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The Advancement Data Coordinator is responsible for managing the Academy's gift processing, acknowledgement letters, management of the donor database, prospect tracking, and creation and . In a diverse community with an inspiring heritage, Ursuline Academy fosters spiritual formation, academic excellence, and a life-long commitment to Serviam: I will serve.

Advancement Data CoordinatorPosition SummaryThe Advancement Data Coordinator is responsible for managing the Academy's gift processing, acknowledgement letters, management of the donor database, prospect tracking, and creation and production of reports and dashboards, ensuring that the Advancement department operates with accurate, organized, and actionable information. This position reports to the Director of Development & Alumnae Engagement.This role plays a critical behind-the-scenes function by maintaining data integrity, supporting donor identification and tracking, and producing clear reports that guide fundraising strategy. The Advancement Data Coordinator works closely with the Director and team to ensure that outreach, engagement, and solicitation efforts are informed, timely, and aligned with revenue goals.This is a 12-month position aligned with the academic calendar and event cycle.Essential Duties and Responsibilities Gift Processing and Acknowledgement Ensure that all gifts to the Academy and the Foundation are properly and accurately recorded and receipted. Prepare acknowledgement letters and ensure that they are sent promptly Prepare and distribute year end giving summaries Provide donor lists as requested and maintain accurate records of giving societies and other donor recognition listings.Database Management & Data Integrity Maintain and manage the Academy's donor database (CRM), ensuring accuracy, completeness, and consistency of records Enter and update donor, alumnae, parent, and prospect information in a timely manner Establish and enforce data standards and best practices across the department Perform regular data audits and cleanup to ensure reliability of information Work with other Academy staff to ensure successful migration of records from student system to alumnae systemProspect Tracking & Pipeline Management Support the identification and tracking of prospective donors, including alumnae, parents, and community stakeholders Maintain an organized and up-to-date donor pipeline, tracking movement through stages (identification, cultivation, solicitation, stewardship) Collaborate with the Director and Engagement team to ensure prospects are appropriately prioritized and followed up on Conduct basic prospect research to support donor identification and cultivation efforts Prepare donor profiles and briefing materials for meetings with the Director and President Track donor history, engagement, and giving patternsReporting & Analytics Generate regular reports on: Fundraising progress and revenue tracking Donor participation and trends Pipeline activity and movement Provide clear, concise summaries to support decision-making Track and monitor key performance indicators (KPIs) for the departmentAdministrative Support Support data needs for the Annual Giving program, including reunion-based campaigns Track participation rates and campaign progress Coordinate with the Annual Giving Consultant and Program Manager to ensure alignment between outreach and data Collaborate with internal departments (Admissions, Business Office, etc.) to ensure accurate and consistent data sharing Support integration of parent and student data into long-term alumnae and donor trackingQualificationsRequired Bachelor's degree or equivalent professional experience Minimum of 3–5 years of experience in data management, database administration, development operations, or a related field Strong attention to detail and commitment to data accuracy Experience working with databases or CRM systems (e.g., Raiser's Edge or similar) Proficiency in Excel or Google Sheets, including the ability to organize, analyze, and report on data Demonstrated ability to produce clear, accurate reports and summaries Strong organizational and time management skillsPreferred Experience in a school, nonprofit, or advancement/development environment Familiarity with fundraising processes and donor lifecycle Experience with data segmentation and reporting for campaignsKey Competencies Highly detail-oriented and organized Analytical and comfortable working with data Reliable and consistent in managing information Clear communicator, able to translate data into usable insights Collaborative and responsive to team needs Discreet and professional when handling confidential informationCome make a difference at Ursuline Academy!Ursuline Academy of New Orleans, founded in 1727 and sponsored by the Ursuline Sisters, is a Catholic school for girls offering a strong educational environment from early childhood through a college preparatory secondary program.In a diverse community with an inspiring heritage, Ursuline Academy fosters spiritual formation, academic excellence, and a life-long commitment to Serviam: I will serve. The Academy values the uniqueness of each student, nurtures the whole person, develops leaders of confidence and compassion, and prepares them for life in a global society.The Academy's all-girls environment empowers students to challenge themselves, explore outside their comfort zones, and expand what they are capable of achieving. We focus on STEM and the Arts as equal partners to power this 21st-century learning.

Archdiocese of New Orleans

Advancement Data Coordinator - Ursuline Academy

Administrative Skills

Analysis Skills

Auditing

Best Practices

Campaigns

Communication Skills

Consulting

Customer Relationship Management (CRM)

Customer Relationship Management (CRM) Systems

Data Cleaning

Data Management

Data Quality

Database Administration

Database Programming

Decision Support

Detail Oriented

Donor Development

Donor Relations

Early Childhood Education

Establish Priorities

Financial Analysis

Fundraising

Fundraising Program

Nonprofit

Organizational Skills

Performance Analysis

Performance Metrics

Presentation/Verbal Skills

Project/Program Management

Record Keeping

Reporting Dashboards

Reporting Skills

Research Skills

Sales Pipeline

Stewardship

Team Player

Time Management

Talent Acquisition

The Manager collaborates closely with the Director and team to translate institutional goals into meaningful programs that build connection, trust, and long-term philanthropic support. The Advancement Programs Manager is responsible for designing and managing the Advancement Team's engagement programs and experiences that strengthen relationships with alumnae and support fundraising goals.

Position SummaryThe Advancement Programs Manager is responsible for designing and managing the Advancement Team's engagement programs and experiences that strengthen relationships with alumnae and support fundraising goals. This position reports to the Director of Development & Alumnae Engagement.This role focuses on program strategy, event purpose, and audience experience, ensuring that all engagement efforts are intentional, well-structured, and aligned with the Advancement team's priorities. The Manager collaborates closely with the Director and team to translate institutional goals into meaningful programs that build connection, trust, and long-term philanthropic support.This is a 12-month position aligned with the academic calendar and event cycle.Essential Duties and ResponsibilitiesProgram Strategy & Planning Design and manage a portfolio of alumnae and donor engagement programs aligned with fundraising and institutional priorities Define the purpose, audience, and desired outcomes for all events and engagement initiatives Ensure programs support the full engagement cycle: connection → cultivation → givingEvent Program Design & Oversight Develop event concepts, messaging, and run-of-show documents for all Advancement events Shape program flow, speaking roles, and guest experience elements Partner with the Academy Event Logistics Coordinator to ensure seamless executionAlumnae Engagement & Volunteer Coordination Lead engagement with alumnae through coordinated outreach, programming, and communication Manage and support: Alumnae Association Board Class Agents (in collaboration with Annual Giving Consultant) Parents Club Structure volunteer roles and ensure alignment with engagement and fundraising goalsDonor Experience & Stewardship Design meaningful touchpoints that deepen relationships with alumnae and donors Ensure consistency in how the Academy communicates appreciation, impact, and connection Partner with the Director to support donor cultivation opportunitiesPipeline Development & Collaboration Identify and surface potential donor prospects through engagement activities Collaborate with the Advancement Data Coordinator to track participation, engagement, and movement Ensure alignment between program participation and donor pipeline developmentAnnual Giving Program Support Partner with the Annual Giving Consultant to support reunion-based campaigns Coordinate alumnae engagement efforts that drive participation and giving Align messaging and programming with campaign prioritiesProgram Evaluation & Continuous Improvement Review program outcomes, participation, and feedback Use insights from events and engagement activities to refine future programming Recommend adjustments to improve effectiveness and alignment with goalsQualificationsRequired Bachelor's degree or equivalent professional experience Minimum of 3–5 years of experience in program management, event planning, community engagement, or a related field Strong organizational and project management skills Demonstrated ability to design and manage programs with clear goals and outcomes Excellent written and verbal communication skills Ability to manage multiple initiatives simultaneouslyPreferred Experience in a school, nonprofit, or advancement/development environment Experience working with alumnae or volunteer organizations Familiarity with fundraising concepts and donor engagement strategiesKey Competencies Strategic thinker with strong planning skills Relationship-oriented and collaborative Creative and thoughtful in designing experiences Organized and detail-oriented Strong communicator and facilitator Ability to translate goals into actionable programsCome make a difference at Ursuline Academy!Ursuline Academy of New Orleans, founded in 1727 and sponsored by the Ursuline Sisters, is a Catholic school for girls offering a strong educational environment from early childhood through a college preparatory secondary program.In a diverse community with an inspiring heritage, Ursuline Academy fosters spiritual formation, academic excellence, and a life-long commitment to Serviam: I will serve. The Academy values the uniqueness of each student, nurtures the whole person, develops leaders of confidence and compassion, and prepares them for life in a global society.The Academy's all-girls environment empowers students to challenge themselves, explore outside their comfort zones, and expand what they are capable of achieving. We focus on STEM and the Arts as equal partners to power this 21st-century learning.

Advancement Programs Manager - Ursuline Academy

Continuous Improvement

Donor Program

Event Management

Logistics

Program Evaluation

Program Planning

Project/Program Coordination

Strategic Planning

Team Lead/Manager

Volunteer Management

Writing Skills

The Philanthropy Officer for Leadership Giving is responsible for managing and growing a portfolio of individual donors and prospects with the capacity to make philanthropic investments ranging from $1,000 to $25,000 in support of the organization's mission and strategic priorities. Responsibilities: • Fundraising Expectations: • Manage a portfolio of leadership donors and prospects with the potential to contribute gifts of $1,000 to $25,000, with annual performance goals currently ranging from $500,000 to $750,000.

YEAR

The Philanthropy Officer for Leadership Giving is responsible for managing and growing a portfolio of individual donors and prospects with the capacity to make philanthropic investments ranging from $1,000 to $25,000 in support of the organization's mission and strategic priorities. This role focuses on building authentic donor relationships, executing personalized cultivation and stewardship strategies, and securing annual and multi-year commitments through meaningful engagement.Serving as a frontline fundraiser, the Philanthropy Officer partners closely with clinical leaders, volunteers, and foundation colleagues to connect donors to high-impact giving opportunities that advance patient care, programs, and community health initiatives.Requirements:
• Bachelor's degree in philanthropy, business, communications, nonprofit management, or a related field.
• Master's degree or CFRE (Certified Fund-Raising Executive) certification, preferred.
• Significant job-related experience may be considered in lieu of a degree.
• Minimum of 5-7 years of leadership and/or major gift experience in a nonprofit, healthcare, or educational setting.
• Experience working in healthcare or hospital philanthropy preferred.
• Experience managing a Grateful Patient Program or similar healthcare philanthropy initiative preferred.Responsibilities:
• Fundraising Expectations:
• Manage a portfolio of leadership donors and prospects with the potential to contribute gifts of $1,000 to $25,000, with annual performance goals currently ranging from $500,000 to $750,000.
• Achieve annual fundraising and engagement metrics that will be established collaboratively with the Chief Philanthropy Officer during the annual planning and performance review cycle.
• Metrics may include revenue goals, proposal activity, donor engagement activity, and growth benchmarks that adjust as the portfolio evolves and new opportunities emerge.
• Demonstrate year-over-year growth in leadership giving revenue, leadership donor acquisition and retention, and pipeline strength.
• Contribute to multi-year revenue strategies that support the Foundation's strategic priorities.Fundraising & Portfolio Management:
• Develop and actively manage a portfolio of leadership donors and prospects with the capacity to contribute $1,000 to $25,000 in outright or multi-year commitments.
• Create and implement personalized engagement plans for individual donors, ensuring long-term philanthropic relationships and continued investment in the hospital's strategic priorities.
• Utilize the donor database for portfolio management, ensuring all activities and communications are tracked accurately and recorded promptly.
• Oversee the stewardship of all assigned donors and ensure supporters are connected to the impact of their giving.
• Work collaboratively with the CPO, hospital executives, physicians, and board members to engage leadership donors.Individual Donor Programs & Hospital Leadership Engagement:
• Lead the hospital's individual donor programs, such as giving societies and donor circles.
• Collaborate with physicians, nurses, and staff to identify and engage potential leadership donors.
• Provide guidance and training for hospital leadership and clinical staff on introducing philanthropy into patient and family conversations.
• In partnership with the Annual Giving and Donor Relations team, develop targeted donor outreach strategies for patients and families who wish to express gratitude through giving.Collaboration & Strategic Fundraising Support:
• Partner with philanthropy colleagues to ensure a cohesive donor journey across all fundraising efforts.
• Collaborate with the Annual Giving and Donor Relations team to cultivate leadership donor participation in signature fundraising events and donor engagement experiences.
• Conduct donor research and provide strategic recommendations for prospective major and planned gift donors.
• Represent the Foundation professionally at internal and external events, meetings, and community activities.Schedule:
• Full-Time
• Monday - Friday
• Must be available for evening and weekend events as neededCompensation:
• Salaried, Exempt Position
• $84,400 - $130,000Woman's Hospital is one of the largest specialty hospitals for women and infants in the United States. We are recognized throughout the country for our innovative programs, and we pride ourselves in surpassing the expectations of those we serve. Providing exceptional patient care and creating exceptional patient experiences are at the center of what we do at Woman's. Our team consistently exceeds state and national benchmarks for patient satisfaction.Our employees, organizational culture, mission, vision, values, and benefits make Woman's a best place to work. In fact, for the 17th year in a row, Woman's has been recognized as a Best Place to Work by Modern Healthcare - making us the only healthcare organization to earn the distinction every year since the program's inception. We are proud of the level of care our staff provides to our patients and each other.If you have any questions or would like to connect with one of our recruiters directly, please email hrjobs@womans.org. We are an equal opportunity employer and value diversity and inclusion at Woman's Hospital. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law.

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Advancement Data Coordinator - Ursuline Academy Archdiocese of New Orleans

Advancement Programs Manager - Ursuline Academy Archdiocese of New Orleans

Philanthropy Officer - Leadership Giving Woman's Hospital

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