Bilingual Receptionist / Office Manager Vitality StaffingBilingual Receptionist / Office ManagerJersey City, New JerseyThis role serves as the first point of contact for visitors, supports administrative functions across departments, manages office supplies and vendor relationships, and helps maintain the cleanliness and overall appearance of the office. The Office Receptionist / Office Administrator is responsible for ensuring the smooth day-to-day operation of the office by maintaining a professional, organized, and welcoming environment.
Operations Manager, Natural Sciences Unit Seton Hall UniversityOperations Manager, Natural Sciences UnitSouth Orange, NJ$60,000–$82,500 / yearCoordinate academic operations and course scheduling logistics, including schedule development support, room assignment coordination, enrollment monitoring, section/lab scheduling needs, teaching-support tracking, academic operations data, and Registrar-facing documentation in collaboration with department chairs and faculty. Three to five years of progressively responsible experience in academic operations, department/unit administration, natural sciences or lab-adjacent administrative support, procurement, budget tracking, course scheduling support, HR/student employment coordination, facilities/space coordination, project/process management, or comparable operational work.
Administrator, Dean''s Office New York UniversityAdministrator, Dean''s OfficeNew York, NY$72,000–$80,000 / yearNew York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate''s work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The role acts as a primary operational interface between the Dean's Office, University leadership, department chairs, and external stakeholders, ensuring alignment with the school's academic, faculty, and research priorities.
Administrator, Dean's Office New York UniversityAdministrator, Dean's OfficeNew York, New York$77,000–$80,000 / yearNew York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The role acts as a primary operational interface between the Dean’s Office, University leadership, department chairs, and external stakeholders, ensuring alignment with the school’s academic, faculty, and research priorities.
Lease Administrator Barnes & Noble IncLease AdministratorNew York, NY$100,000–$115,000 / yearToday, under CEO James Daunt and private ownership by Elliott Advisors, Barnes & Noble operates approximately 700 bookstores nationwide, serves over 700 communities across all 50 states, and maintains a robust digital presence through BN.com, NOOK eBooks and audiobooks, and educational resources such as SparkNotes. You will be responsible for reviewing leased and owned property documents and entering financial and contractual obligations into the Real Estate Database, as well as compiling and maintaining critical location data, including financial and contractual obligations and status reports as part of the lease administration process.
Program Associate Office Of Culture And Inclusion Hospital for Special SurgeryProgram Associate Office Of Culture And InclusionNew York, NY$73,500–$112,250 / yearExperience with undergraduate or premedical students; healthcare, academic medicine, higher education, nonprofit, or another matrixed environment; clinical shadowing or physician scheduling; donor-funded programming and reporting; and recruitment, application review, program evaluation, surveys, or longitudinal participant tracking. Maintain complete, secure, and easy-to-navigate program files, including schedules, contact lists, application records, approvals, decisions, correspondence, surveys, templates, and historical records that preserve institutional knowledge.
Program Associate Office of Culture and Inclusion Hospital for Special SurgeryProgram Associate Office of Culture and InclusionNew York, NY$72,000–$109,500 / yearExperience with undergraduate or premedical students; healthcare, academic medicine, higher education, nonprofit, or another matrixed environment; clinical shadowing or physician scheduling; donor-funded programming and reporting; and recruitment, application review, program evaluation, surveys, or longitudinal participant tracking. Maintain complete, secure, and easy-to-navigate program files, including schedules, contact lists, application records, approvals, decisions, correspondence, surveys, templates, and historical records that preserve institutional knowledge.
Executive Assistant to Chair NYU Langone HealthExecutive Assistant to ChairNew York, NY$70,481.61–$121,580.64Full timePrepares correspondence and documents independently from rough drafts, corrected copies, voice recordings, dictation or previous versions, based on knowledge/research of relevant topic/professional field to correspondence and documents. An integral part of NYU Langone Health , the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care.
NewFinance Administrator Raphael and AssociatesFinance AdministratorRutherford, NJThe Opportunity The Finance Administrator is responsible for supporting the company's payroll, compensation administration, billing, accounts payable, independent contractor administration, expense reimbursements, and other day-to-day finance functions. Support the evaluation and improvement of the 1099 adjuster network process, including onboarding, credentialing, assignment, utilization, performance management, payment administration, expense reimbursement, and offboarding.
Learning Management System Administrator Research Foundation of The City University of New YorkLearning Management System AdministratorNew York, New YorkWith 26 degrees and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor's degree, progress from an associate's degree, earn a master's degree or certificate in a specialized field, and advance in the workplace or change careers. This role will be an integral part of the Energy Training team that manages the design, development, delivery and administration of relevant learning programs on behalf of the Department of Citywide Administrative Services’ (DCAS) Division of Energy Management.
HR and Grants Administration Assistant Research Foundation of The City University of New YorkHR and Grants Administration AssistantNew York, New YorkGSP provides professional guidance and administrative support for sponsored research activities, helps Principal Investigators (PIs) navigate proposal and award processes, and supports compliance with sponsor and institutional requirements. · Prepare basic correspondence, spreadsheets, reports, meeting materials, and other office documents; perform data entry, proofreading, scanning, filing, and records-management tasks.
Weeks Construction - Safety & Quality Administrator-Cranford, NJ Kiewit CorpWeeks Construction - Safety & Quality Administrator-Cranford, NJCranford, NJWeeks Marine's vast reach and deep expertise, combined with the sheer size and diversity of its equipment fleet, enables the company to serve as a one-stop shop for clients in both the private and governmental sectors, providing exceptional customer service, environmental sensitivity, operational efficiency, and a long-standing commitment to safety. We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
Project Administrator Midwest Applied SolutionsProject AdministratorHillside, New YorkWorking closely with our Sales Engineers and our manufacturing partners, you will enter and verify orders, track releases and ship dates, keep customers informed, and assemble the O&M documentation that closes a job out cleanly. • Coordinate shipping and delivery logistics, including delivery dates, freight arrangements, and site requirements; assist in resolving shipping damage, shortages, or back charge claims.
Power Systems Sales Administrator H. O. Penn Machinery Company, Inc.Power Systems Sales AdministratorBronx, NY$22–$28 / hourExperience supporting technical sales, engineering, project management, construction, industrial equipment, manufacturing, energy, power generation, or heavy equipment organization highly preferred. Assist and conduct marketing activities based on market information related to new and existing customers, applications, products, and competitors to grow the Power Systems business.
Student Worker - Alumni Office - 2026/27 Seton Hall UniversityStudent Worker - Alumni Office - 2026/27South Orange, NJThe Office of Alumni Engagement and Philanthropy is seeking two to four motivated student workers (contingent on students' availability per day), funded through Federal Work-Study, to support our office''s efforts to engage alumni, parents, and friends of Seton Hall. Students will report to Dorothy Lee but will support projects across the entire office, working closely with additional team members on events, solicitation and student engagement.
Legal Secretary to the Deputy Administrator New York State Thruway AuthorityLegal Secretary to the Deputy AdministratorNew York, NY$74,325–$101,848 / yearMail & Logistics: Receive, sort, log and distribute incoming mail; prepare certified mail and courier packages (FedEx, USPS, UPS); screen calls with patience and tact, personally respond or route inquiries as appropriate. Key Responsibilities: Workload triage & coordination: Maintain shared priorities, action lists, and deadlines for the Deputy Administrator; track cases, follow-ups and deliverables to keep the Deputy Administrator apprised of office activities.
Facilities Management Administrator U.S. Facilities, Inc.Facilities Management AdministratorTarrytown, NYPartner with site leadership and maintenance teams to support consistent service deliveryCoordinate planned maintenance programs, including scheduling, work orders, and vendor engagementManage work order lifecycle (creation, updates, tracking, documentation, and completion follow-up)Administer and maintain CMMS data to ensure accuracy and reporting integrityMaintain appropriate files, documents, reports, and accessible filing systemsMeet month-end deadlines and ensure accurate reporting to financeShare pertinent information and correspondence with the operations teamManage internal and external customer relations and inquiries in a prompt, accurate, and professional mannerOversee payroll processing and ensure all union-related documentation is executed with total precision. This is an excellent opportunity for a highly organized administrative professional who enjoys supporting facility operations, coordinating work orders and documentation, partnering with site leadership and maintenance teams, and helping keep daily operations responsive, accurate, and well-documented.
Construction Administrator Actalent IncConstruction AdministratorTarrytown, NY$65,000–$85,000 / hourHeadquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC-with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day. Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering.
Contract Administrator The Related Companies LPContract AdministratorNew York, NY$100,000–$120,000 / yearYou will work closely with Development and Construction Management Teams, Cost Management, Procurement, Legal, Risk Management, Accounting and Project Teams to facilitate timely execution of agreements, monitor contract status, and support operational efficiency from project inception through closeout. This role is responsible for maintaining contract documentation, tracking compliance requirements, supporting vendor and subcontractor management, and ensuring consistency throughout the contract lifecycle across active construction projects.
Trust Administrator - Wealth Management (Delaware) Evercore IncTrust Administrator - Wealth Management (Delaware)New York, NY$100,000–$125,000 / yearWe are dedicated to helping our clients achieve superior results through trusted independent and innovative advice on matters of strategic significance to boards of directors, management teams, and shareholders - including mergers and acquisitions, shareholder advisory, restructurings, and capital structure. Evercore also assists clients in raising public, private capital, delivers equity research, equity sales and agency trading execution, in addition to providing wealth and investment management services to high-net-worth individuals.