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You'll be the organizational backbone of the company-keeping things moving efficiently, maintaining accurate records, and providing outstanding service to both internal staff and clients. The ideal candidate is proactive, efficient, and eager to learn-someone who thrives in a fast-paced environment and is ready to grow with a team that values excellence, reliability, and continuous improvement.

HOUR

<h3>Office Administrator – Landscaping Company</h3>Overview We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic landscaping business. This is a pivotal role that ensures our operations run smoothly day to day. The ideal candidate is proactive, efficient, and eager to learn-someone who thrives in a fast-paced environment and is ready to grow with a team that values excellence, reliability, and continuous improvement.As our Office Administrator, you will manage communication, proposals, payroll, billing, and general administrative functions that support our field and project teams. You'll be the organizational backbone of the company-keeping things moving efficiently, maintaining accurate records, and providing outstanding service to both internal staff and clients.Key ResponsibilitiesOffice Communication<ul><li>Answer and manage incoming calls with professionalism and exceptional customer service.</li><li>Handle inquiries, schedule appointments, and relay accurate messages to team members.</li></ul>Proposals & Project Documentation<ul><li>Prepare and manage proposals using company templates in Microsoft Excel and Word.</li><li>Develop clear, concise scopes of work for smaller landscape projects, detailing labor, materials, and costs.</li></ul>Payroll Processing<ul><li>Review and compile weekly employee timesheets.</li><li>Manage payroll data accurately in Excel to ensure timely processing.</li></ul>Billing & Invoicing<ul><li>Create, track, and manage client invoices using QuickBooks.</li><li>Assist with payment tracking, basic bookkeeping, and general financial documentation.</li></ul>Administrative Support<ul><li>Maintain organized filing systems for client records, proposals, invoices, and payroll documents.</li><li>Provide general office assistance and administrative support to management and field teams.</li></ul>Qualifications<ul><li>Proficiency in Microsoft Excel and Word is required.</li><li>Familiarity with QuickBooks (or a willingness to learn).</li><li>Excellent organizational and communication skills.</li><li>Ability to multitask, prioritize, and meet deadlines in a dynamic work environment.</li><li>Strong attention to detail and accuracy in data entry and documentation.</li><li>A proactive, growth-minded attitude with a desire to take on new responsibilities over time.</li></ul>Preferred Qualifications<ul><li>Previous administrative experience in landscaping, construction, or a related industry.</li><li>Experience handling payroll and invoicing.</li><li>Female candidates are encouraged to apply for this role.</li></ul>Compensation & Benefits<ul><li>Pay: $20–$22 per hour, depending on experience.</li><li>Opportunities for growth and advancement within the company.</li><li>Supportive and collaborative work culture with a focus on professional development.</li></ul>How to Apply If you are a motivated professional with a passion for organization, teamwork, and growth, we'd love to hear from you. Apply on our website at <a href="https://www.alohahp.com" rel="noopener nofollow noreferrer" target="_new">AlohaHP.com</a> or call/text us at (808) 735-7788 for more information.

AlohaHP

Office Administrator – Landscaping Company

Administrative Skills

Billing

Communication Skills

Compensation and Benefits

Construction

Continuous Improvement

Customer Support/Service

Data Entry

Data Management

Detail Oriented

Documentation

Establish Priorities

Intuit Quickbooks

Landscaping

Microsoft Excel

Microsoft Word

Multitasking

Organizational Skills

Payroll Administration

Payroll Management

Proposal Writing

Record Keeping

Reliability Engineering

Sales Management

Systems Maintenance

Team Player

Telephone Skills

Time Management

Talent Acquisition

King Kamehameha Kona Beach Resort Courtyard by Marriott currently has an opening for a talented Full Time Grounds Keeper to share the aloha spirit and strive to create a memorable guest experience. Employee Explore Travel Program: Hotel room discounts at over 30 Marriott brands and over 7,000+ Marriott hotels around the world, including 34 Hawaii locations .

<h5>Grounds Keeper, Full Time </h5>Applicants 18 years of age or older welcome to apply. Grounds Keeper, Full Time Rate of Pay: $21.01/hour Opportunity Awaits on the beautiful Island of Hawaii... King Kamehameha Kona Beach Resort Courtyard by Marriott currently has an opening for a talented Full Time Grounds Keeper to share the aloha spirit and strive to create a memorable guest experience. Brief Summary of Job: Responsible for routine landscape and grounds maintenance of the property. Essential Functions and Responsibilities of the job include but are not limited to: <ul><li>Maintain a friendly, cheerful and courteous demeanor at all times, while providing personalized service to hotel guests. </li><li>Communicate effectively with guests and fellow team members. </li><li>Cleans, trims, weeds, waters and maintains grass and plants on the Hotel premises. </li><li>Cleans and cares for walkways and other outside areas. </li><li>Mow, edge, fertilize, rake lawn areas. </li><li>Trim and tend flowers, plants, small trees. </li><li>Plant grass, ground covers, and plants. </li><li>Weed control all landscape, parking, sidewalk areas. </li><li>Turn soil and reseed lawns as necessary. </li><li>Cleans all trash and cigarette butts from grounds. </li><li>Cobweb control on buildings, fences, light fixtures and plants. </li><li>Clean and sweep trash enclosures. </li><li>Performs other simple duties related to the maintenance of hotel grounds. </li><li>Assist with exterior maintenance projects as needed. </li><li>Responsible for the maintenance and care of tools and equipment used. </li><li>Provide assistance to other team members and departments to contribute to the best overall performance of the department and hotel. </li><li>Perform other duties as assigned, requested or deemed necessary by management. </li></ul>***Management retains the discretion to add or change the duties of the position at any time*** Requirements Knowledge/Education/Experience: Minimum of two (2) years gardener/landscape experience. Knowledge of lawns, plants, trees, sprinkler systems. Knowledge of safe application of insecticides and weed killers. Knowledge of safe use and maintenance of gardening equipment. Dependable. Bondable. Skills/Abilities/Other Requirements: English speaking or bilingual. Ability to prioritize, organize and make good judgments. Dependable. To be considered, please include your hours and days available to work with your cover letter or resume. At King Kamehameha Kona Beach Resort Courtyard by Marriott, caring for people and the community is part of who we are. Our comprehensive employment package varies by position, but may include: <ul><li>Competitive Pay </li><li>Employee Explore Travel Program: Hotel room discounts at over 30 Marriott brands and over 7,000+ Marriott hotels around the world, including 34 Hawaii locations </li><li>20% Discounts globally on food and beverages and in-room dining at Marriott Worldwide locations </li><li>Friends & Family Travel Program at Marriott Worldwide locations, including 34 Hawaii locations </li><li>Special discounts on several different vacation ownership options offered through Marriott Vacations Worldwide </li><li>Sense of place and culture </li><li>Paid company holidays and other paid time off (vacation, sick, birthday) </li><li>Medical Insurance </li><li>Free Dental Insurance </li><li>Free Life & Temporary Disability Insurance </li><li>Attractive Pension/Retirement Plans </li><li>Monthly Wellness Event </li><li>Reward & Recognition </li><li>Free hot meal each shift worked prepared by our Culinary Ohana </li><li>Free employee parking directly on-site in hotel parking lot each shift worked </li><li>Dry cleaning allowance/ free laundering of employee uniforms </li><li>Other employee shopping and spa discounts </li><li>Learning & Development Opportunities through Marriott Global Source and MORE! </li></ul>Mahalo nui loa for exploring your career options with our King Kamehameha Kona Beach Resort's ohana! Equal Opportunity Employer

CY Kona

Grounds Keeper, Full Time

Dental Insurance

Dry Cleaning

English Language

Food and Beverage Industry

Gardening

Groundskeeping

Housekeeping/Cleaning

Multilingual

Property Maintenance

Retirement Plan

Hire Recruits

This role oversees the landscape team, plans and implements landscape improvements, and ensures that all outdoor spaces reflect the beauty, cleanliness, and cultural values of the land. The Manager works closely with internal departments to support both operational and guest-facing environments, ensuring safety, functionality, and aesthetic excellence in alignment with Kualoa's mission.

Join Kualoa Ranch Hawai'i, where history, culture, and natural beauty come together in one of the most extraordinary places in Hawai'i. With diverse operations and a deep commitment to our land, community, visitors, and each other, we honor our proud legacy while building an exciting future. Be part of our 'ohana and share the spirit of Hawai'i with the world. Position Title: Landscape Manager Location: On-Site - Kne'ohe, Hawai'i Relocation Package: Not Available Schedule: Full-time; open availability including weekends and holidays is required Reports To: President & CEO POSITION SUMMARY The Landscape Manager is responsible for leading the installation, care, maintenance, and enhancement of all landscaped areas across Kualoa Ranch. This role oversees the landscape team, plans and implements landscape improvements, and ensures that all outdoor spaces reflect the beauty, cleanliness, and cultural values of the land. The Manager works closely with internal departments to support both operational and guest-facing environments, ensuring safety, functionality, and aesthetic excellence in alignment with Kualoa's mission. The ideal candidate will bring strong leadership skills, horticultural knowledge, and a passion for preserving Hawai'i's natural beauty. KEY RESPONSIBILITIES Landscape Maintenance & Operations <ul><li>Direct daily operations of the landscape team, including task assignments, quality control, and safety oversight. </li><li>Monitor and maintain grounds to ensure high standards of appearance, health, and safety across all visitor and operational areas. </li><li>Manage irrigation systems, fertilization schedules, pest control, and pruning cycles to support optimal plant health. </li><li>Identify and resolve landscape issues related to drainage, erosion, overgrowth, and plant disease. </li><li>Conduct routine inspections of all landscaped areas and assign corrective work as needed. </li></ul>Team Leadership & Planning <ul><li>Lead, train, and develop landscape staff with an emphasis on safety, accountability, and quality work. </li><li>Maintain landscaping equipment, tools, and vehicles to ensure they are functional and well-kept. </li><li>Manage schedules, performance, and work assignments to meet seasonal and daily needs. </li><li>Participate in the hiring and onboarding process of new team members as needed. </li></ul>Design & Development Support <ul><li>Collaborate with the Land Stewardship and Facilities teams on landscape planning and site enhancement projects. </li><li>Assist in developing and executing small-scale planting plans, including native plantings and ornamental displays. </li><li>Recommend plant materials suitable for various site conditions and sustainability goals. </li><li>Support cultural and educational landscaping initiatives tied to Kualoa's mission and guest experiences. </li></ul>Administrative & Budget Oversight <ul><li>Maintain landscape supply inventory and ensure timely ordering of necessary materials. </li><li>Track project progress, costs, and labor hours to meet budget goals. </li><li>Create and maintain documentation for landscape schedules, plant care guides, and safety procedures. </li><li>Provide input on annual budget planning and capital improvement recommendations for landscaping needs. </li></ul>MINIMUM QUALIFICATIONS <ul><li>5+ years of professional landscaping or grounds management experience required; supervisory experience strongly preferred. </li><li>Working knowledge of native Hawaiian plants, irrigation systems, horticulture practices, and grounds equipment. </li><li>Strong leadership, organizational, and communication skills. </li><li>Ability to read and interpret landscape plans, maps, and instructions. </li><li>Valid Hawai'i driver's license with clean driving record required. </li></ul>PHYSICAL REQUIREMENTS <ul><li>Must be able to work outdoors in varying weather conditions and perform physically demanding tasks. </li><li>Must be able to consistently lift and carry up to 50 lbs. </li></ul> Kualoa Ranch Hawai'i is a proud equal opportunity employer and maintains a drug-free workplace. We provide equal consideration to all applicants in compliance with local, state, and federal laws.

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Office Administrator – Landscaping Company AlohaHP

Grounds Keeper, Full Time CY Kona

Landscape Manager kualoa ranch hawaii

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