UNKNOWN

FEED

Proactively plan, support, and host internal and external events and meetings, including setup, cleanup, and food and beverage support; may require before- or after-hours work . United by our Core Purpose—to plan, design, and consult to create healthy and thriving communities—we deliver innovative solutions for life's essential infrastructure and institutions.

<h5>Administrative Assistant - Multi Market </h5>Job Category: Administration Full-Time Hybrid Gresham Smith | Tampa Office Tampa, FL 33607, USA <h5>Description </h5>At Gresham Smith, we call it Genuine Ingenuity. Our culture is the cornerstone of who we are, and our people are at the heart of everything we do. United by our Core Purpose—to plan, design, and consult to create healthy and thriving communities—we deliver innovative solutions for life's essential infrastructure and institutions. What sets us apart is our dedication to care for our people,our clients, and the places we call home. We are more than a team of professionals—we're a community built on commitment, integrity, respect, and teamwork. When you join Gresham Smith, you're joining a place where you can connect and thrive. Our employees consistently recognize us as a Best Place to Work because we go above and beyond to ensure that you feel valued, supported, and empowered. We're looking for someone who has: <ul><li>High school diploma or equivalent </li><li>3 to 5 years of experience supporting an Architectural, Engineering, or Design firm preferred </li><li>Professional and effective interpersonal communication skills, both written and verbal </li><li>Consistent professional dress and manner </li><li>Ability to contribute positively as part of a team and assist staff as requested </li><li>Knowledge of Deltek Vantagepoint, Adobe Acrobat Pro, and Newforma software preferred </li><li>Excellent Microsoft Office Suite skills including Word, Excel, PowerPoint, and Teams </li><li>High energy and enthusiasm </li><li>Strong organizational and time management skills </li><li>Ability to work independently on multiple tasks with flexibility and adaptability </li><li>Familiarity with general administrative services including coordination, phone systems, email, Microsoft Office, and Teams </li><li>Willingness to work outside normal business hours as needed </li><li>Comfort with technology </li><li>Ability to lift up to 20 pounds </li></ul>As an Administrative Assistant, you will: <ul><li>Provide outstanding customer service by greeting guests and staff professionally and warmly </li><li>Receive and screen telephone calls and visitors, directing them appropriately </li><li>Coordinate building maintenance requests, badge access, parking validations, and building access for staff and visitors </li><li>Maintain, order, and distribute office supplies including service center, pantry, safety equipment, and copier materials </li><li>Perform minor copier repairs, clear jams, and schedule service as necessary </li><li>Maintain a clean and organized desk and community areas </li><li>Assist department managers and business development leaders with administrative support </li><li>Provide accurate information regarding office and department policies, procedures, and news as directed </li><li>Update Hub monitor slides with local activities and announcements </li><li>Prepare, edit, and proofread documents including letters, memos, reports, narratives, proposals, specifications, certificates of insurance, and letters of agreement formatted according to Gresham Smith standards </li><li>Schedule and coordinate appointments, calls, travel, vendor visits, and in-office lunches including food ordering, setup, and cleanup </li><li>Manage conference room scheduling </li><li>Receive, sort, and distribute mail and incoming faxes; prepare shipping labels for Federal Express packages; send outgoing faxes as needed </li><li>Organize and maintain record-keeping systems for correspondence, documents, and records </li><li>Prepare check requests for society memberships, licensure renewals, and miscellaneous invoices </li><li>Assist with submitting expense reports </li><li>Maintain department calendars </li><li>Proactively plan, support, and host internal and external events and meetings, including setup, cleanup, and food and beverage support; may require before- or after-hours work </li><li>Support project specifications preparation as needed </li><li>Assist with new hire onboarding for your location </li><li>Collaborate with University Recruiting for event swag and food preparation when needed </li><li>Set up contacts in Newforma for projects </li><li>Maintain interior design vendor database and coordinate Design Lab organization </li><li>Perform additional tasks as assigned </li></ul>Your work will directly contribute to shaping environments where people live, work, and thrive, all while growing your career within a supportive, people-first culture. If you're excited to bring your talents to a collaborative, people-first environment where you can make an impact while growing your career, we'd love to hear from you. Here's what you can expect: <ul><li>Professional Growth: In-house Learning, Tuition Reimbursement, Licensure Support, Professional Organization Engagement </li><li>Culture that Cares: 93% of employees say they feel cared for, and 96% are confident in our future success </li><li>Competitive Benefits: </li><li><ul><li>Flexible Schedules & Generous PTO </li><li>Healthcare (Medical, Dental, Vision, Wellness Programs) </li><li>401(k) with Company Match </li><li>Short- & Long-term Disability, Paid Life & AD&D </li><li>Supplemental, Critical Care, Pet, Legal & ID Theft Insurance </li><li>Family Planning and Parental Leave </li><li>Mass/Public Transit Program </li><li>Telemedicine and Employee Assistance Program </li></ul></li></ul>Gresham Smith is an equal opportunity employer and does not discriminate. Everyone is invited to apply! GRESHAM SMITH does not accept unsolicited resumes from recruiters, headhunters, search firms, or agencies. No referral or recruiter fees will be paid without a fully executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) in advance. Submissions made without a PSA may be recruited and hired by GRESHAM SMITH with no financial obligation to the submitting party. Any such unsolicited resumes or candidate information—sent to hiring managers or any employee—become the property of GRESHAM SMITH. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Gresham Smith

Administrative Assistant - Multi Market

Accidental Death and Dismemberment (AD&D)

Administrative Skills

Adobe Acrobat

Architectural Engineering

Business Development

Calendar Management

Campus Recruiting

Communication Skills

Conference Management

Consulting

Cook Dishes

Copying Machines

Customer Support/Service

Database Design

Deltek Accounting Software

Email Technology

Employee Assistance Plan

Fax Machines

Food and Beverage Industry

Healthcare

High School Diploma

Housekeeping/Cleaning

Insurance Documentation

Interior Design

Interpersonal Skills

Lift/Move 20 Pounds

Mail Processing

Microsoft Excel

Microsoft Office

Microsoft PowerPoint

Microsoft Word

Multitasking

Onboarding

Order Supplies

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Proofreading

Property Maintenance

Record Keeping

Safety Equipment

Schedule Development

Shipping/Receiving

Team Player

Telemedicine

Telephone Skills

Time Management

Tuition Reimbursement

Writing Skills

IRecruitee

Keywords: Recruiter, Business Development, AEC Industry, Executive Search, Sales, Real Estate Transition, Remote Jobs, Commission-Based, Headhunter, Talent Acquisition, Architecture Recruiting, Engineering Sales, 100% Commission, Full-Cycle Recruiting, Entrepreneur. Market Dominance & Business Development: Prospect and win new client relationships with AEC firms nationally through high-volume outbound activity, LinkedIn strategy, and referral networking.

YEAR

Business Development Recruiter (AEC)Company Name: Luxus GroupLocation: Fully Remote (National)Project Focus: Architecture, Engineering, & Construction (AEC) Talent AcquisitionWork Setting: 100% Remote / EntrepreneurialSalary: $90,000 – $350,000+ (100% Commission | 40%–70% Revenue Share)Position OverviewAre you a high-performing sales professional ready to pivot your prospecting prowess into a scalable, repeatable, and location-independent wealth engine? We are seeking a Business Development Recruiter to spearhead our expansion within the AEC sector. This isn’t a traditional "job"—it is a mission to architect your own book of business. In this role, you will leverage the same core fundamentals used in high-stakes real estate—lead generation, relationship building, and deal closing—but within a model that offers faster cycles, repeat client revenue, and no geographic boundaries.Joining our team means stepping into a high-octane environment where your income is a direct reflection of your drive. Unlike the transactional nature of residential sales, this role focuses on becoming a strategic partner to the nation's most prestigious engineering and architecture firms. You are not just filling roles; you are building the teams that design the world’s infrastructure. With a proven training system designed specifically for career-transitioners and a dedicated support stack, we provide the platform—you provide the grit.Core Responsibilities<ul><li>Market Dominance & Business Development: Prospect and win new client relationships with AEC firms nationally through high-volume outbound activity, LinkedIn strategy, and referral networking.</li><li>Strategic Client Management: Pitch executive search and specialized recruiting services to C-suite and hiring authorities, converting prospects into long-term, repeat partners.</li><li>Full-Cycle Execution: Manage the entire search lifecycle from the initial intake call to offer negotiation and final placement, ensuring a seamless experience for both clients and candidates.</li><li>Pipeline Engineering: Drive consistent daily KPIs (50–100 touches) to maintain a robust pipeline that supports your personal six-figure income goals.</li><li>Cross-Functional Collaboration: Partner with internal recruiting coordinators to source and qualify top-tier talent, leveraging our proprietary tech stack to accelerate the hiring process.</li><li>Brand Ambassadorship: Act as a talent consultant within the AEC industry, providing market intelligence and targeted headhunting for critical, confidential, and executive-level roles.</li></ul>Required Qualifications<ul><li>Experience: 2+ years of successful sales experience, specifically within Real Estate (Agent/Broker) or high-volume Business Development roles.</li><li>Performance History: A proven track record of prospecting, lead generation, and managing complex deals from first contact to close.</li><li>Communication: Elite negotiation and verbal/written communication skills; ability to build instant rapport with executive leadership.</li><li>Mindset: A fiercely self-motivated, entrepreneurial spirit comfortable with a 100% commission structure and high-performance expectations.</li></ul>Preferred Qualifications<ul><li>Industry Knowledge: Previous exposure to or interest in the Architecture, Engineering, or Construction (AEC) sectors.</li><li>Tech Savvy: Familiarity with CRM systems (e.g., Vincere, Bullhorn, Salesforce) and LinkedIn Recruiter.</li><li>Leadership: A desire to eventually transition into a "player/coach" role or lead a specialized recruiting division.</li></ul>About Luxus GroupLuxus Group is a premier recruiting firm specializing in the AEC industry. We bridge the gap between sales-minded professionals and the lucrative world of executive search. Our firm is built on a "Sales-First" philosophy, providing our team with the systems, training, and backend support needed to scale an individual desk into a multi-six-figure business. We prize autonomy, high activity, and the relentless pursuit of excellence.Keywords: Recruiter, Business Development, AEC Industry, Executive Search, Sales, Real Estate Transition, Remote Jobs, Commission-Based, Headhunter, Talent Acquisition, Architecture Recruiting, Engineering Sales, 100% Commission, Full-Cycle Recruiting, Entrepreneur.

Luxus

Senior Business Development Recruiter for Real Estate Professionals

Alliance/Partner Marketing

Brokerage

Candidate Sourcing

Channel Strategies

Coaching

Competitive Analysis/Strategy

Construction Engineering

Cross-Functional

Customer Experience

Customer Relations

Customer Relationship Management (CRM) Systems

Entrepreneurship

Lead Generation

Leadership

LinkedIn

Negotiation Skills

Performance Metrics

Philosophy

Real Estate

Real Estate Development

Sales

Sales Closing Skills

Sales Management

Sales Pipeline

Sales Prospecting

Salesforce.com

Team Lead/Manager

Crelate

OTHER

Known for their dedication to operational excellence and consistent client satisfaction, they are seeking a results-oriented and seasoned Territory Manager to oversee frontline operations across multiple locations in the Miami region. Comfort with everyday computer applications — email, scheduling, and reporting platforms — alongside the willingness to pick up workforce management software as required.

Our client is a long-standing cleaning services provider with an established portfolio of accounts across Florida. Known for their dedication to operational excellence and consistent client satisfaction, they are seeking a results-oriented and seasoned Territory Manager to oversee frontline operations across multiple locations in the Miami region.This role represents a strong opportunity for an ambitious professional with a background in cleaning or facilities management who is prepared to take full ownership of a defined territory and deliver tangible results.KEY RESPONSIBILITIES<ul><li>Develop staffing rotas, keep a close watch on labor hours, and steward day-to-day spending within the parameters of each site's budget.</li><li>Take charge of cleaning operations on a daily basis across a group of accounts falling within a designated geographic patch.</li><li>Operate as the lead point of contact for assigned clients — turning concerns around quickly, hosting routine service reviews, and identifying ways to grow each partnership.</li><li>Lead the full talent lifecycle for site supervisors and cleaning crews — sourcing, hiring, onboarding, training, and developing — while reinforcing a workplace built on accountability and strong performance.</li><li>Walk the sites regularly to carry out inspections and quality checks, verifying that contracted standards and client expectations are being delivered without compromise.</li><li>Capture and communicate key performance indicators (KPIs) to senior leadership, covering metrics such as quality scoring, headcount, labor spend, and client satisfaction.</li><li>Handle the sourcing of supplies and equipment for sites under your remit, keeping every location properly stocked and operationally ready.</li><li>Step in on service escalations and operational hiccups, working through them swiftly and with professionalism.</li><li>Keep every aspect of operations aligned with OSHA requirements, internal safety procedures, and the relevant local, state, and federal regulations.</li><li>Lend support to growth initiatives, getting involved in welcoming new accounts and guiding operational transitions.</li></ul>RequirementsREQUIRED QUALIFICATIONS<ul><li>Polished client-facing presence, with the relationship-building instincts needed to represent the company credibly at every level of an organization.</li><li>At least 2–3 years spent in a supervisory or management capacity within facilities services, commercial cleaning, janitorial work, or a comparable operations setting.</li><li>Comfort with everyday computer applications — email, scheduling, and reporting platforms — alongside the willingness to pick up workforce management software as required.</li><li>A track record of guiding, motivating, and growing diverse teams that span multiple locations.</li><li>Possession of a valid driver's license and dependable personal transport — the position is field-based and involves frequent movement between sites. (A car allowance or mileage reimbursement is offered.)</li><li>A well-organized approach to time management, with the bandwidth to balance competing demands across a multi-site portfolio.</li><li>Confident written and verbal communication skills in English.</li></ul>PREFERRED QUALIFICATIONS<ul><li>Background in helping bring new commercial accounts on board or assisting with operational transitions.</li><li>Direct experience overseeing 10 or more accounts or sites concurrently in a regional or area management role.</li><li>Conversational Spanish is welcomed, given the makeup of South Florida's workforce and client base, though it is by no means a must-have.</li><li>A working understanding of janitorial best practices, cleaning equipment, and the safe handling of chemicals.</li><li>Past involvement with contract or scope-of-work management inside a B2B service-driven business.</li><li>Hands-on familiarity with workforce management tools such as Kronos, Humanity, or similar scheduling and timekeeping systems.</li></ul>BenefitsBase Salary: $61,500 – $76,750 per year, commensurate with experience<ul><li>Comprehensive Healthcare Coverage </li><li>401k </li><li>PTO </li></ul>Keller is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Keller emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.To learn more about the firm and about our candidate services - please visit<a class="external" href="https://www.kellerexecutivesearch.com/executive-recruitment-headhunters-miami/" rel="nofollow noreferrer noopener">Recruiters and Headhunters Miami: Keller Executive Search and Recruitment Florida</a>Equal Employment Opportunity and Non-Discrimination PolicyEqual Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected.Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable.Privacy and Pay Equity:<ul><li>California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at <a class="external" href="http://www.kellerexecutivesearch.com" rel="nofollow noreferrer noopener">www.kellerexecutivesearch.com</a>.</li><li>Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available.</li><li>Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.</li></ul>State-Specific Information:<ul><li>Rhode Island: We do not request or require salary history from applicants.</li><li>Connecticut: We provide wage range information upon request or before discussing compensation.</li><li>New Jersey: We do not inquire about salary history unless voluntarily disclosed.</li></ul>Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process.Use of Artificial Intelligence in Recruitment: Keller Executive Search and our clients may use artificial intelligence (AI) tools to assist in the recruitment and candidate evaluation process. These tools are used exclusively to support human decision-making by helping to review and assess candidate qualifications and materials. AI is never used to automatically reject, disqualify, or make final hiring decisions about candidates. All AI-assisted evaluations are reviewed by experienced recruitment professionals, and all hiring decisions are made by qualified human recruiters. Our use of AI is designed to enhance fairness, consistency, and efficiency while maintaining our commitment to equal employment opportunity and non-discrimination principles.Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

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Administrative Assistant - Multi Market Gresham Smith

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