Retail & Sales Administrative Associate K2 StaffingRetail & Sales Administrative AssociateDel Mar, CALIFORNIAThe successful candidate will work on-site at the boutique, providing friendly customer service and selling clothing and accessories while also answering corporate phone calls and supporting the development of potential business accounts. This unique role combines customer service and retail sales with phone support, data entry, prospect research, and corporate account outreach.
NewAdministrative Assistant Pacific Health GroupAdministrative AssistantClairemont, San Diego, CARemote$23–$25 / hourOverview• The Administrative Assistant is responsible for supporting the daily administrative operations of the Pacific Health Group office and serving as a professional first point of contact for employees, visitors, vendors, and other individuals interacting with the organization.• Organizational Excellence & InitiativeThe Administrative Assistant/Receptionist is expected to take ownership of the day-to-day administrative environment rather than waiting to be instructed on every routine task.
Lead Administrative Coordinator Del Mar Family DentistryLead Administrative CoordinatorSolana Beach, California$750–$2,000Checks out patients as they leave practice (collects OTC monies due for today, makes a financial agreement for any next appointment, appoints the patient for next treatment visit or recare, verifies accuracy of providers and batches insurance with all proper supporting documents, submits insurance). The ideal candidate is comfortable reactivating unscheduled treatment, enjoys helping patients move forward with their care, and is passionate about maintaining a productive and efficient schedule for the doctor.
Asst 2, Administrative TechDigitalAsst 2, AdministrativeSan Diego, CADuties include, but not limited to, coordinating and facilitating vendor visits for maintenance activities, managing spreadsheets pertaining to department metrics, monitoring and converting work requests to work orders in CMMS, and assisting technicians with asset movements within the asset management database. Responsible for updating asset management database with appropriate vendor report documents for capturing all completed activities as they pertain to the performance of new equipment installation/qualification, calibration, preventive maintenance, and repairs.
NewAdministrative Assistant James SenseAdministrative AssistantCarlsbad, California$19–$21 / hourUltimate Staffing is actively seeking a detail-oriented Administrative Assistant to join their client's team in Carlsbad. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
NewHR Payroll Administrative Assistant - Sunroad Auto Shared Services Sunroad AutomotiveHR Payroll Administrative Assistant - Sunroad Auto Shared ServicesSan Diego, CAEnters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information. The Human Resources - Payroll Admin Assistant will assist and provide support for bi-weekly payroll, new hire onboarding and maintain employee time records.
NewAdministrative Assistant Manpower SD Professional GroupAdministrative AssistantSan Diego, CAOffice Organization/Decorum: ·Handles coordination of special events, holiday planning and other projects as requested; ·Coordinates office organization and housekeeping functions with office staff. ·Prepare correspondence to tenants as needed including partial payment letters, lease renewals, rent increases, late payment letters.
Online Administrative Assistant (Remote) Workoo TechnologiesOnline Administrative Assistant (Remote)San Diego, CaliforniaRemotePerform various administrative functions including data entry, filing, arranging travel, scheduling, answering phones, distributing mail, and maintaining databases and organize electronic and hard copy filing and tracking systems. The Administrative Assistant handles clerical tasks, assists the Division Director as needed in implementing systems and executing procedures, and generally provides for an efficient operation of the office.
Administrative Assistant III (Data Focused) Family Health Centers of San Diego, Inc.Administrative Assistant III (Data Focused)San Diego, CA$22–$28 / hourFamily Health Centers of San Diego (FHCSD) is looking for an Administrative Assistant III to work under the supervision of the Evaluation Manger, and will be responsible for data entry into CMIS/EHR and other Databases (as assigned); will assist in identifying and correcting data entry errors, for completing weekly and monthly quality assurance checks on entered data, and for assisting with quality assurance process; also supports Evaluation team with gathering/researching information when data team receives requests for data clarification from grant funder; assist in holding project timelines; supporting management with various project tasks; also supports other departmental functions as determined by Evaluation Team and Director. Services include, but are not limited to adult care, chronic disease management, pediatrics, comprehensive women's care including obstetrics, dental, vision, case management, physical rehabilitation, speech therapy for children, vaccinations, infectious diseases, behavioral health, substance use counseling and a host of specialty services including cardiology, podiatry, endocrinology, dermatology, among others.
Administrative Assistant (San Diego) ECG Management ConsultantsAdministrative Assistant (San Diego)San Diego, California$33.65–$38.46 / hourFull timeWe provide a broad range of strategic, financial, operational, and technology-enabled consulting services to the full continuum of care, including hospitals, health systems, medical groups, academic medical centers, children’s hospitals, cancer centers, ambulatory surgery centers, investors, and payers/health plans. ECG’s administrative assistants work as a dynamic team in our Administrative Services Center, providing a range of administrative services to senior managers, associate principals, and corporate operations leaders.
Administrative Assistant Top Seller - La Jolla University Town Center Nordstrom Inc.Administrative Assistant Top Seller - La Jolla University Town CenterSan Diego, CA$19–$29.75 / hourFor Los Angeles or San Francisco applicants: Nordstrom is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Physical Requirements: Continuous movement for 6-8 hours per shift, which includes frequent bending, twisting, squatting, flexing and reaching in order to handle merchandise and assist customers.
Virtual Administrative Assistant Military, Veterans and Diverse Job SeekersVirtual Administrative AssistantSan Diego, CaliforniaRemoteTracking inbound referrals and promptly following up with potential clients to provide necessary information. - Creating and updating waiting lists to manage client demand and optimize appointment scheduling.
Shipping Logistics/Administrative Coordinator Ultimate Staffing ServicesShipping Logistics/Administrative CoordinatorSan Diego, California$23–$25 / hourOrder Management | Shipping & Logistics | Customer Service | Accounts Receivable/Payable | CRM/ERP Systems | Attention to Detail | Time Management | Cross-functional Coordination. Coordinate same-day shipping, ensuring orders are released and ready before carrier pickup deadlines (FedEx/DHL).
Administrative Clerk Ultimate Staffing ServicesAdministrative ClerkSan Diego, California$22–$24 / hourThe Administrative Clerk provides essential administrative and clerical support to ensure accurate donor correspondence, maintain charity records, and assist with the reporting and filing processes. This role requires strong organizational skills, attention to detail, and proficiency in MS Office.
NewBranch Administrative Assistant Roth Staffing CompaniesBranch Administrative AssistantSan Diego, California$25–$28 / hourProvide a high level of clerical assistance to Processors as needed, this may include completing special projects, compiling basic reports, ordering insurance, condo certificates, 4506s, FHA Case Numbers, LDP/GSAs, CAIVRs, any Bond Program items, subordination agreements, verifications, appraisals, title and escrow documents, etc. The role is primarily responsible, under intermittent to low supervision, for performing full administrative duties in support of the branch office by providing customer service, conducting research, preparing reports, handling information requests, ordering supplies and performing clerical functions such as preparing correspondence, copying, filing, faxing, and scheduling meetings.
Administrative Assistant (Onsite at Coronado, CA Branch) CMG FinancialAdministrative Assistant (Onsite at Coronado, CA Branch)Coronado, CaliforniaESSENTIAL DUTIES and RESPONSIBILITIES, includes the following responsibilities, but not limited to: Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy. Your primary responsibility is to assist the Branch Manager in performing administrative tasks, ensuring efficient workflow, and maintaining a positive work environment.
NewAccounting Administrative Assistant LEAD StaffingAccounting Administrative AssistantNational City, CAJob Description Job Title: Accounting Admin 1 (Payroll Support) Industry: Maritime / Marine Defense Staffing Location: San Diego, CA Position Type: Full-Time / On-Site Position Summary Lead Marine is seeking a dedicated and detail-oriented Accounting Admin 1 on behalf of our client, a prominent shipyard contractor in San Diego. In this position, you will perform critical administrative tasks necessary to process weekly payroll accurately and on time, while delivering high-touch customer service to field personnel and internal leadership.
Chiropractic Administrative Assistant Merlo Chiropractic IncChiropractic Administrative AssistantSan Diego, CAAs a Care Advocate(CA) your day-to-day responsibilities will include managing appointments, assisting with patient check-ins, paperwork, and providing support to the chiropractic team & patients. In this role, you will be the welcoming face of our practice, ensuring a smooth and pleasant experience for our wonderful patients.
NewAdministrative Assistant Preston Estate PlanningAdministrative AssistantSan Diego, CAnCompany Description As one of California’s leading estate planning law firms, Preston Estate Planning has built a reputation for effective legal counseling, and expert estate planning strategies which are incorporated into a comprehensive Life Plan program. As one of California’s leading estate planning law firms, Preston Estate Planning has built a reputation for effective legal counseling, and expert estate planning strategies which are incorporated into a comprehensive Life Plan program.
NewReligious Education Administrative Assistant Diocese of San DiegoReligious Education Administrative AssistantEncinitas, CA$18–$20 / hourAssist with registration for all Religious Education programs, including collection of registration information and fees, program placement of students, filing and data input into Excel, collection of prior sacrament certificates/birth certificate copies, dissemination of pertinent information to catechists (allergies, medical issues, custody issues, special needs, etc.). As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.