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Work cooperatively with team members and colleagues, contributing positively and constructively to the achievement of team and College objectives and provide a high level of service to customers by establishing and maintaining effective working relationships and partnerships. Reporting to the Controller, manages and oversees Accounts Payable, Payroll, and cash management functions for the College, ensuring accuracy, timeliness, and compliance with state, county, and institutional requirements.

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Salary: $60,000.00 - $65,000.00 Annually Location : Dallas (Main), 201 Highway 321 South, Dallas, NC Job Type: Full-Time Regular Staff Job Number: 2022-00732 Division: Finance and Operations Department: Accounting Services Opening Date: 05/07/2026 SUMMARY Open until filled- Reporting to the Controller, manages and oversees Accounts Payable, Payroll, and cash management functions for the College, ensuring accuracy, timeliness, and compliance with state, county, and institutional requirements. Responsible for cash monitoring, reconciliations, and regulatory reporting. Provide leadership, process improvement, and cross-functional support to ensure strong internal controls and efficient financial operations. Assist the Controller with financial reporting, audit support, and year-end activities. DUTIES AND RESPONSIBILITIES Leadership & Oversight <ol><li>Supervise Accounts Payable and Payroll staff, ensuring accurate and timely processing of disbursements, payroll, and related general ledger activity. </li><li>Provide training, cross-training, and performance management for direct reports, including timesheet and leave approval and performance evaluations. </li><li>Promote a forward-thinking, continuous improvement mindset by proactively identifying inefficiencies, implementing process enhancements, and leveraging systems and tools to improve accuracy, timeliness, and overall service delivery. </li></ol>Cash Management & Reconciliations<ol><li>Monitor daily cash activity and proactively manage negative cash balances. </li><li>Reconcile all bank accounts monthly, including daily cash receipts reconciliation and resolution of discrepancies. </li><li>Prepare and submit monthly State Cash Certification requests. </li><li>Ensure all cash-related discrepancies are identified and resolved timely in accordance with internal control standards. </li></ol>Accounts Payable, Payroll & Compliance<ol><li>Ensure timely and accurate payments to employees, vendors, and other stakeholders. </li><li>Prepare and file monthly sales and use tax reports with the North Carolina Department of Revenue. </li><li>Reconcile monthly PCARD activity to statements and the general ledger, ensuring proper allocation and documentation. </li><li>Oversee annual 1099 reporting and submission. </li><li>Complete annual escheat reporting in compliance with state requirements. </li></ol>Other Accounting Duties<ol><li>Tracking and reconciling project costs, maintain and update Interscope, prepare reimbursement requests and drawdowns. </li><li>Oversee monthly internal sales reimbursements and related reconciliations. </li><li>Perform and review general ledger reconciliations and journal entries as needed. </li><li>Assist with preparation of financial reports and required submissions to the NC Community College System Office. </li><li>Cross-train on 112 reporting and provide backup support as needed. </li><li>Assist with year-end close, including general ledger review, reconciliations, and supporting schedules. </li><li>Support preparation of financial statements, ACFR worksheets, footnotes, and MD&A. </li><li>Prepare and provide audit support documentation to the Controller, ensuring accuracy, completeness, and timely delivery of requested information. </li><li>Maintain procedures in the College's policy system to ensure continuity and compliance. </li><li>Perform other duties as assigned. </li></ol>Professional Responsibilities<ol><li>Maintain a high standard of professionalism in representing the College including confidentiality in all aspects of the position's responsibilities and adherence to policies, procedures, and other established guidelines. Adhere to professional accountability and accept responsibility for managing situations and problems. Work cooperatively with team members and colleagues, contributing positively and constructively to the achievement of team and College objectives and provide a high level of service to customers by establishing and maintaining effective working relationships and partnerships. </li></ol> MINIMUM EDUCATION QUALIFICATIONS <ul><li>Associate's degree in accounting or related field from a regionally accredited institution required. </li></ul>MINIMUM EXPERIENCE QUALIFICATIONS<ul><li>Minimum of 3 years of progressive accounting experience required, including accounts payable, payroll, and general ledger accounting. </li><li>Experience with financial reporting, compliance, or regulatory reporting preferred. </li><li>Experience using spreadsheet software (Excel) and financial systems required; experience with Colleague preferred. </li><li>Supervisory experience preferred </li></ul>PHYSICAL REQUIREMENTS<ul><li>Generally, works in a traditional climate-controlled office environment and requires the ability to sit for extended periods. </li><li>Some walking, standing, and bending required, and the ability to lift and maneuver items weighing up to 25 pounds. </li><li>Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines. </li><li>In addition to regular office hours, position sometimes requires overtime and/or evening hours. </li></ul> Gaston College provides a comprehensive, affordable insurance and benefits program. We are continuously investigating new benefit offerings that are responsive to the needs of our regular** employees. <ul><li>State Health Plan </li><li>Dental Insurance </li><li>Vision Insurance </li><li>Health Care and Dependent Care Flexible Spending Accounts </li><li>Employee Assistance Program </li><li>Additional Supplemental Insurances </li><li>NC State Retirement Plan </li><li>Supplemental Retirement Plans </li><li>Disability Benefits, Long- and Short-Term </li><li>Longevity Pay </li><li>State Employees' Credit Union Eligibility </li><li>Leave (Vacation, Sick, FMLA, Civil and Military, Child/Student Involvement, Education, and Voluntary Shared) </li><li>Paid Holidays </li><li>Educational Advancement Compensation </li><li>Tuition Assistance </li><li>Employee Discount Program </li></ul>**Please note: Temporary (part-time) employees do not earn benefits. 01 Have you reviewed the job posting, including the salary, for this position? <ul><li>Yes</li><li>No</li></ul> 02 Do you have at least an Associate's degree accounting or related field from a regionally accredited institution? (Required) <ul><li>Yes</li><li>No</li></ul> 03 Do you have a minimum of 3 years of progressive accounting experience required, including accounts payable, payroll, and general ledger accounting? (Required) <ul><li>Yes</li><li>No</li></ul> 04 Have you reviewed the Physical Requirements for this position and are you able to perform them? <ul><li>Yes</li><li>No</li></ul> 05 In addition to regular office hours, are you able to sometimes work overtime and/or evening hours as required by the position? <ul><li>Yes</li><li>No</li></ul> Required Question

Gaston College

Accounting Manager

Accounting

Accounts Payable

Cash Management

Continuous Improvement

Cross-Functional

Cross-Training

Customer Support/Service

Dental Insurance

Disbursements

Documentation

FMLA (Family and Medical Leave Act of 1993)

Financial Audit

Financial Compliance

Financial Operations

Financial Reporting

Financial Statements

Financial Systems

General Ledger Accounting

Health Plan

Inside Sales

Journal Entries

Leadership

Maintain Compliance

Military

Operations Management

Payroll Management

People Management

Performance Analysis

Performance Management

Performance Reviews

Policy Development

Procedure Development

Process Improvement

Project Tracking

Reconciliation

Regulatory Compliance

Regulatory Reports

Reimbursement

Retirement Plan

Sales Tax

Service Delivery

Spreadsheets

Support Documentation

Tax Reporting

Time Management

Training/Teaching

Tuition Fees

University/School Policies

Use Tax

Vision Plan

Hire Recruits

Medium work: Exerting up to 25 pounds of force occasionally and/or up to 5 pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body; involves sitting for long periods. Applicants must complete the Wilkes Community College online application process which includes a cover letter, a resume, four professional references, and unofficial college transcripts (if hired, official college transcripts will be required).

Posting Details Position Information Job Title Administrative Assistant of Alleghany Center Job Description The Administrative Assistant reports to the Director of the Alleghany Center and provides comprehensiveadministrative, business office, and operational support. This role includes business office functions, support for curriculum and WDCE faculty, placement testing coordination, front desk reception, and purchasing. The position works with students, faculty, staff, and community members to support the overall operations of the Alleghany Center. Full Time or Part Time Full Time Essential Duties Summary Duties include: Business Office & Financial Operations <ul><li>Perform receipting for tuition, fees, and retesting; complete daily closing procedures and bank deposits. </li><li>Receive, prepare, and submit bills for processing. </li><li>Record and reconcile credit card transactions and monthly statements. </li><li>Provide general business office support as assigned. </li></ul>Purchasing, Budget, and Inventory<ul><li>Assist the Center Director with budget tracking, expenditures, and documentation. </li><li>Maintain equipment inventory, storage, and surplus removal. </li><li>Maintain files of contracts and MOUs. </li><li>Process travel requests and reimbursements. </li><li>Support student activities planning and coordination. </li><li>Manage Food Pantry operations, including purchasing, stocking, and compliance records. </li></ul>Administrative &Operational Support<ul><li>Provide administrative support to the Director and faculty. </li><li>Assist students and prospective students with enrollment and services. </li><li>Coordinate and administer placement testing and Academic Support Center testing. </li><li>Maintain vehicles, keys, badges, and facility access systems. </li><li>Coordinate maintenance and facility needs; submit work orders. </li><li>Manage weekly trips to the Wilkes Campus for operational needs. </li><li>Maintain center communications, including weather-related messaging. </li><li>Assist with opening/closing procedures. </li><li>Maintain class absence records and serve as liaison with Division Admins. </li><li>Perform Safety Coordinator duties (incident reports, SDS, AED monitoring, inspections). </li><li>Support special events and logistics. </li></ul>BDC Support<ul><li>Provide receptionist services and customer support. </li><li>Assist with conference room technology and scheduling. </li><li>Manage building access systems. </li></ul>Bookstore & Instructional Support<ul><li>Support bookstore operations and material planning. </li><li>Coordinate instructional materials availability and off-campus pickup. </li><li>Manage lending library inventory and tracking. </li></ul>Additional Duties<ul><li>Perform other duties as assigned. </li><li>Participate in professional development opportunities and serve on college committees or task forces as assigned. </li></ul>Required Qualifications Education/Experience:<ul><li>A minimum of an associate degree in a related field, such as office systems technology, business administration, accounting, information systems, or a related field. </li><li>Previous experience in an office environment. </li></ul>Skills:<ul><li>Strong communication skills </li><li>Organizational, critical thinking and problem-solving abilities </li><li>Proficient with Microsoft Office Suite (particularly Word and Excel). </li></ul> Preferred Qualifications Physical Demands Work is primarily performed under general supervision in an office setting with appropriate climate controls. Requires the ability to exercise good judgment in a variety of situations. Requires strong written and verbal communication, administrative, and organizational skills. Must be able to work under pressure and handle all confidential matters with discretion. Travel, evening, and weekend work will be required. Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability, and creative problem-solving skills are important. Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Essential functions of this position require lifting, manual dexterity, the ability to communicate, reasoning, critical thinking, and problem-solving. Medium work: Exerting up to 25 pounds of force occasionally and/or up to 5 pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body; involves sitting for long periods. Salary Grade Salary Salary Range: $31,200 to $42,000 based on education and experience in accordance with the college salary plan. Posting Detail Information Posting Number 10522P Open Date 05/12/2026 Close Date 05/26/2026 Open Until Filled No Desired Start Date Review Start Date 05/27/2026 Special Instructions to Applicants Applicants must complete the Wilkes Community College online application process which includes a cover letter, a resume, four professional references, and unofficial college transcripts (if hired, official college transcripts will be required). Applicant must be able to successfully pass a background check. Note: It is important that you check the email that you listed on your applications. Updates for this position will be sent through email.

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Accounting Manager Gaston College

Administrative Assistant of Alleghany Center Wilkes Community College

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