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May have daily contact with judges while working as their assistants in court proceedings and in responding to their request for documents or other information; with the general public, attorneys and representatives from outside agencies for the purpose of answering questions relative to court policies and procedures, providing referrals for further assistance, providing information on cases status and court records, and giving assistance with the processing of applications and documents; and with local law enforcement agencies and personnel for the purpose of exchanging information on court cases and proceedings. Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB.​ We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics.

<p>The Seventh Judicial District is accepting application to fill one full-time Court Operations Associate position. This position is a multi-county position that will be assigned to the counties of Douglas, Morrison, and Todd with the primary work location in Todd County Court Administration in Long Prairie, MN.</p><p>This position will provide extensive support in processing of all cases of assigned areas from initiation through disposition. This includes filing of documents, initiation of court files, receipting of court fees and scheduling of hearings. Performs tasks of complexity that deal with the processing of cases through the court system. Provide written, in person and telephone assistance to the public and other agency personnel. This position requires great flexibility in that they rotate among various specializations throughout court administration. Activities performed require extensive knowledge. </p><p><strong>The expected starting salary for external candidates will be $22.28.</strong> </p><p><strong>Interviews are tentatively scheduled for Monday March 9<sup>th</sup>, 2026.</strong></p><p> </p><p><strong>Examples of Duties</strong></p><p>(Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed)</p><ul><li>Initiate and schedule new court cases.</li><li>Receive and file court documents.</li><li>Sort mail and receipt mail and bail payments.</li><li>Process payable citations as needed.</li><li>Reviews legal documents for completeness, adequacy, accuracy, and compliance with rules.</li><li>Reviews documents to determine accurate security level code, imaging documents to the file, working within the eFile and eServe queue to initiate and file documents.</li><li>Determines proper routing of complaints, petitions, and other filings; notifies parties.</li><li>Performs receipting function for case initiations, certified copies and fine payments.</li><li>May have daily contact with judges while working as their assistants in court proceedings and in responding to their request for documents or other information; with the general public, attorneys and representatives from outside agencies for the purpose of answering questions relative to court policies and procedures, providing referrals for further assistance, providing information on cases status and court records, and giving assistance with the processing of applications and documents; and with local law enforcement agencies and personnel for the purpose of exchanging information on court cases and proceedings.</li><li>Types or generates from the computer, notices, executions, correspondence, court calendars, orders, etc.; reviews for accuracy and completeness; also may perform jury coordination and processing activities. </li><li>Enters on computer system, required permanent record information such as case events, bail information, case activity, dispositions, and sentencing. May report information to Department of Public Safety and Bureau of Criminal Apprehension, as applicable. </li><li>Performs telephone and counter work; answers/responds to incoming phone calls; responds to questions/inquiries regarding court procedures; manages court records.</li><li>Assures completeness and accuracy of records leaving the court jurisdiction pursuant to change of venue, appeal, and certification requirements.</li><li>Performs courtroom clerical duties; prepares case files and forms for court; checks people in and calls the calendar, swears in witnesses; takes court minutes and/or may operate electronic recorder to record dispositions; sets court dates for next appearance; arranges and organizes the docket, notes continuances, makes minute and docket entries to reflect case progress; updates cases and prepares judge orders.</li><li>May participate in and coordinate the scheduling and calendaring of arraignments, preliminary hearings, pre-trial conferences, continuances, trials and other matters; sends out notices; contacts attorneys and parties concerning rescheduling; makes appropriate record entries.</li><li>Reviews MNCIS case exception or related operational reports and implements appropriate corrective actions.</li><li>Prepare and process the daily deposit as needed.</li><li>Perform month end balancing.</li><li>Review financial reports for auditing purposes and accuracy.</li></ul><p><strong>Typical Qualifications</strong></p><p><strong><u>Minimum Qualifications</u></strong></p><p>Below are the past experiences that will lead to success in the role. For education requirements listed, the equivalent number of years of related experience may serve as a substitute.</p><ul><li>High School Diploma or Equivalent</li><li>One (1) year of relevant job experience or greater, which may include but is not limited to customer service, administrative or office work. Additional education may substitute for experience.</li></ul><p><strong><u>Knowledge, Skills and Abilities</u></strong></p><ul><li>Experience using electronic applications, such as Microsoft Office Suite, Adobe Acrobat, and the ability to learn job related software.</li><li>Experience providing exceptional customer service while working under pressure in a high volume, fast-paced environment.</li><li>Ability to multitask and prioritize duties while remaining flexible and adaptable to change.</li><li>Ability to effectively communicate verbally and in writing, including the handling of sensitive and confidential matters.</li><li>Ability to read, comprehend and explain rules, statues, legal documents, policies, and procedures of varying complexity. </li><li>Ability to establish and maintain respectful, and effective working relationships with others.</li><li>Ability to work in an inclusive, multicultural environment and professionally exhibit cultural sensitivity. </li><li>Ability to begin new tasks with little supervision while maintaining a high degree of accuracy in work product and demonstrating attention to detail.</li><li>Ability to make independent judgements and decisions.</li><li>Excellent customer service and interpersonal skills, including the ability to de-escalate difficult interactions.</li><li>Reliable with the ability to meet commitments of work duties. </li></ul><p><strong><u>Preferred Qualifications</u></strong></p><ul><li>Associate or bachelor's degree in criminal justice, political science, business administration or a related field.</li><li>Experience working in the legal field or court setting.</li><li>Extensive knowledge of current court policies, procedures, processes and terminology.</li><li>Knowledge and experience with Minnesota Court Information Systems (MNCIS) and eFile and eServe (EFS).</li></ul><p><strong>SUCESSFUL CANDIDATE WILL BE REQUIRED TO PASS A CRIMINAL BACKGROUND CHECK.</strong></p><p><strong>Current judicial branch employees must have satisfactory performance in all competencies in their most recent performance evaluation and no discipline above an oral reprimand in the preceding 6 months.</strong></p><p>Work is performed primarily in an office-setting, courtroom or at a public counter.</p><p>In addition to completing the online application, please upload and attach your cover letter, resume, and a list of at least 3 professional references.</p><div><b>Why Work for Us?</b></div><div> Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB.​ We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another’s growth. ​</div><div><br/></div><div><b>Employee Benefits</b></div><div> The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family’s wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.</div><div><br/></div><div><b>Equal Employment Opportunity</b></div><div> ​It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 7th8th.HumanResources@courts.state.mn.us. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the​ policy of the Minnesota Judicial Branch that all decisions regarding​ recruitment, hiring, promotions, and other terms and conditions of​ employment be made without discrimination on the grounds of race, color,​ creed, religion, national origin, gender, marital status, status with regard​ to public assistance, membership or activity in a local human rights​ commission, disability, sexual orientation, or age. We value and encourage​ applicants from diverse backgrounds.​</div><div><br/></div><div><div><b>Internal Applicants</b></div><div> If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities.</div></div>

Minnesota Judicial Branch

Court Operations Associate - Todd County

Administrative Skills

Adobe Acrobat

Background Investigation

Business Administration

Calendar Management

Communication Skills

Computer Systems

Conferences

Corrective Action

Criminal Justice

Customer Support/Service

Detail Oriented

Establish Priorities

Financial Audit

Financial Reporting

Higher Education

Information Technology & Information Systems

Interpersonal Skills

Legal

Legal Documents

Loans

Meeting Minutes

Microsoft Office

Multicultural

Multitasking

Organizational Culture

Performance Analysis

Performance Reviews

Political Science

Records Management

Team Player

Telephone Skills

Writing Skills

Minnesota Supreme Court

Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB.​ We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. Provide an opportunity to work closely and develop relationships with other law clerks, judges, court staff, litigants, justice partners, and attorneys; Provide an opportunity to expand and enhance research and writing skills; and.

<p>Judge Designee Heidi Hovis, new appointed to the Todd County District Court chambered in Long Prairie, MN, is seeking a motivated and detail orientated Law Clerk to join her judicial team. This position offers an exceptional opportunity to gain hands-on experience in a wide range of legal matters, work closely with the Judge, and contribute to the fair and efficient administration of justice in Todd County. </p><p>Prior to assuming the bench, Judge Hovis held a variety of legal roles including as an assistant public defender and legal aid attorney. She intends to work closely with her law clerk and prioritize a collaborative dynamic within her judicial team, ensuring every member has an active and meaningful role. She is equally committed to fostering professional growth and development among her staff.  </p><p>As a Law Clerk, you will conduct legal research, draft memoranda and court orders, assist with case management, and observe courtroom proceedings. You will also have the opportunity to collaborate with other court staff and interact with attorneys and court participants, building valuable insight into Minnesota’s judicial process. </p><p><strong>This position will:</strong></p><ul><li>Work both in person and remote with the schedule to be determined by the judge and the law clerk.</li><li>The position will initially start predominantly in person for training purposes.</li><li>The law clerk will be in person, in the courtroom with the judge, court staff, judicial team, attorneys, and litigants for specific hearings and trials identified by the judge<i>;</i></li><li>Provide an opportunity to work closely and develop relationships with other law clerks, judges, court staff, litigants, justice partners, and attorneys;</li><li>Provide an opportunity to expand and enhance research and writing skills; and</li><li>Provide reasonable work hours/work-life balance; and</li><li>Provide a foundation in legal skills and knowledge of the court system, judicial decision making, and ability to work on all case types. </li></ul><p> </p><p><strong>What You Will Do</strong></p><p><i><strong>The following are examples of major job duties expected of this position:</strong></i></p><ul><li>Review and research laws, court decisions, briefs, and other legal authorities </li><li>Confer with the judge regarding legal issues, prepares legal memoranda, and assists with drafting orders for the judge</li><li>May attend court sessions to observe court proceedings and record case information</li><li>May perform courtroom duties in arraignments, motions, hearings, pre-trial conferences, and trials including calling the calendar, swearing in jury panels and witnesses, and assisting in documenting court proceedings</li><li>May perform administrative duties within the judge’s chambers</li></ul><p> </p><p><strong>What You Must Have                                     </strong></p><ul><li>To be considered for employment as a Law Clerk, you must meet the following qualifications: Graduation from an accredited law school at time of employment</li><li>To be considered for employment as a Law Clerk 1 (student), you must meet the following qualifications: Bachelor's degree from an accredited college or university and current enrollment in and completion of at least one year of law school training at an accredited law school</li></ul><p> </p><p><strong>What You Will Bring</strong></p><ul><li>Knowledge of laws, court rules, and sources of legal reference</li><li>Knowledge of court practices and procedures</li><li>Knowledge of legal terminology and concepts</li><li>Ability to communicate clearly and concisely, both orally and in writing, with a diverse group of people including attorneys and pro se parties </li><li>Ability to research complex legal problems or questions and apply legal principles</li><li>Ability to represent the court in a respectful manner</li><li>Skill in the operation of a personal computer with word processing and legal research software</li><li>Ability to professionally exhibit cultural sensitivity, patience, and understanding in the course of work duties</li></ul><p> </p><p>Law Clerks are at-will employees, and the work is performed under the supervision of a District Court Judge. Worked is performed primarily in an office setting or a courtroom. </p><p><strong>Supplemental Information: </strong></p><ul><li>Judge Designee Hovis is looking for a person who has both the ability and interest to serve as a successful judicial clerk. This position will remain opened until filled. </li><li>Current judicial branch employees must have satisfactory performance in all competencies in their most recent performance evaluation and no discipline above an oral reprimand in the preceding 6 months. </li><li>Full State of Minnesota Package benefits.</li><li>District court law clerks will be placed within the pay range based upon post law school graduation legal work experience.</li><li>In addition to completing the online application, please upload and attach your cover letter, resume, transcripts, and a writing sample (no more than 10 pages)</li><li>This position will remain opened until filled.</li><li>It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting HR, 7th8th.HumanResources@courts.state.mn.us</li></ul><p> </p><div><b>Why Work for Us?</b></div><div> Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB.​ We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another’s growth. ​</div><div><br/></div><div><b>Employee Benefits</b></div><div> The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family’s wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.</div><div><br/></div><div><b>Equal Employment Opportunity</b></div><div> ​It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 7th8th.HumanResources@courts.state.mn.us. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the​ policy of the Minnesota Judicial Branch that all decisions regarding​ recruitment, hiring, promotions, and other terms and conditions of​ employment be made without discrimination on the grounds of race, color,​ creed, religion, national origin, gender, marital status, status with regard​ to public assistance, membership or activity in a local human rights​ commission, disability, sexual orientation, or age. We value and encourage​ applicants from diverse backgrounds.​</div><div><br/></div><div><div><b>Internal Applicants</b></div><div> If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities.</div></div>

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Court Operations Associate - Todd County Minnesota Judicial Branch

Law Clerk, Todd County - Judge Designee Heidi Hovis Minnesota Judicial Branch

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