Executive Assistant - Japanese/English SuperbTech, IncExecutive Assistant - Japanese/EnglishSanta Cruz, California$25–$35They will be comfortable interacting with senior executives and international stakeholders, possess a strong understanding of Japanese and U.S. business etiquette, and bring the composure and attention to detail necessary to succeed in a highly visible role. Position Overview We are seeking an experienced bilingual Executive Assistant fluent in Japanese and English to provide high-level administrative and operational support to senior leadership within a global, technology-driven organization.
Surgery Center Administrator Veracity Software IncSurgery Center AdministratorSan Ramon, CAFull Name: Highest Degree (Associate/Bachelor/Master) – University & Completion Year: Total Years of Healthcare Leadership Experience: Total Years of Ambulatory Surgery Center (ASC) Leadership Experience: Total Years of Hospital Surgical Services Leadership Experience: Have you served as an Administrator, Executive Director, COO, Director of Operations, or equivalent healthcare leadership role? (Orthopedics, GI, Ophthalmology, Pain Management, ENT, Multi-Specialty, etc.): Motivation / Reason for Relocation (if not local): Motivation / Reason for Interest in this Position: Contact Number: Email ID: LinkedIn Profile URL: Full Address (Street, City, State, Zip Code): Notice Period (in weeks): Current Work Authorization Status: Expected Salary: Are you able to relocate on your own expenses and work onsite in San Ramon, California?
Office Administrator Ballard Spahr LLPOffice AdministratorSan Francisco, CaliforniaReporting to the Senior Director of Workplace Operations, you will manage the full life cycle of the direct support team, ensuring that each member has the skills needed to successfully support the attorneys and clients on their team, provide each team member with opportunities to learn and develop and progress in their careers, and promote the team concept to ensure well-trained coverage is always available. You will collaborate with a talented management team - including Administrators from other offices and chiefs from various administrative departments - and engage daily with lawyers and professionals in a stimulating, rewarding environment.
Contract Administrator Institute on AgingContract AdministratorSan Francisco, CA$31–$33 / hourRather than focusing on archaic outdated design, we strive to consistently question the "status-quo" and create new and more innovative ways to help aging adults and adults with disabilities maintain their quality of life. This role is primarily administrative and is responsible for uploading documents, managing contract files, tracking key dates, and responding to internal requests for contract documentation.
Project Administrator EsselProject AdministratorLos Gatos, CAThe Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively.
NewProject Administrator UNAVAILABLEProject AdministratorSan Francisco, CASuffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines.
IT Administrator (Japanese Bilingual) ProsumIT Administrator (Japanese Bilingual)Santa Clara, CA$100,000–$120,000 / yearThe IT Administrator facilitates the development and implementation of improvements to the company's IT systems; researches and implements IT policies and procedures to improve the effectiveness and efficiency of workflow and reporting; and interprets and applies laws, rules, and regulations applicable to the organization. Oversee and facilitate the installation and maintenance of company computer systems, hardware, software, networks, printers, scanners, phones, and security systems.
Office Administrator 034MotorsportOffice AdministratorFremont, CaliforniaThis is an entry-level position ideal for someone with strong attention to detail, excellent communication skills, and a willingness to learn in a fast-paced environment. The Office Administrator will assist with a variety of office, HR, scheduling, and clerical tasks while working closely with multiple departments across the company.
Personnel and Training Administrator (COH) Military, Veterans and Diverse Job SeekersPersonnel and Training Administrator (COH)Hayward, CaliforniaPrepare draft job announcements for Police Department recruitments; assist in establishing examination reviewing and approving exam procedures and administration; set pass points; assist in the development and modification of Police Department related job specifications; may present to Personnel Commission and/or Council. The Administrator level recognizes positions that provide full second-line, direct supervision to employees within a work section and/or assumes substantive and significant programmatic responsibility in a defined area or specialty.
Property Administrator (CRE) Cushman & WakefieldProperty Administrator (CRE)San Francisco, CaliforniaAssist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures Prepare and code invoices for Property Manager’s approval Ensure office is stocked with office supplies and other required items to maintain the office Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software Track and file contracts and insurance certificates; maintain follow-up system for expirations Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders Maintain the property purchase order system Maintain lease and contract files, as well as other files located within the property management office Promote and foster positive relationships with tenants and clients and track service calls as required Assist with monthly and quarterly management reports as well as annual budget preparation Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval KEY COMPETENCIES 1. Multi-tasking IMPORTANT EDUCATION High school diploma/GED equivalent; Bachelor Degree preferred IMPORTANT EXPERIENCE Customer service experience preferred ADDITIONAL ELIGIBILITY QUALIFICATIONS Proficiency in Microsoft Office Suite Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information WORK ENVIRONMENTThis job operates in a professional office environment.
NewProject Administrator Suffolk Construction Company, Inc.Project AdministratorSan Francisco, CaliforniaFull timeSuffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines.
Legal Office Administrator Ignite Human CapitalLegal Office AdministratorPalo Alto, CA$175,000–$235,000 / yearServes as a key partner to the Director of Administration, contributing to one or more strategic functional areas within the department, which may include: Attorney & Business Professional Relationship Management; Process Improvement & Technology (AI); Communications & Leadership Liaison; and Talent Management (Recruiting, Training & Development). Partners with the firm's Real Estate leadership team and Operations on space planning, including refurbishing projects, moves, subleasing, space layout, plan review, construction RFPs, construction management, and external use of office space.
Office Administrator Ignite Human CapitalOffice AdministratorPalo Alto, CA$175,000–$235,000 / yearServes as a key partner to the Director of Administration, contributing to one or more strategic functional areas within the department, which may include: Attorney & Business Professional Relationship Management; Process Improvement & Technology (AI); Communications & Leadership Liaison; and Talent Management (Recruiting, Training & Development). Partners with the firm's Real Estate leadership team and Operations on space planning, including refurbishing projects, moves, subleasing, space layout, plan review, construction RFPs, construction management, and external use of office space.
Preschool Administrator and Enrollment Specialist Action Day SchoolsPreschool Administrator and Enrollment SpecialistSan Jose, CA$52,000–$62,400Directors will provide personalized leadership coaching and comprehensive training in the key responsibilities of our Office Administrator including, but not limited to: building and empowering a team that embodies our core values and company culture, supervising and supporting staff, delivering exceptional customer service to parents and families, ensuring the highest quality of care for the children, managing child enrollment and school tours, overseeing school operations, leading the administrative team, and handling various administrative tasks. Starting with hands-on training under the guidance of an experienced Director at our award winning Infant Center and/or Preschools, our Office Administrator will gain valuable experience by working closely with an experienced leadership team to master the day-to-day operations of running an Action Day Program.
NewHR Generalist & Office Administrator SeyondHR Generalist & Office AdministratorSunnyvale, CA$70,000–$95,000 / yearSeyond is a leading global provider of image-grade LiDAR technology, powering a safer, smarter and more mobile world across the automotive, intelligent transportation, robotics and industrial automation sectors. Founded in Silicon Valley with strategically placed research and manufacturing facilities across the globe, Seyond is crafting LiDAR solutions that elevate autonomous driving and fuel the advancement of smart infrastructure development.
Office Administrator DLA PiperOffice AdministratorSan Francisco, CA$179,132–$237,355 / yearWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Partners with the firm's Real Estate leadership team and Operations on space planning to include refurbishing projects, moves, subleasing, space layout, plan review, construction RFPs and construction management and external use of office space.
Statewide Roofing - Executive Office Administrator Ignite HR Solutions and our ClientsStatewide Roofing - Executive Office AdministratorSan Jose, CA$32–$36With more than 100 years of combined roofing experience, our founders recognized that delivering on this promise required assembling highly skilled, experienced roofers and fostering a culture that takes pride in delivering premium workmanship and top-level customer service. The individual in this position will be responsible for assisting the President of the company with key initiatives and daily activities, ensuring the company's office environment is kept clean and runs efficiently, and helping accounting drive quicker, better A/R & collection efforts.
Office Administrator I Granite ConstructionOffice Administrator ISanta Clara, CaliforniaAssist with various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements. This is an entry level position responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative functions to ensure efficient, cost effective and professional office operations.
Frontline Partner - Sunset Office, Bilingual Cantonese Open Door LegalFrontline Partner - Sunset Office, Bilingual CantoneseSan Francisco, CALoan Repayment Assistance - for staff pursuing 10-year public interest debt forgiveness, we will pay the minimum payment on all qualifying loans so that you don't need to worry about student loan debt (this is a conditional benefit). Manage the information flow coming into the office (phones, email, voicemail, text messages, faxes, physical mail, etc) to ensure everything is properly recorded, scanned, and that the right staff member receives the information in a timely manner.
Communications Administrator (COH) Military, Veterans and Diverse Job SeekersCommunications Administrator (COH)Hayward, CaliforniaServes as liaison between outside organizations and the City and to boards, councils and commissions as directed; prepares and presents staff reports and presentations at various City Council, commission, board, and other governmental meetings; drafts City Council documents; serves on various committees and task forces. Directs, oversees and participates in the development of work plans for the Operations Support Division; assigns work activities, projects and programs; monitors work flow; reviews and evaluates work products, methods and procedures.