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Serve as project manager and operations contact for on-campus and virtual Admission events, including but not limited to: Welcome to Wheaton Day, Open Houses, Preview Days, Overnight Programs, Counselor Events, Orientation registration, and special weekend programs. When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity.

HOUR

Posting Details Posting Details Posting Number: 0601273 Position Title: Admission Operation Specialist/ Coordinator of Events FLSA: Non-Exempt Job Type: Full-Time Staff Term: 12 Months Staff Work Schedule (hours/dates): Monday - Friday, 8:30 a.m. - 4:30 p.m. Academic Year Schedule (dates): Faculty Term: Position Type: Staff Department: Admissions Job Summary/Basic Function: Wheaton College is seeking a full-time Admission Operation Specialist/ Coordinator of Events who will report to the Director of Admission. The incumbent serves as a key memberof the Office of Admission operations team, providing administrative and operational support for recruitment programming, event logistics, and college fair participation. This role assists with the preparation, coordination, and follow-up of both in-person and virtual admission events, while supporting daily office operations that contribute to prospective student engagement and enrollment efforts. The position requires strong organizational skills, attention to detail, effective communication, and the ability to collaborate across departments in a fast-paced environment. Event Planning and Management: <ul><li>Serve as project manager and operations contact for on-campus and virtual Admission events, including but not limited to: Welcome to Wheaton Day, Open Houses, Preview Days, Overnight Programs, Counselor Events, Orientation registration, and special weekend programs. </li><li>Manage event logistics including space reservations, technology and media services, catering, signage, accessibility needs, registration processes, and collaborates with program leads on staffing coordination. </li><li>Coordinate with campus partners and external vendors to secure services and materials, ensuring timely communication, contract management, and event setup. </li><li>Collaborates with program coordinator to create, edit, and produce event materials such as agendas, signage, and print/digital collateral. </li><li>Coordinate with Marketing & Communications by sharing event details and updates to support the timely production of printed and digital materials that align with institutional branding standards. </li><li>Create and maintain detailed planning timelines, task lists, event templates, and post-event evaluations to support continuous improvement. </li></ul>Operations and Administrative Support:<ul><li>Provide operational and administrative support for college fair activities, including assisting with registration tracking, materials coordination, lead uploads, and maintenance of fair data within Slate. </li><li>Provide cross-functional operational support including processing of applications and related materials, transcript review, standardized testing entry, data imports, and updating counselor databases. </li><li>Serve as a backup for front desk and phone coverage; support general office needs including greeting guests, answering inquiries, and supporting student workers. </li><li>Respond in a timely and professional manner to all general inquiries from prospective students and parents, as well as school officials, related to Wheaton's application process. </li><li>Provide routine administrative support to Admission Officers that might include mailings and promotion (mail and email) of travel events, and support for various special events and projects as needed. </li></ul>OTHER DUTIES AND RESPONSIBILITIES:<ul><li>Provide on-going support to counselor(s) during travel and reading season through the admission buddy program. </li><li>Support Student Employment Supervisor, serving as a back-up in the coordinator's absence to handle student employment related issues/inquiries. </li><li>Work on designated Saturdays, in rotation with other staff, as needed. Represent Wheaton during weekend and evening admission programs. Work one day during the College Holiday Break, as needed. Be available (on-call) for possible weekend work during key peak periods. </li><li>Perform other related duties as required or assigned by the Director of Admission. </li><li>Explore ways to utilize technology to make the office operations more efficient and effective. </li></ul>Minimum Qualifications:<ul><li>High school diploma required; Bachelor's degree preferred. </li><li>At minimum, duties require knowledge of administrative skills equivalent to the completion of a Bachelor's degree and one to three years of related experience; or the equivalent combination of education and experience. </li></ul>Preferred Qualifications:<ul><li>Working knowledge of current office procedures, practices, and technology software and systems, as well as a demonstrated record of using technology, including AI, to improve efficiency. </li><li>Proficiency with computers required, and experience and with databases and productivity applications (e.g. Microsoft Office Suite, Slate, Banner, Google Office Suite, and Qualtrics) strongly desired. </li><li>Ability to work independently while operating effectively within a team in a fast-paced, customer service environment with patience; flexibility; a positive attitude; and strong organizational, interpersonal, diplomatic, negotiation, leadership, customer service skills. </li><li>Eagerness to assume new responsibilities. </li><li>A high level of energy and a can-do attitude. </li><li>Possess diplomacy, tact, and knowledge of College-wide operations. </li><li>Sound judgment, and a clear understanding of and discretion, with the handling of personal and confidential information is essential. </li><li>Excellent organizational, interpersonal, customer service, and written and oral communication skills, as well as accuracy and attention to detail are strongly desired. </li><li>Willingness and ability to prioritize and manage multiple tasks against tight deadlines, serving as a close collaborator with teammates in the division and across campus, and work in an office with a high level of customer service is expected. </li><li>Demonstrated commitment to supporting diversity, equity and inclusion is essential. </li></ul>Compensation and Benefits To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and benefits program. When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources. The starting hourly rate for this position is $24/hr. The actual salary offered will be commensurate with the qualifications, education and experience of the candidate hired. Physical Demands<ul><li>Standard office environment, not subject to extremes in temperature, noise, odors, etc. </li><li>May spend extended periods at the terminal, on the telephone, or operating other office machines, requiring eye-hand coordination and finger dexterity. </li><li>Regular interruptions to assist staff, faculty, and students. </li><li>May require bending, lifting and carrying of mailing materials and office supplies. </li></ul> ADA Statement: Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Eeo Statement Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups. Wheaton's core belief is that valuing diversity is pivotal to personal development, intellectual expansion, and societal equity. Our community is united by a shared dedication to equity and access that is essential to providing a transformative education in the Liberal Arts and Sciences. Posting Date: 03/11/2026 Closing Date: Open Until Filled Yes Contact(s): Office of Human Resources Contact Phone/Extension: 508-286-8206 Contact Email: careers@wheatoncollege.edu Contact Fax Special Instructions to Candidates: The federal government and the state of Massachusetts have made the decision to end the COVID-19 public health emergency. Effective June 1, 2023, the college will no longer require COVID-19 vaccinations and boosters for members of our community. Rather, we strongly recommend that everyone stay up to date on their vaccinations, including boosters, as recommended by their health care provider. While we will no longer require COVID-19 vaccinations, we strongly encourage members of our campus community to adhere to public health recommendations for vaccination to protect against COVID-19, as well as influenza and other diseases.

Wheaton College

Admission Operation Specialist/ Coordinator of Events

Administrative Skills

Artificial Intelligence (AI)

Brand Marketing (Branding)

Catering Services

Communication Skills

Compensation and Benefits

Computer Skills

Continuous Improvement

Contract Management

Cross-Functional

Customer Support/Service

Data Entry

Detail Oriented

Disease

Diversity

Employee Retention

Establish Priorities

Event Management

Genetics

Healthcare Providers

High School Diploma

Interpersonal Skills

Leadership

Logistics

Logistics Management

Manual Dexterity

Marketing Communications

Materials Tracking

Microsoft Office

Multitasking

Negotiation Skills

Office Equipment

Office Suites

On Call

Operational Strategy

Operational Support

Operations Management

Organizational Skills

Physical Demands

Presentation/Verbal Skills

Production Support

Project/Program Coordination

Project/Program Management

Public Health

Software Administration

Team Player

Telephone Skills

Time Management

Vaccination

Writing Skills

IRecruitee

YEAR

To help keep everyone safe, we ask all team members to receive a yearly flu shot (with medical and religious exemptions available), While we do not require the COVID-19 vaccine for employment, we do collect vaccination status in accordance with health guidelines. Due to the safety-sensitive nature of skilled nursing services and participation in Medicare and Medicaid programs, employment is contingent upon successful completion of:

<img alt="" height="321" src="https://assets.jazz.co/customers/customer_20250618193739_8JEQJI7PCRE88T1Y/layout/20260521163642-WW%20-%20Hiring%20Event%205.28.png" width="614"/>You're Invited! Join Our Hiring Event for Clinical Opportunities!Wesley Willows is hosting an on-site hiring event for passionate individuals interested in making a meaningful difference in the lives of others. If you're looking to start or grow your career in caregiving, we’d love to meet you!Event Details:Event Name: Wesley Willows Hiring Event - CNA, LPN, and RN Opportunities! Date: May 28th, 2026 Time: 2:00 PM – 6:00 PM Location: Wesley Willows, 4142 Johns Farm Road, Rockford, IL, 61101Positions We’re Hiring For:<ul><li>Certified Nursing Assistant (CNA)</li><li>Licensed Practical Nurse (LPN)</li><li>Registered Nurse (RN)</li></ul>What to Expect:<ul><li>On-the-spot interviews</li><li>Same-day offers for qualified candidates</li><li>Learn more about the Wesley Willows mission and culture</li><li>Meet hiring managers and ask questions directly</li></ul>What to Bring:<ul><li>Updated resume</li><li>Two forms of ID for on-the-spot offers!</li></ul>Why Join Wesley Willows?<ul><li>Competitive pay and benefits</li><li>Supportive and mission-driven team</li><li>Career growth opportunities</li><li>Make a lasting impact in your community</li></ul>Walk-ins are welcome! If you're unable to attend the hiring event, we encourage you to apply online at your convenience.To apply, please complete the required questionnaire. We accept applications on a rolling basis.We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.Applicants for this position must be able to produce a negative drug test. Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position’s essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position.Our Commitment to Health & Safety The wellbeing of our residents and team members is our top priority. To help keep everyone safe, we ask all team members to receive a yearly flu shot (with medical and religious exemptions available), While we do not require the COVID-19 vaccine for employment, we do collect vaccination status in accordance with health guidelines. This helps us keep our community informed, safe, and prepared. Candidates must also complete a QuantiFERON Gold TB Blood Test as part of their pre-hire drug screen and physical.Due to the safety-sensitive nature of skilled nursing services and participation in Medicare and Medicaid programs, employment is contingent upon successful completion of:<ul><li>Illinois Health Care Worker Background Check Act Screening</li><li>National, State, County Criminal Background Checks</li><li>Federal and state exclusion screening (OIG/Medicare/Medicaid)</li><li>Pre-employment drug screening (including marijuana) </li><li>Verification of work authorization</li><li>Applicable registry verification (CNA. Nurse)</li><li>Motor vehicle record view for positions requiring driving</li></ul>Powered by JazzHR

<h1>Extraordinary Senior Living in Rockford, Illinois</h1>Welcome to Wesley Willows! Located in Rockford, Illinois, we are the only senior living community in the area with the full continuum of <a href="http://www.wesleywillows.org/independent_living.html" target="_blank">senior housing</a> and <a href="http://www.wesleywillows.org/health_care.html" target="_blank">senior health</a> care services on one campus. Retirement living at Wesley Willows includes <a href="http://www.wesleywillows.org/independent_living.html" target="_blank">senior living with services</a>, where you will enjoy carefree, maintenance-free independent living in <a href="http://www.wesleywillows.org/willow_ridge_homes.html" target="_blank">senior duplex homes</a> or senior apartments and suites. Wesley Willows is focused on your quality of life and wellness, offering a full fitness center, exercise classes, an aquatic center with swimming pools and spa, and an indoor walking track. Personal trainers assure your safety and will help you maximize your healthy lifestyle. You’ll also enjoy fine dining, concierge services, computer center, art center, salon, and a large auditorium for group activities and events. Our services include indoor and outdoor maintenance, housekeeping, and complimentary scheduled transportation. The campus-wide emergency call system and 24-hour/365-day nurse response team will give you peace of mind. If your health needs change, the Wesley Willows campus offers <a href="http://www.wesleywillows.org/assisted_living.html" target="_blank">assisted living</a>, <a href="http://www.wesleywillows.org/assisted_living.html" target="_blank">personal care services</a>, Medicare-certified <a href="http://www.wesleywillows.org/health_care.html" target="_blank">rehabilitation</a> therapies, <a href="http://www.wesleywillows.org/health_care.html" target="_blank">skilled nursing</a> care, <a href="http://www.wesleywillows.org/memory_care.html" target="_blank">Alzheimer’s and memory loss</a> care, respite care, and end-of-life hospice care. Wesley Willows is a not for profit, CARF/CCAC and EAGLE accredited senior living community that has been making a difference in the lives of Rockford area seniors since 1966. <img src="" alt="Wesley Willows" title="Wesley Willows" />

Wesley Willows

Clincial Hiring Event

Background Investigation

Certified Nursing Assistant (CNA)

Disability Accommodations

Healthcare

Licensed Practical Nurse/Licensed Vocational Nurse

Medicaid

Medicare

Nursing

Registered Nurse (RN)

Staff Requirements

Testing

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Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. Oak View Group: Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales.

Oak View Group:
Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. 

Position Summary:
The Hideaway Brew Garden is looking for high-energy, friendly, Event Staff Supervisor to ensure the beer garden continues to be the best outdoor music venue in the area. This role pays an hourly rate of $30.00. Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching. This position will remain open until May 29, 2026.

About the Venue:
NOW Arena is an 11,800-seat multi-purpose family entertainment, cultural and sports center. Seating capacity for the arena ranges from 3,000-6,000 for theater shows; 9,400 for football, hockey, lacrosse and soccer games; 10,000 for basketball games and 11,800 for concerts. The Hideaway Brew Garden is adjacent to the arena where we provide live music and entertainment to the local community over the summer months.   

Responsibilities:
<ul><li>Oversee and execute opening and closing procedures for the Hideaway Brew Garden property, ensuring operational readiness, safety, and cleanliness standards are met.</li><li>Supervise front-of-house operations, including guest welcome, reservations, and group check-ins, ensuring a smooth and positive arrival experience.</li><li>Lead on-site response to weather-related situations and emergency procedures, maintaining guest and staff safety at all times.</li><li>Provide cross-departmental leadership and support across concessions, bar service, cleaning crews, artist/band relations, and guest services.</li><li>Act as the primary point of contact for staff during events, addressing operational challenges, resolving guest concerns, and making real-time decisions.</li><li>Monitor crowd flow and venue conditions to ensure a safe, organized, and enjoyable event environment.</li><li>Support staff performance by offering direction, problem-solving assistance, and hands-on leadership during high-volume events.</li></ul>

Qualifications:
<ul><li>2+ years of experience in restaurant, hospitality, or live event operations; prior supervisory experience preferred.</li><li>Proven ability to lead teams in fast-paced, outdoor event environments.</li><li>Strong problem-solving skills with the ability to remain calm and professional under pressure.</li><li>Excellent interpersonal and customer service skills.</li><li>Flexible availability, including weekends, evenings, holidays, and outdoor work in varying weather conditions.</li><li>Physically able to stand for extended periods and lift/carry heavy items as needed.</li></ul>

Strengthened by our Differences. United to Make a Difference:
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer:
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Oak View Group

Event Staff Supervisor|Part Time|NOW Arena

Emergency Procedures

Entertainment and Media

Heavy Lifting

Hospitality and Tourism

Music

People Management

Performing Arts

Power Amplifier

Problem Solving Skills

Restaurant

Safety Standards

Sales

Sports

Team Lead/Manager

Theater

[AW]-iCims

Provide a high quality of customer service in a professional manner to the internal customer that will facilitate team building and exceptional customer service to the external customer. Must be able to: frequently remain in a stationary position for long periods to time; occasionally move items such as tables and concession supplies weighing up to 25 lbs.

Open until filledGENERAL PURPOSEThis position is responsible for a variety of event roles as it pertains to the overall hosting and executing of events safely and efficiently.REQUIRED EDUCATION, QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITIESMinimum of eighteen (18) years of age. Must have excellent customer service skills with good verbal communication skills and be friendly and personable. Must be able to maintain self-control and composure in difficult situations. Must be able to work a flexible schedule including evenings, weekends, and holidays.ESSENTIAL FUNCTIONS <ol><li>Greet, advise, and direct patrons to their designated seating area.</li><li>Perform entry gate personal item and bag check.</li><li>Prepare and serve food/drink items at concessions stand.</li><li>Assist with backstage setup and breakdown.</li><li>Conduct alcohol I.D. verification and wrist banding.</li><li>Control exit/re-entry lane with wrist banding and/or hand stamping.</li><li>Check tickets and provide general customer service.</li><li>Be aware and enforce appropriate park district rules.</li><li>Guide guest to exits or provide other instructions or assistance in case of emergency.</li><li>Seek guidance from the Special Event Manager & Director of Marketing as needed.</li><li>Follow the Wheaton Park District policies, procedures, and guidelines.</li><li>Provide a high quality of customer service in a professional manner to the internal customer that will facilitate team building and exceptional customer service to the external customer.</li><li>Proactively support the Districts Mission, Vision, and Values.</li><li>Maintain good safety awareness and follow all safety guidelines and procedures.</li></ol>REQUIRED CERTIFICATIONS, LICENSES, ETCMust have and maintain: Basset Certificate or obtain within 30 days of hire.PHYSICAL DEMANDSMust be able to: frequently remain in a stationary position for long periods to time; occasionally move items such as tables and concession supplies weighing up to 25 lbs. and over 50 lbs. with assistance. This position must be able to have good hand-eye coordination while servicing customers. This position will rarely ascend/descend stairs, position one’s self to reach items over head and below waist, and move over uneven ground.ENVIRONMENTAL DEMANDSMust be able to: continuously remain in a standing position and will be exposed to all weather conditions including rain, heat, humidity, etc. including biting and stinging insects and bugs. Frequently be exposed to loud music and occasionally move across wet, slippery surfaces.SALARYLooking to hiring within the range of $15.00-$16.00 per hour, DOQHOURSEvenings and weekends required; hours varySALARY RANGEMinimum - Midpoint - Maximum$15.00 - $18.75 - $22.50Wheaton Park District is an equal opportunity employer. EOE/M/F/D/V

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Event Jobs in Sycamore, IL

Admission Operation Specialist/ Coordinator of Events Wheaton College

Clincial Hiring Event Wesley Willows

Event Staff Supervisor|Part Time|NOW Arena Oak View Group

Event and Guest Services Attendant - Seasonal Wheaton Park District

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