UNKNOWN

ADAPTED_NOW

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

<h2>Position Overview</h2><p>A growing organization is seeking an experienced 401(k) Plan Specialist to lead the organization, setup, and stabilization of its retirement plan operations. This is a project-based engagement focused on reviewing current plan structure, ensuring regulatory compliance, optimizing processes, and preparing the plan for long-term internal ownership.</p><p>This individual will serve as the subject matter expert for all retirement plan matters during the engagement and will collaborate closely with payroll and finance leadership to ensure a smooth transition at project completion.</p><p>This opportunity can be fully remote or hybrid for candidates located near Long Island, NY.</p><hr/><h2>Key Responsibilities</h2><ul><li><p>Lead administration and operational oversight of the company’s 401(k) and related qualified retirement plans</p></li><li><p>Evaluate current plan structure, documentation, and vendor relationships to ensure compliance and operational efficiency</p></li><li><p>Coordinate with recordkeepers, trustees, investment providers, and third-party administrators</p></li><li><p>Perform and/or oversee nondiscrimination testing (ADP/ACP, coverage, top-heavy, etc.)</p></li><li><p>Reconcile payroll contributions, employer match calculations, and funding timelines</p></li><li><p>Identify and correct compliance gaps in accordance with ERISA and IRS regulations</p></li><li><p>Support preparation and review of required annual filings (e.g., Form 5500 and supporting schedules)</p></li><li><p>Assist with plan amendments, vendor transitions, or structural changes as needed</p></li><li><p>Establish clear documentation and internal controls to support long-term plan administration</p></li><li><p>Provide guidance to internal stakeholders on plan design, compliance requirements, and best practices</p></li></ul><hr/><h2>Qualifications</h2><ul><li><p>3+ years of direct experience administering qualified retirement plans (401(k))</p></li><li><p>Strong working knowledge of ERISA, IRS, and Department of Labor regulations</p></li><li><p>Experience partnering with TPAs, payroll teams, and external vendors</p></li><li><p>Hands-on experience with plan testing, contribution reconciliation, and compliance review</p></li><li><p>High attention to detail and strong analytical capability</p></li><li><p>Excellent communication skills and ability to explain plan concepts clearly</p></li></ul><hr/><h2>Preferred</h2><ul><li><p>Professional certifications such as QKA, QPA, CPFA, or similar</p></li><li><p>Experience working with multiple plans or mid-to-large plan sponsors</p></li><li><p>Background in payroll, benefits, or HR operations</p></li></ul><hr/><h2> </h2><div><p>Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.</p></div><div><h3>EEO Notice </h3><p>Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.</p><p>Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact <p>HR@vaco.com</p> .</p><p>Vaco by Highspring also wants all applicants to know their rights that <a href="https://www.eeoc.gov/poster" rel="noopener nofollow noreferrer" target="_blank">workplace discrimination is illegal</a>. </p><p>By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.</p></div><div><h3>Privacy Notice</h3><p>Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. </p><ul><li>California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees <a href="https://www.vaco.com/privacy/#ccpa" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Virginia residents may access our state specific policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Residents of all other states may access our policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>. </li><li>Canadian residents may access our policies in English <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a> and in French <a href="https://www.vaco.com/privacy-policy-fr/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Residents of countries governed by GDPR may access our policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li></ul></div><div><h3>Pay Transparency Notice</h3><p> Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:</p><ul><li>the individual’s skill sets, experience and training;</li><li>licensure and certification requirements;</li><li>office location and other geographic considerations;</li><li>other business and organizational needs.</li></ul><p>With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.</p></div>

Vaco provides expert consulting, permanent placement, executive search and strategic stafﬁng for companies around the world, in the areas of accounting, ﬁnance, technology, healthcare, operations, administration and more. As a premier talent solutions ﬁrm, Vaco connects people to their dream jobs and helps leading companies ﬁnd talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 ofﬁces across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.

Vaco LLC

401k Specialist (Remote/Hybrid)

Analysis Skills

Best Practices

Chartered Institute of Public Finance and Accountancy (CIPFA)

Communication Skills

Detail Oriented

Documentation

Documentation Plan

ERISA (Employee Retirement Income Security Act of 1974)

English Language

Finance

Hair Styling

Leadership

Maintain Compliance

Operations Management

Operations Planning

People Management

Process Improvement

Reconciliation

Regulations

Regulatory Compliance

Retirement Plan

State Laws and Regulations

Vendor/Supplier Planning

Vendor/Supplier Relations

Vaco, LLC

FEED

OTHER

Compensation: $131,000 - $200,000 per annum + benefits Skills: Certinia, Salesforce platform experience, enterprise finance/ERP knowledge, Billing/Revenue Recognition familiarity, month?end close exposure, and strong techno?functional skillsMust Have. This role encompasses solution architecture, technical support, application administration, stakeholder engagement, and team leadership, bridging business, finance, and technology to optimize our cloud-based service operations.

<p><b>Role::Senior Finance Solutions Specialist</b></p><p><b>Location:: <u>Target Job locations (Hybrid 3 days a week in office, 2 days remote):</u></b></p><ul><li>New York City, NY</li><li>Boston, MA</li><li>Chicago, IL</li><li>Louisville, KY</li><li>Phoenix, AZ</li><li>Urbandale, IA</li><li>We are also open to someone sitting in London, UK</li></ul><div><b></b><div><b>Compensation: $131,000 - $200,000 per annum + benefits </b></div><div></div><div><b>Skills: </b>Certinia, Salesforce platform experience, enterprise finance/ERP knowledge, Billing/Revenue Recognition familiarity, month?end close exposure, and strong techno?functional skills</div></div><div><p><b>Must Have</b></p><p>Degree in Computer Science or a related field.</p><p>Proven expertise in accounting processes including Time Entry, Revenue Recognition, WIP, and backlog reporting.</p><p>Full professional proficiency in written and spoken English.</p><p>Experience partnering with business stakeholders and delivering technical solutions in Agile (Scrum/SAFe) environments.</p><p>Familiarity with project management and delivery tools such as ServiceNow, Jira, or Azure DevOps.</p><p/><p><b>Nice to Have</b></p><p>3-4 years of experience with Certinia PSA (Strongly Desired) or Accounting (ERP) solutions.</p></div><p><b><u>Job Description:</u></b></p><p>We are seeking a Senior Finance Solutions Specialist with hands?on experience with an Enterprise Financial Management/ERP system. The ideal candidate will have experience across multiple implementations and the ability to collaborate effectively with business and technical teams to deliver scalable, efficient solutions. As the techno-functional lead, you will drive the evolution, integration, and management of Certinia ERP and PSA within Oliver Wyman. This role encompasses solution architecture, technical support, application administration, stakeholder engagement, and team leadership, bridging business, finance, and technology to optimize our cloud-based service operations.</p><p><b>We will count on you to:</b></p><ul><li>Collaborate with business, finance, and technical teams to assess requirements, estimate complexity, and translate business needs into clear user stories and acceptance criteria.</li><li>Design end-to-end solutions using Certinia capabilities, leading fit-gap analysis and advising on functionality, costs, and risks.</li><li>Define and oversee custom architectures including API and data integrations, guiding development and troubleshooting to ensure high-quality delivery.</li><li>Serve as the subject-matter expert on Certinia applications for Finance, monitoring performance, troubleshooting, and implementing system enhancements.</li><li>Act as liaison between stakeholders, driving continuous improvement, spearheading UAT and change management, and fostering adoption through training and documentation.</li><li>Provide advanced technical support and maintain comprehensive documentation while ensuring compliance with IT controls and security policies.</li></ul><p><b>What you need to have:</b></p><ul><li>Degree in Computer Science or a related field.</li><li>3-4 years of experience with Certinia PSA or Accounting (ERP) solutions.</li><li>Proven expertise in accounting processes including Time Entry, Revenue Recognition, WIP, and backlog reporting.</li><li>Full professional proficiency in written and spoken English.</li><li>Experience partnering with business stakeholders and delivering technical solutions in Agile (Scrum/SAFe) environments.</li><li>Familiarity with project management and delivery tools such as ServiceNow, Jira, or Azure DevOps.</li></ul><p><b>What makes you stand out:</b></p><ul><li>Deep knowledge of Certinia ERP/PSA modules including project accounting, resource management, financials, time/expense, billing, multi-currency, and project economics.</li><li>Strong analytical, diagnostic, and troubleshooting skills with high attention to detail and organization.</li><li>Ability to communicate complex technical concepts clearly to non-technical stakeholders.</li><li>Collaborative team player with experience coaching or mentoring admin or analyst teams and working with external partners/vendors.</li><li>Proactive, self-motivated, accountable, and able to manage multiple priorities effectively.</li><li>Neutral, solution-oriented technical mindset focused on business outcomes rather than vendor or platform preferences.</li></ul>

Talent Movers

Senior Finance Solutions Specialist :: (Hybrid – 3 days a week in office, 2 days remote):

Acceptance Testing

Accounting

Accounting Close

Accounting Policies

Administrative Skills

Agile Programming Methodologies

Application Programming Interface (API)

Atlassian JIRA

Billing

Change Management

Cloud Computing

Coaching

Computer Science

Computer Security

Continuous Improvement

DevOps

ERP (Enterprise Resource Planning)

Economics

Finance Software

Financial Management

Gap Analysis

Identify Issues

Mentoring

Microsoft Windows Azure

Multitasking

Performance Analysis

Project Management Software

Requirements Management

Resource Management

Revenue Recognition

Salesforce.com

Scrum Project Management and Software Development

ServiceNow

Software Administration

Team Lead/Manager

Team Player

Technical Delivery

Technical Support

Ceipal

The ideal candidate will have experience running at least 1 program in the B2B conferences/events space and has an excellent understanding of what is required to run a successful event. Create detailed programs with multiple sessions, key-note speakers and curated content.

<p><strong>Junior Event Producer </strong></p><p>RTM Business Group</p><p>Hybrid in NY, NJ, CT or Remote in CA, FL, TX, PA, GA, OH, IN, SC</p><p>Full-time</p><p>51-200 employees · Market Research</p><p>Originally posted December 2025; this is a 100% hybrid or remote, full-time role </p><p><strong>Who We Are:</strong></p><p>RTM Business Group is a professional development conferences and events company working in EdTech, Healthcare, Government, Medical and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite. </p><p>RTM is focused on maintaining an inclusive & collaborative culture. Our leadership team is composed of members who started and grew within the company, and we are excited to continue that growth into 2025 and beyond.</p><p><strong>About the Role:</strong></p><p>RTM is looking for a Junior Event Producer exclusively focused on our K-12 programs. The ideal candidate will have experience running at least 1 program in the B2B conferences/events space and has an excellent understanding of what is required to run a successful event. They will report into a Production Manager and collaborate with other Producers on the team to create a seamless event experience.</p><p>This role is Hybrid/Remote in NY, NJ and CT with 2 days a week in the office or remote in CA, FL, TX, PA, GA, OH and IN.</p><p><strong>Responsibilities:</strong></p><ul><li>Research and create compelling content for conferences with industry experts and internal teams</li><li>Identify and contact delegates for speaking engagements</li><li>Create detailed programs with multiple sessions, key-note speakers and curated content</li><li>Update conference agendas and digital assets</li><li>Maintain all internal databases with updated information for each event</li><li>Negotiate speaker expenses within the budgetary guidelines and ensure accuracy with the operations team</li><li>Ensure smooth on-site execution in regards to speakers, session timings, and any technical/logistical needs</li><li>Collaborate with the operations team around all Event Operating Cadences ensuring seamless preparation for on-site success</li><li>Analyze past events to determine new opportunities</li></ul><p><strong>Skills and Qualifications</strong></p><ul><li>Bachelor's degree</li><li>Background in B2B event production  </li><li>Sales / Prospecting experience to C-level executives</li><li>Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy</li><li>Must be proactive and have the ability to work under pressure</li><li>Balance and prioritize multiple deadlines at once</li><li>Exceptional follow-up and follow-through skills</li><li>Competency with technology and ability to learn new software and applications</li></ul><p><strong>Preferred Qualifications</strong></p><ul><li>Experience with Canva</li></ul><p><strong>The Benefits of Working with RTM Business Group</strong></p><ul><li>15+ PTO Days</li><li>Flexible/Hybrid work model (WFH and Remote opportunities)</li><li>Medical/dental/vision coverage</li><li>We offer a 401k matching plan that will begin after 9 months of continuous full time employment, starting on the first of the month after eligibility</li><li>Pre-tax commuter benefits</li><li>Travel to major cities (all expenses paid)</li><li>Opportunity for lateral and vertical movement within the company, inter/intra departmentally</li></ul><p> </p><p>Salary $50,000 - $55,000 base + bonuses/incentives/uncapped commission</p><p>Year one total compensation expectations: $65,000 - $70,000 </p><p/><p>RTM Business Group, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, disability, or any other federal, state, or local protected class.</p><p/>

RTM Business Group

Junior Event Producer (Hybrid)

Banking Services

Budgeting

Business-to-Business (B2B)

C-Level Management

Catering Services

Conferences

Content Development

Database Administration

Establish Priorities

Follow Through

Fortune 1000 Customers

Government

Healthcare

Negotiation Skills

Organizational Skills

Production Management

Sales Prospecting

Time Management

Willing to Travel

Workable

Our company, situated in Atlanta, Georgia, has successfully completed solar power projects across the eastern United States and continues to expand its footprint with opportunities in over 20 states. SolAmerica Energy is dedicated to revolutionizing the energy landscape by developing, building, owning, and operating distributed generation (DG) solar projects and energy storage solutions.

<p>SolAmerica Energy is dedicated to revolutionizing the energy landscape by developing, building, owning, and operating distributed generation (DG) solar projects and energy storage solutions. Our company, situated in Atlanta, Georgia, has successfully completed solar power projects across the eastern United States and continues to expand its footprint with opportunities in over 20 states.</p><p>We believe in fostering diversity, equity, and inclusion within our workforce, striving to create an environment where all employees feel valued and empowered to contribute to our mission. At SolAmerica, we cultivate a culture of collaboration and mutual respect, ensuring that every team member can reach their highest potential.</p><p>To learn more about our projects and initiatives, please visit <a class="external" href="http://www.solamericaenergy.com" rel="nofollow noreferrer noopener" target="_blank">www.solamericaenergy.com</a>.</p><p><strong>Requirements</strong></p><p>We are seeking a detail-oriented and seasoned Controller to oversee the financial operations of our renewable solar energy firm. The preferred candidate will be responsible for managing accounting activities, financial reporting, and internal controls, while ensuring accurate reporting and compliance with regulations and industry standards. The Controller will have the authority to assess and enhance departmental practices, promoting ongoing improvement and growth to support the company in achieving its short-term and long-term goals.</p><h3><strong>Financial Reporting & Accounting</strong></h3><ul><li>Oversee all day-to-day accounting operations including accounts payable, accounts receivable, general ledger, and payroll.</li><li>Manage month-end closing to ensure reliable monthly reporting process.</li><li>Prepare timely and accurate monthly, quarterly, and annual financial statements in accordance with GAAP.</li><li>Coordinate and manage external audits, tax filings, and regulatory reporting.</li></ul><h3><strong> Compliance & Controls</strong></h3><ul><li>Ensure compliance with federal, state, and local financial laws, regulations, and industry standards.</li><li>Develop and enforce internal controls to safeguard company assets and ensure financial accuracy.</li><li>Maintain and improve accounting systems, processes, and policies</li></ul><h3><strong>Project & Cost Accounting (Industry-Specific)</strong></h3><ul><li>Manage tracking of capital expenditures and project costs related to solar installations and infrastructure.</li><li>Work with accounting team to ensure accurate project costing and revenue recognition through close coordination with engineering, procurement, and construction teams.</li><li>Manage grant funding, tax incentives (e.g., ITC), and renewable energy credits (RECs) accounting.</li></ul><h3> <strong>Team Leadership & Development</strong></h3><ul><li>Manage and develop the accounting team, providing mentorship and training.</li><li>Foster a culture of continuous improvement and financial discipline across the organization.</li></ul><p> </p><h3>EDUCATION & KNOWLEDGE</h3><ul><li>Bachelor’s degree in accounting </li><li>5 years management experience - team of 3+</li><li>8-10 years’ experience in accounting</li></ul><p> </p><h3>KEY SKILLS & COMPETENCIES</h3><ul><li>Self-motivated and Self-directed</li><li>Ability to manage multiple projects under various deadlines. </li><li>Computer skills: MS office – <em>advanced</em> Excel skills </li><li>Knowledge and/or experience with utilizing ERP systems (Sage/Concur) </li><li>Experience with multi-location, multi-entity, and/or multi-state operation. </li><li>Ability to thrive in a fast-paced environment. </li><li>Organized & detail oriented; able to keep sight of multiple deadlines & responsibilities. </li><li>Proven experience in leading finance teams, fostering collaboration, and professional development.</li><li>Strong communication and interpersonal skills for engagement with diverse stakeholders.</li><li>Ability to work effectively in remote and hybrid settings, demonstrating adaptability and self-motivation.</li><li>Minimum 3 years of experience in Distributed Generation and in management role overseeing a Corporate Accounting team.</li><li>8-10 years of relevant experience, with preference for renewable energy or construction accounting.</li></ul><p><strong>Benefits</strong></p><h3>Compensation and Benefits</h3><p>At SolAmerica Energy, we provide a compelling salary along with a comprehensive benefits package that includes equity-based compensation and opportunities for performance bonuses. </p><p>Our total rewards philosophy is structured to empower our employees to excel both professionally and personally, fostering a culture that values work/life balance as we strive toward our shared business objectives. </p><p>In addition, we offer a monthly stipend for communication expenses, and all our health insurance benefits activate on Day 1. Now is an exciting time to become a part of SolAmerica Energy!</p><p/><h3>Third Party Agencies & Candidate Submissions</h3><p>SolAmerica Energy only considers candidates while the job listing is active, ensuring an efficient recruitment process. We do not accept unsolicited applications from third-party agencies, as we prefer to manage our hiring internally. We are not obligated to compensate third parties for candidates introduced outside our official channels. Thank you for your understanding.</p>

Hybrid Administration Jobs in Westbury, NY

Resume Resources

Get noticed by top employers!

Hybrid Administration Jobs in Westbury, NY

401k Specialist (Remote/Hybrid) Vaco LLC

Senior Finance Solutions Specialist :: (Hybrid – 3 days a week in office, 2 days remote): Talent Movers

Junior Event Producer (Hybrid) RTM Business Group

Controller (Remote or Hybrid) SolAmerica Energy

Resume Resources