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Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Vaco is hiring for an AP Specialist opportunity in Elyria OH.<br/>Direct Hire, Hybrid Schedule (after 90 days)<br/>Salary: 45-55,000/yr<br/> <h2>Job Summary</h2><p>The Accounts Payable Specialist is responsible for processing accounts payable transactions, student refunds, and financial aid disbursements while ensuring proper documentation, authorization, and compliance with established accounting procedures. This role supports financial reporting, annual audits, 1099 reporting, and retirement system reporting requirements.</p><p>The position also serves as a point of contact for student account inquiries and plays a key role in reconciling accounts, monitoring outstanding payments, and maintaining accurate financial records.</p><hr/><h2>Key Responsibilities</h2><h3>Accounts Payable & Payment Processing</h3><ul><li><p>Review and process invoices, direct payment requests, expense reports, and payment vouchers for accuracy and proper authorization.</p></li><li><p>Set up and maintain vendor records, including W-9 documentation and tax classification updates.</p></li><li><p>Process weekly payments related to student refunds, direct payment vouchers, invoices, and emergency funding requests.</p></li><li><p>Ensure compliance with established accounting policies and procedures.</p></li><li><p>Assist with year-end accruals and support the annual financial statement audit.</p></li></ul><h3>Student Refunds & Disbursements</h3><ul><li><p>Review automated refund results and authorize credit balance refunds.</p></li><li><p>Process student refunds, emergency loan checks, reissued checks, and returned payments.</p></li><li><p>Monitor outstanding and uncashed refund checks; coordinate reissue, void, cancellation, or return of funds as needed.</p></li><li><p>Post financial aid bookstore charges and miscellaneous student fees.</p></li><li><p>Process scholarship payments and applicable waivers.</p></li></ul><h3>Cashiering & Customer Service</h3><ul><li><p>Serve as cashier; collect student, corporate, and third-party payments.</p></li><li><p>Issue receipts, prepare daily deposits, and balance cash drawer.</p></li><li><p>Respond to student account inquiries and resolve billing discrepancies.</p></li><li><p>Prepare periodic billing statements for self-pay and third-party accounts.</p></li></ul><h3>Reconciliation & Record Keeping</h3><ul><li><p>Reconcile accounts receivable ledgers with system reports and general ledger postings.</p></li><li><p>Prepare journal vouchers and cash receipt adjustments.</p></li><li><p>Review transactions for budget errors and coordinate corrections.</p></li><li><p>Maintain organized documentation for all payments and financial transactions.</p></li><li><p>Compile data for internal and external reporting requirements.</p></li></ul><h3>Compliance & Reporting</h3><ul><li><p>Participate in annual 1099 reporting (1099-MISC and 1099-NEC), including identifying reportable payments and preparing electronic filings for government agencies and recipients.</p></li><li><p>Support retirement system reporting requirements for independent contractors.</p></li><li><p>Ensure documentation is audit-ready and compliant with regulatory standards.</p></li></ul><hr/><h2>Qualifications</h2><ul><li><p>Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.</p></li><li><p>2+ years of accounts payable, student accounts, or related accounting experience.</p></li><li><p>Strong attention to detail and ability to manage high-volume transactions.</p></li><li><p>Knowledge of 1099 reporting requirements and general accounting principles.</p></li><li><p>Proficiency in accounting systems and Microsoft Excel.</p></li><li><p>Strong customer service and communication skills.</p></li></ul><br/><br/>Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.<div><p>Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.</p></div><div><h3>EEO Notice </h3><p>Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.</p><p>Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact <p>HR@vaco.com</p> .</p><p>Vaco by Highspring also wants all applicants to know their rights that <a href="https://www.eeoc.gov/poster" rel="noopener nofollow noreferrer" target="_blank">workplace discrimination is illegal</a>. </p><p>By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.</p></div><div><h3>Privacy Notice</h3><p>Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. </p><ul><li>California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees <a href="https://www.vaco.com/privacy/#ccpa" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Virginia residents may access our state specific policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Residents of all other states may access our policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>. </li><li>Canadian residents may access our policies in English <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a> and in French <a href="https://www.vaco.com/privacy-policy-fr/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Residents of countries governed by GDPR may access our policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li></ul></div><div><h3>Pay Transparency Notice</h3><p> Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:</p><ul><li>the individual’s skill sets, experience and training;</li><li>licensure and certification requirements;</li><li>office location and other geographic considerations;</li><li>other business and organizational needs.</li></ul><p>With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.</p></div>

Vaco provides expert consulting, permanent placement, executive search and strategic stafﬁng for companies around the world, in the areas of accounting, ﬁnance, technology, healthcare, operations, administration and more. As a premier talent solutions ﬁrm, Vaco connects people to their dream jobs and helps leading companies ﬁnd talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 ofﬁces across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.

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Accounts Payable Specialist Vaco LLC

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