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Whether bringing prior estate planning experience or looking to grow into the practice area, this role is well suited for someone eager to learn, contribute, and be part of a team that values collaboration, professionalism, and care in the work they do. Norton Pelt, PLC is a growing law firm in Fredericksburg, Virginia, known for thoughtful client service and a strong, team-oriented culture.

Estate Planning Legal Assistant Norton Pelt, PLC | Fredericksburg, VA | Full-Time | In-OfficeJoin a close-knit team where your work directly supports families and helps guide clients through some of life’s most important decisions.About the Firm Norton Pelt, PLC is a growing law firm in Fredericksburg, Virginia, known for thoughtful client service and a strong, team-oriented culture. With a team of 12, we work closely together, support one another, and take pride in delivering a level of care and attention that clients simply cannot find elsewhere … at any price.Our environment is collegial and supportive, with a genuine commitment to helping both our clients and our team members succeed. We believe in continuous learning and encourage growth not only within the firm, but also in our team members’ personal and professional lives. At Norton Pelt, we are building more than a workplace—we are building long-term careers and meaningful relationships.About You A professional who enjoys working directly with people and takes pride in guiding clients through meaningful and often personal decisions. Strong organization and attention to detail are paired with the ability to manage a structured process while maintaining clear, reassuring communication.You are comfortable learning new systems and processes, with a willingness to take ownership of responsibilities and follow matters through to completion. Whether bringing prior estate planning experience or looking to grow into the practice area, this role is well suited for someone eager to learn, contribute, and be part of a team that values collaboration, professionalism, and care in the work they do.Key Responsibilities<ul><li>Conduct intake calls and help pre-qualify estate planning leads</li><li>Guide clients through document collection and next steps</li><li>Create and manage client files in Clio and Lawmatics</li><li>Draft estate planning documents under attorney supervision</li><li>Coordinate with internal and remote drafting support when needed</li><li>Prepare clients and materials for signing meetings</li><li>Assist with post-signing follow-up and file completion</li><li>Serve as a consistent point of contact for clients throughout their matter</li></ul>RequirementsWhat We’re Looking For<ul><li>Strong attention to detail and ability to manage structured processes</li><li>Clear, confident, and professional communication with clients</li><li>Ability to manage multiple matters at different stages</li><li>Comfortable learning and working within systems such as Clio and Lawmatics</li><li>A collaborative, reliable team member who follows through</li></ul>Education and experience can vary. A college degree or paralegal certificate is preferred but not required. Candidates with legal experience, client-facing experience, or strong professional maturity are encouraged to apply.Benefits<ul><li>Compensation for this role is based on experience, skill level, and overall fit.</li><li>Entry-level candidates with strong alignment in values and aptitude: $35,000</li><li>Candidates with foundational experience: $37,000 – $40,000</li><li>Experienced candidates or those with Lawmatics or WealthCounsel experience: up to $45,000</li></ul>We offer a highly competitive benefits package for the Fredericksburg market, designed to support both your professional growth and overall well-being.<ul><li>Opportunity for bonus or performance-based incentives</li><li>Health insurance with significant employer contribution (approximately 90% of employee overage)</li><li>Dental and vision coverage</li><li>401(k) with employer contribution (approximately 4%)</li><li>Generous paid time off, including firm holidays and additional discretionary time off around the Christmas holiday</li><li>Additional benefits and details will be discussed during the interview process</li></ul>How to Apply Please submit your resume and a brief cover letter sharing your interest in this role.We truly value the time and thought you put into your application and will reach out to candidates whose experience and approach align with what we are seeking.

Build My Great Team

Estate Planning Legal Assistant

Attorney

Communication Skills

Customer Relations

Customer Support/Service

Detail Oriented

Estate Planning

File Management

Follow Through

Health Insurance

Legal

Process Management

Programmable Logic Controller (PLC)

Quality of Care

Sales Management

Team Player

Workable

The ideal candidate will provide essential administrative and case support to our legal staff and contribute to the efficient operation of the legal department. We partner with financial institutions and other creditors to resolve consumer and commercial debt through professional, compliant, and results-driven legal processes.

HOUR

Benefits: <ul><li>401(k)</li><li>401(k) matching</li><li>Bonus based on performance</li><li>Dental insurance</li><li>Health insurance</li><li>Opportunity for advancement</li><li>Paid time off</li><li>Profit sharing</li><li>Vision insurance</li></ul> About HarrisLoftus, PLLC HarrisLoftus, PLLC is a fast-growing law firm representing national clients across multiple states. We partner with financial institutions and other creditors to resolve consumer and commercial debt through professional, compliant, and results-driven legal processes. Role Overview We are seeking a dedicated Legal Assistant to join our team. The ideal candidate will provide essential administrative and case support to our legal staff and contribute to the efficient operation of the legal department. Key Responsibilities <ul><li>Conduct legal research and draft legal documents under attorney supervision </li><li>Assist in case preparation across practice areas  </li><li>Manage and organize case files and legal documentation using document management systems </li><li>Perform administrative tasks including scheduling appointments, answering phone calls, and maintaining filing systems </li><li>Conduct client intake by interviewing clients and gathering relevant case information </li><li>Support attorneys with case tracking and project management tasks as needed </li><li>Communicate with clients and witnesses </li><li>Prepare case-specific documents, including memoranda and briefs </li><li>Ensure that case-related documents are well organized and available for review </li><li>Attend court sessions and record important information </li><li>Maintain and update case documentation </li><li>Provide general administrative support to the legal team </li></ul>Required Qualifications <ul><li>High school diploma or equivalent </li><li>Working knowledge of legal terminology, procedures, and documentation </li><li>Proficiency in legal research and document preparation </li><li>Familiarity with document management systems </li><li>Strong organizational and time-management skills </li><li>Ability to work effectively in a fast-paced environment </li><li>High attention to detail and accuracy </li><li>Strong verbal and written communication skills </li><li>Proficiency in Microsoft Office and case management software </li><li>Ability to multitask and manage competing priorities </li></ul>Preferred Qualifications <ul><li>Previous experience as a Legal Assistant or in a similar role </li><li>Legal Assistant certification or diploma </li><li>Familiarity with court procedures and systems </li><li>Bilingual in English and Spanish </li></ul>What We Offer <ul><li>Competitive pay starting at $20 per hour, with performance-based bonuses </li><li>401(k) with employer match </li><li>Medical, dental, and vision insurance </li><li>Paid time off </li><li>Profit-sharing opportunities </li><li>Clear paths for advancement within a growing firm </li></ul>

Harris Loftus PLLC

Legal Assistant

Administrative Skills

Calendar Management

Case Management

Dental Insurance

Document Management

Documentation

English Language

Legal Documents

Legal Research

Legal Support Skills

Microsoft Office

Multilingual

Multitasking

Organizational Skills

Presentation/Verbal Skills

Project Tracking

Project/Program Management

Research Skills

Spanish Language

Systems Maintenance

Telephone Skills

Time Management

Vision Plan

Writing Skills

This role will play a key part in managing contracts, supporting litigation, ensuring regulatory compliance, and maintaining corporate records across various subsidiaries. Maintain corporate records for multiple subsidiaries, including formation documents, annual filings, and organizational charts.

We are seeking a detail-oriented and proactive Paralegal to support our team across a multi-entity corporate structure. This role will play a key part in managing contracts, supporting litigation, ensuring regulatory compliance, and maintaining corporate records across various subsidiaries. The ideal candidate thrives in a fast-paced environment, can manage competing priorities, and has experience in construction or corporate law.Key Responsibilities<ul><li>Draft, review, and revise construction-related agreements, including subcontracts, NDAs, vendor agreements, and service contracts</li><li>Track contract lifecycle, including execution, renewals, and compliance requirements</li><li>Coordinate with internal stakeholders to ensure timely contract approvals</li><li>Maintain corporate records for multiple subsidiaries, including formation documents, annual filings, and organizational charts</li><li>Assist with entity formation, dissolution, and qualification in various jurisdictions</li><li>Ensure compliance with state and federal corporate requirements</li><li>Assist with construction disputes, claims, and litigation matters</li><li>Manage document collection, organization, and production for legal proceedings</li><li>Coordinate with outside counsel and internal teams on case updates and deadlines</li><li>Support compliance initiatives, including licensing, permits, and regulatory filings</li><li>Monitor and track insurance certificates, bonds, and risk-related documentation</li><li>Help implement and maintain internal policies and procedures</li><li>Conduct legal research and prepare summaries or reports</li><li>Maintain legal databases and document management systems</li><li>Support general counsel and legal team with day-to-day legal operations </li></ul>Qualifications -To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>Associate’s or Bachelor’s degree; Paralegal certification preferred</li><li>3+ years of paralegal experience, preferably in construction, corporate, or real estate law</li><li>Experience supporting multi-entity or multi-state organizations strongly preferred</li><li>Strong understanding of contract law and legal documentation</li><li>Proficiency in Microsoft Office and legal management systems</li><li>Excellent organizational skills and attention to detail</li><li>Strong communication and ability to collaborate across departments</li><li>Experience in commercial construction or related industries</li><li>Familiarity with lien laws, contract compliance, and project documentation</li><li>Exposure to insurance, bonding, and risk mitigation processes</li></ul>Physical Requirements: (Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly)<ul><li>Remaining in a stationary position, often standing or sitting for prolonged periods: Occasionally</li><li>Moving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly</li><li>Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely</li><li>Adjusting, moving and lifting objects in all directions: Rarely</li><li>Talking and hearing to communicate with others: Constantly</li><li>Seeing to perform job duties at close range, such as monitors or screens: Constantly</li><li>Seeing to perform job duties at a distance, such as driving or operating equipment: Occasionally</li><li>Repeating motions that may include the wrists, hands and/or fingers: Constantly</li><li>Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Rarely</li><li>Operating machinery and/or power tools: Rarely</li><li>Operating motor vehicles or heavy equipment: Occasionally</li><li>The ability to travel regionally or nationally: Occasionally</li></ul>Physical Demands:<ul><li>Sedentary work that primarily involves sitting/standing: Constantly</li><li>Light work that includes moving objects up to 20 pounds: Occasionally</li><li>Medium work that includes moving objects up to 50 pounds: Occasionally</li><li>Heavy work that includes moving objects up to 100 pounds or more: Rarely</li></ul>Working Conditions:<ul><li>Low temperatures: Rarely</li><li>High temperatures: Occasionally</li><li>Outdoor elements such as precipitation and wind: Occasionally</li><li>Noisy environments: Occasionally</li><li>Hazardous conditions: Rarely</li><li>Shift work, to include overnight work: Never</li><li>Frequent overtime, including weekends: Never</li><li>Office environment: Constantly</li></ul>Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.

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Estate Planning Legal Assistant Build My Great Team

Legal Assistant Harris Loftus PLLC

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