UNKNOWN

ADAPTED_NOW

Responsibilities:We will rely on you to prepare and organize files for attorney review and client meetings, draft and assemble documents from templates and attorney instructions (e.g., LLC/corporate formation forms and resolutions, operating agreements, EIN applications, probate filings, Wills and Trusts, Advance Directives, and retrieve tax bills and instruments from online Registry of Deeds websites. Help attorneys prepare for real estate, commercial loan, and business purchase/sale closings, update and maintain company record books, and post-closing follow-up (e.g., for issuance of final title insurance policies, record documents in Registry of Deeds, assemble closing binders).

YEAR

We are hiring an experienced on-site paralegal for our busy transactional law practice, who can do far more than basic admin support. This role is for someone who can help drive matters to completion, tee up files well for attorney work, and reduce friction. You will be a key partner in helping attorneys stay focused on high-value legal work while you help keep documents, files, and workflows moving. Work closely with attorneys and other staff to improve workflows and support a more efficient, modern practice so that the revenue producers in our business spend more time on work that is appropriate to their level of responsibility and the needs of our clients. You will work onsite at our beautiful and comfortable office to support matters across business, commercial, real estate, estate planning, probate, entity formation, and merger/acquisition work for Maine-based clients. Beneifts<ul><li>100% health insurance premium</li><li>HSA</li><li>Group life/disability</li><li>Vision</li><li>401(k)</li></ul>Compensation:$80,000 - $100,000 yearly Responsibilities:<ul><li>We will rely on you to prepare and organize files for attorney review and client meetings, draft and assemble documents from templates and attorney instructions (e.g., LLC/corporate formation forms and resolutions, operating agreements, EIN applications, probate filings, Wills and Trusts, Advance Directives, and retrieve tax bills and instruments from online Registry of Deeds websites.</li><li>Help attorneys prepare for real estate, commercial loan, and business purchase/sale closings, update and maintain company record books, and post-closing follow-up (e.g., for issuance of final title insurance policies, record documents in Registry of Deeds, assemble closing binders).</li><li>Witness estate planning document execution.</li><li>Submit probate filings approved by attorneys to the Maine probate online filing portal.</li><li>Assist in the organization of estate tax returns.</li><li>Track moving pieces, keeping complex transactions organized according to closing agendas, tracking the status of deliverables by multiple parties to a transaction, and ensuring that the next steps in an engagement do not fall through the cracks.</li><li>Communicate with personal representatives and estate beneficiaries throughout the probate administration process.</li><li>Take initiative to gather information needed for real estate closings, such as tax obligations, confirm zoning/land use compliance, and request utility readings.</li><li>Submit documents approved by attorneys for recording in Maine land records.</li></ul> Qualifications:What we're looking for:<ul><li>Prior paralegal experience in a law firm setting</li><li>Strong judgment, follow-through, and document skills</li><li>Someone who can spot what is missing, ask good questions, and help move work forward without constant hand-holding</li><li>Comfortable working in a fast-moving office where priorities can shift</li><li>Tech-comfortable and open to better systems and tools</li><li>Detail-oriented, but not so perfectionistic that you get stuck</li></ul> You might be a fit if you<ul><li>Like being the person who keeps things moving</li><li>Take pride in producing organized, thoughtful work</li><li>Want a role with real responsibility and trust</li><li>Want to be part of a firm that is growing and getting more intentional about how it works</li><li>Take your work seriously, but have a sense of humor</li></ul> What makes this work different<ul><li>This is not a pure admin or receptionist role</li><li>You will have meaningful responsibility and a real impact on the quality and pace of the firm's work</li><li>We are actively improving systems and workflows, and we want someone who can grow with us</li></ul> About Company We are building a modern, high-touch Maine law firm through the merger of two successful solo attorney practices. We have a strong base of business, real estate, estate planning, entity formation, and merger/acquisition work. We care about quality, responsiveness, and doing excellent work without accepting needless chaos or outdated ways of working. We are in an important growth stage and are investing in the right people, systems, and structure to support that growth. Our small team manages a practice that is the size of many larger firms, and we are looking for "A" players who are willing to put in the hard work to get the job done with a sense of urgency and who will be well compensated for their effort.#WHLAW2 Compensation details: 80000-100000 Yearly Salary PI8f541ac20ed1-25401-40549561

Malloy/Bell

Experienced Paralegal

Administrative Skills

Attorney

Commercial Property Loans

Commercial Real Estate

Data Collection

Estate Planning

Health Insurance

Insurance

Land Use

Legal

Organizational Skills

Paralegal

Post Closing

Probate

Property Maintenance

Real Estate Forms and Closings

Record Keeping

Sales Closing Skills

Team Lead/Manager

Zoning

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OTHER

FEED

HOUR

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. The Division of Administrative Hearings, Bureau of Unemployment Compensation, consists of a team of hearing officers and support staff whose mission is to provide timely and fair due process hearings to parties seeking review of agency decisions.

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State. . Department of Labor - Bureau of Unemployment Compensation, Division of Administrative Hearings Job Class Code: 6560 Grade: 17 (Administrative Bargaining Unit) Salary: $19.27-$27.74/Hour Location: Augusta Opening Date: May 13, 2026 Closing Date: May 28, 2026 The Division of Administrative Hearings, Bureau of Unemployment Compensation, consists of a team of hearing officers and support staff whose mission is to provide timely and fair due process hearings to parties seeking review of agency decisions. Do the prospects of using your knowledge and skills in support of this essential service excite you? Are you seeking a position in which your work makes a critical difference in the lives of others? If your answer is "yes," then we want to talk to you about the possibility of joining our team! We have an opening for an associate legal secretary position. Typical duties of the position include scheduling hearings, preparing hearing notices and packets, fielding calls from the public, and processing various types of requests. The ideal candidate will be self-motivated, organized, and able to work in a fast-paced environment. This position is based in Augusta with the ability to be hybrid remote. Primary responsibilities include: <ul><li>Scheduling hearings.</li><li>Preparing notice statements and hearing packets.</li><li>Entering appeals.</li><li>Processing postponement requests, withdrawals, subpoena requests, change-of-venue requests, and hearing-record requests.</li><li>Preparing a variety of documents/communications.</li><li>Monitoring and processing mail, faxes, email, and a customer messaging portal.</li><li>Responding to various questions and concerns from customers.</li><li>Providing administrative support to hearing officers. </li></ul>Skills or knowledge required: <ul><li>Ability to conduct research, gather information, and analyze results to reach a conclusion and/or make recommendations.</li><li>Ability to interact effectively with a variety of individuals, sometimes under difficult/stressful circumstances.</li><li>The ability to learn and effectively use complicated software employed in the scheduling and processing of appeals.</li><li>Ability to verify, code, compute, and/or reconcile data on standard documents.</li><li>Ability to stay organized while dealing with multiple issues, large amounts of information, and interruptions.</li><li>Ability to develop and recommend new work methods and administrative policies/procedures.</li><li>Ability to use discretion and judgment in dispensing information.</li><li>Ability to write clear and comprehensive communications and reports.</li><li>Ability to understand and promote management goals as they affect day-to-day operations.</li></ul> Minimum qualifications: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Plus: Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks. All positions in this classification assume the qualifications of: Secretary. Preference will be given to those applicants: Knowledge of Maine's unemployment insurance program would be preferred but not required. Contact information: Questions about this position should be directed to Chris Gagne at Christopher.Gagne@Maine.gov . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

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Online Legal Jobs in Augusta, ME

Experienced Paralegal Malloy/Bell

Secretary Associate Legal - Administrative Hearings State of Maine

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