You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity. Come join the team that is redefining the irrigation industry.
North Plainfield, New Jersey15 days ago
div>Office Administrator
Location: North Plainfield, New Jersey
Company: Avantier – Premium Custom Optics Manufacturer
Base Salary: $50,000 - $65,000
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We are a global photonics company (25+ years), specializing in custom optical design, engineering, and manufacturing for high-tech industries worldwide.
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This role works closely with the Human Resources Department to interpret and implement firm policies and procedures appropriately, as well as work closely with other directors and managers to ensure the firm's vision and values are achieved. The Office Administrator is responsible for the overall administrative management of the assigned office overseeing human resources, facility operations, and general administrative management of the office.
New York, New York30+ days ago
Addison Group is partnering with our client, a mission-driven nonprofit organization dedicated to supporting community initiatives and providing essential services to a diverse population. This role is ideal for someone highly organized, detail-oriented, and comfortable managing multiple priorities while ensuring smooth day-to-day workflow in a fast-paced environment.
New York City, NY22 days ago
This role is client-facing and sets the tone for the workplace experience, requiring a high level of professionalism, attention to detail, and proactive service. Overview of Work Environment/Client Nuances: Professional, high-visibility corporate office environment requiring a polished, hospitality-driven approach.
White Plains, New York30+ days ago
If you’re an Engineer, PM, HR Professional, Financial or Administrative professional with experience in the power and energy sector seeking a long-term, high-paying contract position with one of the sector’s leading companies, Allied Staff Augmentation Partners stands ready to help you achieve your goals If you’re an employer or contractor looking for a responsive, reliable and knowledgeable partner to meet your contingent workforce administration and management needs, please contact ASAP today. The ideal candidate will have direct experience with analytics and document control within a construction or engineering office and will provide both technical and administrative support to ensure efficient day-to-day system and user operations.
Midtown West, NY3 days ago
div style="text-align:justify"> Qualifications & Skills:
- Prior experience in hospitality, retail, event planning, or office administration is preferred but not required real estate experience is a plus. Our client, a global real estate firm, is seeking a highly organized and personable Office Administrator to work on site in order to support the operations at their stunning new location in NYC Midtown West.
Sayreville, NJ30+ days ago
Program to include scheduling, training and reporting, Coordinates and schedules Associate training in all areas, Completes Data entry for new associates, pay increases, associate reviews, etc. POSITION SUMMARY: The Office Administrator assists the General Manager with various administrative tasks to include filing, running reports, setting appointments, scheduling meetings, gathering information, etc.
New York, New York7 days ago
In collaboration with Real Estate and Project Management team, act as liaison between Firm and landlord regarding any facilities projects, maintenance requests, or issues; participate in space planning and design for office relocations, proper maintenance of office space assets to reflect professionalism of the Firm. The Office Administrator is responsible for the business administration of the New York City office and the Buffalo, NY office, and may assume responsibility for additional Ogletree Deakins offices and/or practice groups as appropriate, including all support functions and coordination.
li>Ability to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
Qualifications What you bring to the team You have: • Bachelors degree or equivalent training and experience • Technically savvy with 3 years of administrative experience • Experience working with teams focusing on creative and production • Proficient in Gmail, other Google products, and Microsoft Office suite • Highly organized, self-starter with the ability to prioritize multiple tasks at once • Strong analytical and interpersonal skills that thrive in a fast-paced team setting • Skilled in working in both a team environment as well as independently. Together with over 87,000 employees across 40 countries and our global network of partners, LTM - a Larsen & Toubro company - owns business outcomes for our clients, helping them not just outperform the market but to Outcreate it.
Irvington, New Jersey21 days ago
22 - $25 an hourWe may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. Equipment: QuickBooks (or similar accounting software), Microsoft Excel / Google Sheets, Microsoft Outlook, Adobe Acrobat (PDF management) .
This is a hands-on, high-responsibility role focused on maintaining accurate financial records, managing cash flow visibility, and ensuring operational discipline across accounts receivable and payable. We are seeking a highly experienced and detail-oriented Senior Bookkeeper / Office Administrator to take full ownership of our day-to-day accounting operations.
Maintain awareness of office activities and priorities, staying informed on team initiatives, facilities updates, and workplace needs, and proactively surfacing relevant updates. This role requires a proactive, highly organized individual who can operate independently, anticipate needs, and coordinate initiatives across the office.
We are seeking an Administrator /Library Archivist to file/maintain private placement documentation, handle NAIC filings, provide support for annual updates of Business Continuity and Records Retention plans and handle various office management functions. Our platform is built on disciplined active management, deep investment capabilities and a long-term partnership approach designed to deliver enduring value across market cycles and help clients navigate the next era of investing.
This is an entry-to-mid level role ideal for someone who thrives in a structured environment, enjoys keeping things organized, and is comfortable supporting both administrative and basic bookkeeping functions. You will work directly with leadership and play a key role in keeping the office running smoothly.
Whitestone, New York30+ days ago
Our work spans critical public infrastructure and highly competitive projects for government agencies throughout the NY/NJ metro area—projects that improve mobility, resilience, and quality of life for millions. How You Will Make an Impact: - Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
Orangeburg, NY18 days ago
Coordinates pre-award activities (1) interpret a wide range of sponsor guidelines; (2) prepare budgets and application materials for public and private sector agencies in accordance with NKI and sponsor policies; (3) verify the completeness of certifications related to financial compliance, human subjects, hazardous materials, etc., that are required at time of proposal submission; (4) prepare proposals for internal approvals; (5) review final proposal for compliance as directed by sponsor guidelines; (6) assist Grants Manager to respond to post submission inquiries from sponsor. Assisting PIs in preparation and efficient submission of annual RPPRs (Research Performance Progress Reports) and semiannual progress reports (NARSAD, etc.), "just-in-time" requests, and no cost extensions including budget preparation, collection of "other support" documents, biosketches, etc.
If you believe you've been targeted by a recruitment scam, please report it to Innodata at verifyjoboffer@innodata.com and consider reporting it to the FTC at ReportFraud.ftc.gov. You will help ensure the workplace runs efficiently by handling clerical tasks, coordinating communication, and assisting team members.
If you believe you've been targeted by a recruitment scam, please report it to Innodata at verifyjoboffer@innodata.com and consider reporting it to the FTC at ReportFraud.ftc.gov. You will help ensure the workplace runs efficiently by handling clerical tasks, coordinating communication, and assisting team members.
Queens Village, New York23 days ago
li>Ability to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
li>Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Our employees enjoy a culture built on innovation and a commitment to creating best-in-class digital products in use by hundreds of millions of consumers around the world. A lot of our design and development best practices and processes are taught during our courses - make sure to highlight this experience in your cover letter if you have!
Hicksville, NY30+ days ago
Experience is helpful, but we are willing to train and develop the right person with a strong work ethic, positive attitude, organizational skills, and willingness to learn. The right candidate will work directly with ownership and play a key role in helping keep our office, team, and daily operations running smoothly and efficiently.
Woodbridge, New Jersey30+ days ago
As a fully insured and licensed medical home health care agency, we offer a wide range of home health care services to families in Middlesex, Atlantic, Gloucester, Warren, Camden, Monmouth, Passaic, Morris, Hudson, Bergen, Burlington, Somerset, Sussex, Ocean, Mercer, Cape May, Cumberland, Union, Essex, Hunterdon, Salem Counties. At Assurance Care & Support Services Inc we take a proactive approach to client care, closely monitoring each client to ensure that we catch and care for any emerging issues before they become emergencies.
Woodbridge, NJ30+ days ago
Assist with marketing, community outreach, referral relationships, and provide administrative support to management to support agency growth. Maintain effective communication with caregivers, clients, families, and support coordinators.
Maintain effective communication with caregivers, clients, families, and support coordinators. Monitor timesheets, progress notes, payroll submissions, and billing paperwork.
Norwalk, Connecticut2 days ago
li>While performing the duties of this job, the associate will be exposed to light lifting, warehouse forklift traffic, extreme temperatures and noise level is frequently loud and requires hearing protection and safety shoes. Responsibilities will include but will not be limited to, the following: - Excellent analytical and problem-solving skills as well as skilled at relationship building with staff, visitors, vendors and plant employees.
Elizabeth, NJ30+ days ago
From fashionable banquettes to illuminated displays, to beautiful bedroom and living room set ups, we source the latest design trends to ensure our clients are on the cutting edge of style. RentQuest and Staged are a full-service furniture and prop rental company specializing in custom built and original one-of-a-kind pieces perfectly suited for any function or residential property.
East Orange, New Jersey30+ days ago
Your responsibilities will include but not limited to answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
p>School Information: Located in Brooklyn, NY, Brooklyn Scholars Charter School opened in 2010 and serves 675+ K-8 students every year.
Why Choose Brooklyn Scholars Charter School:
East Orange, NJ30+ days ago
The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include but not limited to answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
The role requires a highly skilled, proactive, detail-oriented, organized, self-directed professional who can handle a variety of sensitive and confidential matters with discretion and efficiency. This role will interact with executive and all levels of management throughout the organization (international and domestic) necessitating poise, tact, diplomacy, discretion and sound judgement.
Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside.
By equipping and enabling advisors and their clients with connected technology, enhanced intelligence, and inspired experiences, InvestCloud delivers leading digital wealth management and financial planning solutions, complemented by a dynamic data warehouse, which scale across the complete wealth continuum. Driving the digital transformation of the wealth management industry, the company serves a broad array of clients globally, including Wealth and Asset Managers, Wirehouses, Banks, RIAs, and Insurers.
Assign expenses appropriately based upon activity and partnering with Research Financial Management (RFM) to ensure allowability, administrative reasonableness, appropriate award applicability, and funding availability. Informed by basic research done at our Sloan Kettering Institute, scientists across MSK collaborate to conduct innovative translational and clinical research that is driving a revolution in our understanding of cancer as a disease and improving the ability to prevent, diagnose, and treat it.
Rockaway, New Jersey30+ days ago
Tracking employees' daily time, and updating software with details regarding material, equipment, and expense orders. Your positive, friendly disposition comes through in all of your interactions and our clients and staff enjoy working with you.