, restaurants, audiovisual partners, and travel-related services</li><li>Lead speaker rehearsals, technical run-throughs, and onsite execution</li><li>Prepare event materials including speaker communications, agendas, badges, signage, and information packets</li><li>Pack, ship, and manage event supplies and materials</li></ul>Client & Member Support<ul><li>Manage professional client and member communications related to meetings and events</li><li>Facilitate client meetings, correspondence, and ongoing project updates</li><li>Craft and deploy member communications and event-related messaging</li><li>Prepare post-event reporting and client deliverables</li></ul>Marketing, Operations & Administrative Support<ul><li>Create and maintain firm-owned marketing materials including website content, proposal templates, and digital outreach materials</li><li>Support research initiatives and white paper projects by organizing materials and logistics</li><li>Manage approved budgets, track expenses, and support payment processing for membership dues</li><li>Maintain accurate records and reporting within project management and CRM systems</li><li>Own general administrative responsibilities, including timely response to emails and phone calls</li></ul>Experience & Qualifications<ul><li>3+ years of professional experience, with required experience planning corporate events</li><li>Experience working with hospitality and event vendors (hotels, AV, travel agents, venues, restaurants)</li><li>Strong client service mindset with polished written and verbal communication skills</li><li>Highly organized, detail-oriented, and able to anticipate needs and prioritize effectively</li><li>Tech-savvy with the ability to problem-solve independently</li><li>Proficiency with Microsoft Office, Zoom, and project management tools; experience with platforms such as CVENT, DocuSign, Trello, WildApricot, MemberClicks, Wix, or similar systems is a plus</li></ul>Work Model, Travel & Physical Requirements<ul><li>Full-time, remote role with optional access to a Northern New Jersey office</li><li>Approximately 25% travel, including multi-day domestic travel and limited international travel</li><li>Ability to travel by air, train, or car as required</li><li>Must be comfortable packing, lifting, and transporting event materials, assembling displays, and arranging décor</li></ul>You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Career Group

Corporate Events Planner

Administrative Skills

Audiovisual

Budget Management

Communication Skills

Conferences

Consulting

Corporate Event Management

Customer Relationship Management (CRM) Systems

Customer Support/Service

Detail Oriented

Establish Priorities

Event Management

Expense Tracking

Hotel Management

Logistics

Logistics Management

Marketing

Microsoft Office

Online Marketing

Operational Support

Order Picking/Packing

Organizational Skills

Payment Processing

Physical Demands

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Project Management Software

Project/Program Management

Record Keeping

Research Contracts

Restaurant

Sales Management

Time Management

Vendor/Supplier Management

White Papers

Willing to Travel

Writing Skills

IRecruitee

OTHER

Hackensack Meridian Pascack Valley Medical Center is a 128-bed, full-service, acute-care community hospital with a new emergency department, a state-of-the-art maternity center, a women's imaging center, and an ICU. Location: Pascack Valley Hospital, 250 Old Hook Road, Westwood, New Jersey 07675.

Overview:
Join us at our in-person hiring event! You may get an onsite offer. Hiring Event for Pascack Valley HospitalDate: Thursday, May 21 , 2025Time: 12PM-4PMLocation: Pascack Valley Hospital, 250 Old Hook Road, Westwood, New Jersey 07675 -Community room  *Please bring your resume. Walk-ins welcome. Free food, and drinks<ul><li>Learn more about the <a href="https://getardentbenefits.com/" rel="noopener nofollow noreferrer" target="_blank">benefits offered</a> for this job.</li></ul>Advancing Healthcare Together – The Future of Healthcare is in Albuquerque NM. Get to Know Your Team:<ul><li>Hackensack Meridian Pascack Valley Medical Center is a 128-bed, full-service, acute-care community hospital with a new emergency department, a state-of-the-art maternity center, a women's imaging center, and an ICU.</li></ul>

Responsibilities:
We are hiring for the following: <ul><li>Certified Surgical Techs (CST)</li><li>CT Tech</li><li>Mammography Tech</li><li>Medical Assistants</li><li>Physical Therapist</li><li>Radiology Tech</li><li>Registered Nurse</li><li>Respiratory Therapist</li><li>Sterile Processing Tech</li><li>Ultrasound Tech</li></ul> 

Qualifications:
What to bring to this event<section class="ijp-jobdetails-1k3vauk eu4oa1w0"><ul><li>Please bring multiple copies of your resume</li></ul></section><section class="ijp-jobdetails-1k3vauk eu4oa1w0"><div class="ijp-jobdetails-vurnku eu4oa1w0">What to wear</div><ul><li class="ijp-jobdetails-vurnku eu4oa1w0">Business casual (dress pants/skirt, button down/blouse, optional tie)</li></ul></section><section class="ijp-jobdetails-1k3vauk eu4oa1w0"><div class="ijp-jobdetails-vurnku eu4oa1w0"> </div><div class="ijp-jobdetails-vurnku eu4oa1w0">What is a Hiring Event?</div><ul><li class="ijp-jobdetails-vurnku eu4oa1w0">Think of it like a job fair, but for one company and more personal. Hiring events are a great way for employers to fill multiple roles quickly. </li><li class="ijp-jobdetails-vurnku eu4oa1w0">Hiring is a human process, and they would like to meet you to see if you’re a fit!</li></ul>Rate of pay is determined based on experience and education and may include other pay components such as differentials and call pay based on role.*Please note, not all positions are eligible for a referral bonus. </section>

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Pascack Valley Hospital Hiring Event 5.21.26 Hackensack Meridian Pascack Valley Medical Center

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