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Serves as secretary to the Board of Education; attends Board meetings, public hearings and work sessions providing information, recording minutes; coordinating materials distribution and/or supports the needs of attendees. Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.

Job Title: Executive Administrative Assistant to the Superintendent Department: Clerical - Central Office Reports to: Superintendent of Schools Classification: Classified / Non-Exempt Summary Responsible for assisting the Superintendent, Board of Education members, and District Administration by providing a wide variety of complex and confidential administrative and secretarial support. Analyzes requests and provides recommendations for action; communicating informationon behalf of the district and the governing board to its staff, other districts, public agencies, etc. Essential Job Functions To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. <ol><li>Serves as secretary to the Board of Education; attends Board meetings, public hearings and work sessions providing information, recording minutes; coordinating materials distribution and/or supports the needs of attendees. Communicates on behalf of the Board of Education as appropriate.</li><li>Serves as records custodian responsible for receiving, researching, and responding to public records requests pursuant to the Missouri Sunshine Law.</li><li>Attend meetings with the superintendent and provide accurate records of information and distribute summaries.</li><li>Compile data from a wide variety of diversified sources preparing reports, making recommendations; and/or preparing information for the assigned administrator and the Board of Education.</li><li>Coordinate and execute a wide variety of projects, activities and/or events for the Superintendent and Board completing activities and/or delivering services in a timely fashion.</li><li>Maintain a wide variety of complex documents, files and records providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.</li><li>Monitor a variety of activities on behalf of the assigned Administrator achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.</li><li>Coordinate superintendents calendar and schedule appointments as needed.</li><li>Efficient oversight and orderly management of electronic records to include Board Docs.</li><li>Prepare a wide variety of complex written materials communicating information and/or creating documentation in compliance with established guidelines.</li><li>Maintain confidentiality as required by Board of Education policy and/or state or federal law.</li><li>Prepare, with the superintendent's direction and working with the MSBA Policy Department, recommended Board policies and administrative regulations for review. Following review, communicate suggested changes to MSBA, and prepare finished copies for Board's first and second reading. Following Board approval, send approved copies to MSBA for inclusion on the district's website.</li><li>Process Annual School Election responsibilities of the superintendent's office such as preparation and distribution of Board candidate filing forms and other materials to Board of Education candidates and preparation of legal notices to the media and county clerk's office.</li><li>Work with the superintendent in keeping abreast with Missouri Ethics Commission requirements, forwarding appropriate forms to Board members, and completion and filing with the Ethics Commission the following information:</li><li><ol><li>Annual Operating Budget form</li><li>Financial Disclosure Statement for Political Subdivisions form</li><li>Policy BBFA, after Board approval every other year</li></ol></li><li>Prepare all suspension and expulsion notices to parents/guardians as determined by the superintendent, including the certified mailing notice and facilitation of communication between the superintendent, principal, and parents/guardians; record follow-up action by superintendent and/or Board of Education.</li><li>Prepare conference rooms prior to special meetings or study sessions of the Board.</li><li> Independently respond to a wide variety of calls, concerns and/or complaints, resolving problems, providing information and/or referring to appropriate personnel.</li><li>Deal with complex matters requiring research, investigation, and technical knowledge.</li><li>Work involves frequent contact with leaders and other organizations, requiring the exercise of professional judgment. </li><li>Perform other related duties as assigned.</li></ol> Qualifications Education/Experience/Certificates <ul><li>High school diploma required; some college is preferred.</li><li>Minimum of (5) years of job related experience with increasing levels of responsibility</li><li>Such alternatives to the above as the Board may find appropriate and acceptable.</li></ul> Skills and Abilities Language Excellent verbal and written communication skills required. Must be accurate, thorough and monitor work for quality and accuracy. Computation Familiarity with modern accounting and bookkeeping practices is preferred. Reasoning Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Technology Must have excellent computer skills, particularly with Microsoft Office products, Google, and Board Docs. Must have the ability to learn new systems and software with instruction. Additional Skills and Abilities Individuals must have excellent customer service skills; seek to exceed expectations of internal and external customers. Must have exceptional interpersonal skills; projects a professional, friendly and outgoing image; open to others ideas and input. Skilled to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this jobReasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this position an employee is required to sit for prolonged periods of time; also, occasional walking is required as in a general office setting. The employee is occasionally required to stand, reach, bend, and lift or carry up to 30 pounds. The employee must have the ability to hear conversation both in person and via telephone in a general office setting. Prolonged computer use required. Speaking Must have the ability to communicate effectively and confidently as a representative of the school district. Lifting Occasionally lifting or carrying up to 30 pounds. Attendance Consistent and regular attendance is essential Conditions and Environment The work conditions and environment described here are representative of those that an individual will encounter while performing the essential functions of this jobReasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The work environment is consistent with a typical office environment. Terms of Employment 12 months. Salary and work year to be established by the Board. Evaluation Performance of this job will be evaluated in accordance with provisions of the Board Policy on Evaluation of Support Personnel.

Lebanon R-III School District

Executive Admin Asst to the Superintendent

Accounting

Administrative Skills

Analysis Skills

Board Meeting

Board of Education

Bookkeeping

Budgeting

Calendar Management

Communication Skills

Computer Skills

Customer Support/Service

Data Collection

Distribution Management

Documentation

Education Regulations

Executive Assistant Skills 

Federal Laws and Regulations

Financial Disclosure

Financial Statements

Google Apps

High School Diploma

Interpersonal Skills

Legal

Legal Support Skills

Lift/Move 30 Pounds

Mathematics

Member Orientation

Microsoft Office

Microsoft Product Family

Physical Demands

Policy Evaluation

Presentation/Verbal Skills

Problem Solving Skills

Project Tracking

Quality Monitoring

Records Management

Regulations

Regulatory Requirements

Reporting Skills

Service Delivery

State Laws and Regulations

Time Management

Writing Skills

IRecruitee

ADAPTED_NOW

We’ve been consistently certified as a Great Place to Work, ranked on Fortune’s Best Workplaces in Aging Services, and named one of the 2025 Best Senior Living providers by U.S. News & World Report. AmericareSenior Living is seeking a dedicated Executive Director / Administrator to manage the day-to-dayoperations of our Assisted Living Community / Residential Living Community.

<div><div> Your Role as the Executive Director / AdministratorAmericareSenior Living is seeking a dedicated Executive Director / Administrator to manage the day-to-dayoperations of our Assisted Living Community / Residential Living Community. In this rewarding role, you'll beresponsible for creating a warm, nurturing environment that enhances thequality of life for our residents and our employees. As anAdministrator, you’ll oversee all aspects of community management, ensuringcompliance with state and federal regulations. What You’ll Do: <ul><li>Leadership and Management: Lead with aresident-first focus, prioritizing compassionate care and staff development tofoster a nurturing environment.</li><li>Team Collaboration: Cultivate a culture ofteamwork and open communication among all staff members to ensure exceptionalcare and support for our residents.</li><li>Commitment to Excellence: Uphold the higheststandards of care, with a focus on continuous learning and improvement todeliver the best senior living experience possible.</li><li>Fiscal Management: Develop and oversee thefacility’s budget, monitor expenses, revenue, and occupancy rates, and identifyopportunities for cost-saving measures and revenue growth.</li><li>Community Engagement: Build trustingrelationships with residents and their families, foster a sense of belonging,and engage with the local community to promote the facility’s commitment tosenior care.</li><li>Staff Recruitment and Development: Hire, train,and lead a dedicated team of caregivers and support staff, ensuring highstandards of service and care.</li><li>Operations Coordination: Oversee and coordinatemedical, nursing, and administrative activities to ensure smooth dailyoperations.</li><li>Facility Management: Manage buildingimprovements and equipment upgrades to maintain a safe and welcoming environmentfor residents and staff.</li><li>Policy Adherence: Adhere, and enforce policiesthat uphold a high standard of care and ensure compliance with regulatoryrequirements.</li></ul> What you bring: <ul><li>Licensure: Current state administrator licensureof certification.</li><li>Education: A bachelor's degree is preferred.Relevant fields of study often include Healthcare Administration, BusinessAdministration, Nursing, Gerontology, or a related discipline. This degreeprovides a foundation in healthcare management and leadership.</li><li>Experience: Must be at least 18 years of age and have a strong track record ofsuccessfully managing, leading, and developing teams in a senior living managementrole.</li><li>Interpersonal Skills: Strong interpersonalskills to build and maintain relationships with residents, their families, teammembers, and the local community.</li><li>Knowledge: A deep understanding of healthcareregulations, medical terminology, and med management protocol, compliance, andstandards is crucial to ensure that the facility operates within legal andethical boundaries.</li></ul> Physical Demands: <ul><li>Ability to stand, bend, walk, and lift up to 50pounds.</li><li>Occasionally lift and safely transfer residents.</li><li>Vision requirements include being able to seenear and far with good depth perception.</li></ul>Join ourteam and lead with compassion while driving the success of our Assisted LivingCommunity. Take the next step in your career at Americare Senior Living andmake a difference today! Equal Opportunity Employer: AmericareSenior Living is committed to equal employment opportunities and welcomesapplicants from all walks of life. We value diversity and strive to create aworkplace where everyone feels a sense of belonging.#LI-KW1 </div></div><div><h4 style="text-align:center">Are you looking to have fun while making a meaningful impact in the lives of seniors?</h4><div> </div><h3>Who We Are</h3><div>At Americare, our RISING Team Values guide everything we do:</div><div>Respect • Integrity • Servant Heart • Inspire • Nurture • Growth</div><div> </div><div>We are proud to make a meaningful impact in the lives of seniors, every single day. Americare communities are more than just workplaces—they are family, where excellence thrives, people are empowered, and fun is part of the culture.</div><div> </div><div>We’ve been consistently certified as a Great Place to Work, ranked on Fortune’s Best Workplaces in Aging Services, and named one of the 2025 Best Senior Living providers by U.S. News & World Report.</div><div> </div><div> </div><h3>Why Join Americare?</h3><ul><li>Impactful Work: You can make a difference every day, receive plenty of hugs, and be the one to put a smile on the faces of our residents.</li><li>Supportive Community: You can be part of a compassionate team that truly values teamwork and respect.</li><li>Career Growth: Whether you're a newbie or a seasoned pro, we offer exciting opportunities for you to advance both professionally and personally.</li><li>Fun and Engaging Environment: Work hard and have fun in an inclusive environment where you'll create lasting friendships and experience unforgettable memories.</li><li>Work-Life Balance: Enjoy flexible scheduling options that fit your life.</li></ul><div> </div><div> </div><h3>What we offer:</h3><ul><li>Recognition and Appreciation: Truly feel valued with meaningful shout outs and recognition.</li><li>Family Atmosphere: Close-knit community where everyone feels at home.</li><li>Paid Time Off: Enjoy a competitive PTO plan to recharge and relax.</li><li>Daily Access to Wages: Flexibility to access your pay whenever you need it.</li><li>Complimentary Meals: Delicious free meals while you work.</li><li>Tuition Assistance: We support your educational pursuits so you can chase your career dreams!</li><li>Comprehensive Benefits: Health, Dental, Vision, Life Insurance, Short- and long-term disability, and so much more...</li><li>Earn More: Your hard work is rewarded with competitive pay and annual wage increases based on performance.</li><li>401(k) Plan: Secure your future with company contributions</li></ul> <h4 style="text-align:center">Take the next step in your career at Americare Senior Living and make a difference today!</h4><div style="text-align:center"></div></div>

Americare Senior Living

Executive Director / Administrator

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Executive Admin Asst to the SuperintendentLebanon R-III School District

Executive Director / AdministratorAmericare Senior Living

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