30 Results for

Office Administration Jobs in Rochester, NY

Jobs

New!

Webster, NYToday

Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.

Rochester, New York30+ days ago

In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. Obtains appropriate insurance information necessary for timely and successful collection of all accounts; management of facility petty cash accounts and resident accounts; maintenance of census, admission, re-admission and discharge records; supervision of Business Office Clerk (if applicable).

Rochester, NY30+ days ago

$107,000

Office Engineer will enter Contractor payments and process estimates, check inspector calculations for payments and ensure that payments are being made correctly in accordance with specifications, complete job progress meeting minutes and distribute, track project material certifications, and maintain project documents. We are seeking Construction Office Engineer with computer skills and knowledge of construction projects for positions in Rochester and surrounding area, Monroe County, to start immediately.

New!

Rochester, NYToday

$47,695–$58,447 Per Year

Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant Trainee 1.

New!

Brockport, NYToday

$16.51–$19.35 Per Hour

In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. Must have a good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception and researching, compiling and summarizing data for reports.

Rochester, NY15 days ago

Insero Talent Solutions is excited to be recruiting for an Administrative Assistant for a CPA firm that consistently ranks among the Best Places to Work. This role involves assisting with financial document preparation, client interactions, office coordination, and general administrative duties in a professional services environment.

New!

Hilton, NYToday

assignments; Ability to understand, interpret, and carry out complex oral and written directions; Ability to make decisions in an expedient manner; Ability to deal effectively with internal and external communities – excellent interpersonal and human relations skills; Ability to keep accurate records and maintain attention to detail; Excellent judgment in handling confidential material and ability to maintain confidences; Excellent knowledge of and ability to effectively use the Microsoft Office Suite of software (e.g., Word, Access, Excel, PowerPoint, Google Workspace and Shared Drives); Working knowledge of Infinite Campus and AppXtender; Ability to navigate the Internet; Willingness to participate in required and voluntary professional development; Two years in the Greece Central School District; Familiarity with Wincap Financial System. Desired Qualifications: Working level knowledge typing and keyboarding; personal computer usage and techniques relevant software applications; Financial and Administrative policies procedure and practices in a public school district; and the grammar, punctuation and spelling of the English language; Five years performing clerical/secretarial duties including at least two years in a public school district; Attention to detail; ability to deal with people at all organizational levels; and good administrative, typing, interpersonal, organizational, planning and oral and written communication skills; Office environment.

New!

Rochester, NY6 days ago

$25–$27

Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside.

New!

Rochester, NYToday

$18–$24 Per Hour

As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. From early intervention services to employment placement and community supports, we help children and adults with disabilities, caregivers, veterans and seniors reach their fullest potential as they live, learn, work and play.

New!

Rochester, NYToday

$18–$24 Per Hour

Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility.

New!

Rochester, NYToday

The Brighton Teacher Center (BTC), which is the office responsible for professional learning management and onboarding of new personnel is seeking an organized, proactive, and detail-oriented assistant to provide comprehensive administrative and financial support for all BTC and the office for curriculum and instruction programs, professional learning initiatives, and Policy Board operations. Financial and Administrative Management Purchasing & Budget: Write and process Purchase Orders (POs) for Grant and General Fund budgets, tracking Grant expenditures on a dedicated PO list spreadsheet.

New!

Rochester, NYToday

$18–$24 Per Hour

Your responsibilities will include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility.

New!

Geneseo, NYToday

InterSources Inc. is a Small, Woman, and Minority-Owned Business Enterprise, ISO/IEC 27001, SOC 2 Type 2 certified company with massive 18+ years of diversified experience in providing IT Consulting Services, Artificial Intelligence, Data Analysis, Application Development, Cloud Services, Cybersecurity, Digital Marketing, ERP Management, Custom Software Development, Web Development, UI/ UX Design, System Integration, QA Support etc. The purpose of the position is to support the routine activities of the SBDC office and, in particular, office reception, client phone call scheduling, data entry, file maintenance, qtly reporting, customer relationship mgmt (CRM) tools and general office duties in order to promote the effective and efficient flow of work in the office SBDC is a State organization, started in 1994, reporting into Client Academic Affairs.

New!

Rochester, NYToday

$23.06–$32.29 Per Hour

Additionally, the role encompasses international support, including managing international gift-giving customs, maintaining country-specific reports, coordinating international travel for senior staff, and preparing multi-currency expense reports. Travel: Coordinate international travel for provosts, deans, and directors with senior support staff across all University of Rochester schools and units and assist with the Executive Director's international travel plans.

East Palmyra, NY30+ days ago

$16.50–$16.90 Per Hour
Temporary

This per diem position requires flexibility and a willingness to travel to any of the following clinic sites as needed: Farmington, Rochester, Clifton Springs, Newark, Geneva, Penn Yan, and Watkins Glen . Nice-to-Have Qualifications: Associate’s Degree or higher in a related field.

East Palmyra, NY30+ days ago

$16.50–$16.90 Per Hour
Full-time

Job Title: Outpatient Administrative Assistant Location: Finger Lakes, NY Employment Type: See below Schedule: Newark: Mon, Tues, Thurs 3pm - 8 pm, Wed 8am - 1pm Geneva: Tues to Sat days, 1 evening. Job Summary: The Outpatient Administrative Assistant provides essential support to the Manager of the Outpatient Clinic, ensuring smooth daily operations and excellent client service.

Canandaigua, NY28 days ago

$18.50–$24 Per Hour

As a key member of the Administrative Team, the Administrative Assistant will ensure that the administrative responsibilities are carried out effectively and efficiently while delivering excellent service to internal needs and external clients. Ensure timely and accurate implementation of the following: correspondence, reports, unit sale related documents, welcome letters, processing access cards, and delivery of Financial Reports and other documents, etc.

Rochester, NY16 days ago

$18–$22 Per Hour
Temporary

The ideal candidate will be proactive, detail-oriented, and capable of handling multiple tasks simultaneously while maintaining a positive attitude. As an Administrative Assistant, you will be responsible for managing schedules, organizing files, and assisting in communications.

New!

Rochester, NYToday

Our schools boast a diverse staff and student population who are from various backgrounds, races, and countries, which results in a small-world community within the schools to promote its global and local educational mission. We pride ourselves on ensuring our students are prepared for the future with a global mindset (thinking globally and acting locally) to become civic-minded and innovative leaders.

Rochester, NY30+ days ago

$60,000–$75,000

Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs.

Brockport, NY30+ days ago

$75,000–$75,000

The ideal candidate will have experience managing large claim volumes (up to 1,000 claims), working across multiple offices, and coordinating with diverse teams. Manage Accounts Receivable related to all claims and ensure reconciliation with the general ledger, in close collaboration with Senior Accountants.

East Rochester, NY20 days ago

$24–$24

We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.

New!

Rochester, NYToday

Description: Fantastic opportunity for someone who is a multi-tasker and enjoys working in a high paced office with other dedicated team members. This is a software solutions company that is growing and looking for an excellent administrative assistant to join our team!

Victor, NY30+ days ago

$19–$23 Per Hour

It is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. Assist Account Receivable Manager and Accounts Receivable Supervisor with maintenance of customer records related to invoicing and invoice payment.

New!

Canandaigua, NYToday

$18.50–$24 Per Hour

New!

Canandaigua, NYToday

$20–$28 Per Hour

If you're seeking to make an impact from the start of your career, spark impressive change, learn new or innovative skills and most importantly, gain success in a field that rewards ambitious hard workers, retail is for you! Skip's Custom Flooring Inc is looking for a talented Administrative Assistant to join our team! you will be responsible for supporting an Administrative Professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities.

New!

Pittsford, NY5 days ago

Full-time

Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.

New!

Rochester, NYToday

The Program Assistant manages volunteer time sheets, payroll, and mileage, maintains the volunteer database, assists with volunteer reviews and issue resolution, and supports training sessions and special events. Under the direct supervision of the Director of Aging Services, the Program Assistant is responsible for providing administrative and programmatic support to ensure effective coordination of volunteer services.

New!

Pittsford, NYToday

Processes and maintains accuraterecords of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.

Fairport, NY30+ days ago

$21–$24 Per Hour

REQUIRED EXPERIENCE Minimum 1-2 years HR related experience or 4-yr college degree in HR-related fieldExperience working independently is strongly preferred Benefits and/or Leave administration and HRIS experience is a plus! Duties involve answering general employee questions through phone or email, managing incoming employee paperwork, and providing administrative support to team members as needed.

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Office Administration Jobs in Rochester, NY

Jobs

Branch Office AdministratorEdward Jones

Human Resources and Business Office ManagerElderwood

Construction Inspection, Office Engineer NICET IIIPrudent Engineering

Administrative Assistant 1, Full-time, PermanentEmpire State University

Administrative Assistant SNFElderwood of Lakeside at Brockport

Administrative AssistantInsero Talent Solutions

Administrative AssistantGreece Central School District

Architectural Operations Administrative AssistantLaBella Associates

Administrative AssistantEasterseals Southern California

Administrative AssistantFedcap Rehabilitation Services

Administrative Assistant to the Teachers' CenterBrighton Central Schools

Administrative Assistantthe fedcap group

Administrative AssistantsIntersources

Development Program AssistantUniversity of Rochester

Floating Outpatient Administrative AssistantFinger Lakes Addiction Counseling and Referral Agency Inc

Outpatient Administrative AssistantFinger Lakes Addiction Counseling and Referral Agency Inc

Administrative Assistant BHVAKenrick Corporation

Administrative AssistantCareerscape

Administrative AssistantScience Academies of New York Charter Schools

Administrative Assistant - Program ManagementLaBella Associates

Revenue Cycle SupervisorCarrie Rikon & Associates

Administrative AssistantSERVPRO

Administrative Assistant3B Staffing LLC

Billing Administrative AssistantO'Connell Electric Company

Administrative Assistant BHVAKenrick

Administrative AssistantSkip's Custom Flooring

Administrative AssistantHoward Hanna Real Estate Services

Aging Services Program AssistantCharles Settlement House

Administrative AssistantHoward Hanna Holdings

Assistant Benefits and Leave CoordinatorHR Works, Inc.

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