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Named one of the 500 fastest-growing law firms in the United States and recognized by Super Lawyers, we've built our reputation on delivering compassionate, high-quality legal services and creating a workplace where talent thrives. The Legal Assistant will play a crucial role in ensuring the smooth operation of the office, enhancing client relationships, and maintaining thorough documentation.

Company OverviewMelone Hatley, P.C. is a fast-growing family and estate planning law firm with offices across Virginia, Florida, South Carolina, and Texas. Named one of the 500 fastest-growing law firms in the United States and recognized by Super Lawyers, we've built our reputation on delivering compassionate, high-quality legal services and creating a workplace where talent thrives.Our mission is simple: to be the premier law firm for individuals looking to protect what matters most — their families, their finances, and their future. We achieve this by fostering a culture rooted in transparency, integrity, and open communication. Every team member plays a vital role in delivering personalized, results-driven support to our clients, and we're proud to be known as one of the top employers in the region.Join us and become part of a team that is redefining family and estate law with purpose, passion, and people at the center of everything we do.Position OverviewWe are seeking a detail-oriented and skilled Legal Assistant to join our dynamic team. In this role, you will play a vital part in supporting attorneys and legal teams through a range of administrative and research tasks. The ideal candidate will support our team members in various family law matters. The Legal Assistant will play a crucial role in ensuring the smooth operation of the office, enhancing client relationships, and maintaining thorough documentation. The ideal candidate will demonstrate strong organizational skills, meticulous attention to detail, and a solid understanding of legal terminology to excel in this role.Key Responsibilities:<ul><li>Organize, maintain, and update physical and electronic files.</li><li>Schedule meetings and court dates.</li><li>Draft and prepare documents.</li><li>Maintain calendars and track tasks, follow-ups, and reminders.</li><li>Assist with accounting and billing processes.</li><li>Answer phone calls with professionalism and excellent etiquette.</li><li>Provide administrative support for document preparation, including cover letters.</li><li>Collaborate with paralegals on needed tasks.</li><li>Track time accurately for all activities and tasks, unless otherwise instructed.</li></ul>Qualifications and Skills:<ul><li>Provide comprehensive administrative support to attorneys, paralegals, and other team members.</li><li>Communicate with court personnel and file documents with appropriate authorities.</li><li>Maintain and organize case files, documents, and records efficiently.</li><li>Utilize document management systems for storing and retrieving legal documents.</li><li>Proofread and edit legal documents to ensure accuracy and completeness.</li><li>Prepare legal correspondence and assist with clerical tasks such as photocopying, scanning, and faxing.</li><li>Contribute to the preparation of legal contracts and agreements.</li><li>Proficiency in Microsoft 365.</li><li>Excellent attention to detail for proofreading and editing legal documents and commitment to accuracy.</li><li>Strong communication skills, both verbal and written.</li><li>Interpersonal skills for effective collaboration with clients, attorneys, and staff.</li><li>Exceptional organizational abilities with the capability to handle multiple tasks simultaneously.</li><li>Ability to work independently as well as collaboratively within a team.</li><li>Familiarity with court procedures and legal principles.</li><li>Prior experience as a legal assistant, preferred.</li><li>Prior experience with legal document management systems, preferred.</li><li>High school diploma, required.</li></ul>Benefits:<ul><li>100% Employer Paid Medical Benefits for Employees and Dependents</li><li>Dental, Vision, and Life Insurance</li><li>401 (k) Matching</li><li>Paid Time Off and Holiday Pay</li></ul>Work Environment:<ul><li>Full-time position (8-hour shift)</li><li>On-site attendance required</li></ul>Join Our Team!If you are a motivated individual with a genuine enthusiasm for the legal field, we encourage you to apply. We offer competitive compensation and benefits, along with opportunities for professional development within our firm.Melone Hatley, P.C. is an equal opportunity employer.

Melone Hatley

Legal Assistant - Newport News

Accounting Policies

Administrative Skills

Billing

Calendar Management

Communication Skills

Compensation and Benefits

Contract Creation

Customer Relations

Detail Oriented

Document Management

Documentation

Editing

Estate Planning

Family Law

Family Planning

Fax Machines

High School Diploma

Interpersonal Skills

Legal

Legal Documents

Microsoft Product Family

Multitasking

Organizational Skills

Photocopy

Prepare Correspondence

Presentation/Verbal Skills

Proofreading

Support Documentation

Team Building

Team Player

Telephone Skills

Time Tracking

Training/Teaching

Writing Skills

clearcompany

OTHER

Serve as the department records management coordinator to track and manage the life cycle of University Counsel paper and electronic records (inventory, archive, destruction, etc.), assist the Contracts Paralegal in end-user contracts training, take on special projects and additional responsibilities as needed. Overview: The Legal Assistant II provides advanced administrative and legal support to the Deputy University Counsel and Associate Vice President (AVP), ensuring the effective operation of the University Counsel Office.

Overview:
The Legal Assistant II provides advanced administrative and legal support to the Deputy University Counsel and Associate Vice President (AVP), ensuring the effective operation of the University Counsel Office. The position manages complex scheduling, correspondence, records, and procurement activities; supports case preparation, contract reviews, and compliance initiatives; and serves as the department records management coordinator. The incumbent also acts as a backup to the Legal Assistant I and assists with special projects, litigation support, and coordination of student affiliation agreements and regulatory matters.

Responsibilities:
Provide administrative support to Deputy University Counsel and AVP, and serve as backup to the Legal Assistant I to: <ul><li>Be available to open and close the office during business hours </li><li>Manage calendars, schedule meetings using Outlook, Teams, Zoom, and other electronic methods, and set up meeting venues as necessary </li><li>Greet and interact with University Counsel Office visitors </li><li>Screen and prioritize calls </li><li>Open, sort, prioritize, and distribute incoming correspondence, including faxes and emails </li><li>Draft, format, and proofread letters and memos </li><li>Make travel and conference arrangements </li><li>Maintain office files </li><li>Prepare agendas and supporting materials for meetings </li><li>Take meeting notes/minutes, and follow up on action items </li><li>Utilize the ODU procurement system to order equipment and supplies, process vendor payments, including payments for outside legal services, in accordance with the State Procurement Act and University purchasing procedures </li></ul>Review standard and non-standard Student Rotation Affiliation Agreements, Track regulatory deadlines, court dates, filing deadlines, and response timelines, gather data and develop timelines for appeals and litigation matters, prepare exhibits, and evidence binders, and hearing/trial support materials.  Assist the AVP with the implementation and tracking of ongoing VHS compliance initiatives.  Serve as the department records management coordinator to track and manage the life cycle of University Counsel paper and electronic records (inventory, archive, destruction, etc.), assist the Contracts Paralegal in end-user contracts training, take on special projects and additional responsibilities as needed.

Qualifications:
REQUIRED<ul><li>Demonstrated proficiency in the full suite of Windows and Microsoft Office applications, and ability to schedule meetings via Teams or Zoom</li><li>Experience handling confidential and privileged information</li><li>Demonstrated ability to maintain a professional image suitable for an executive-level office</li><li>Exceptional written and verbal communication skills with the ability to draft, proofread, and format legal documents, contracts, and correspondence with minimal oversight</li><li>Strong multitasking ability; proficient in managing competing priorities with tight deadlines</li><li>Intermediate-level administrative skills </li><li>Working knowledge of basic legal concepts</li><li style="list-style-type:none"> </li></ul>PREFERRED<ul><li>A minimum of two to five (5) years working in a legal office environment,  reviewing contracts, or working with legal concepts (e.g., regulatory compliance)</li><li>Business school or higher education degree in legal studies</li><li>At least two years of  administrative experience in a law firm or legal office </li></ul>

Location : Location:
US-Norfolk

Eastern Virginia Medical School

Legal Assistant II

Attorney

Conference Management

Contract Review

Data Collection

Documentation Format

Establish Priorities

Executive Assistant Skills 

File Maintenance

Higher Education

Inventory Reports

Legal Support Skills

Litigation

Mail Processing

Meeting Minutes

Microsoft Outlook

Operations Management

Order Supplies

Paralegal

Plan Meetings

Product Lifecycle

Purchasing/Procurement

Records Management

Regulations

Regulatory Compliance

Schedule Development

Time Management

Travel Planning

[AW]-iCims

ADAPTED_NOW

Organize and maintain large matter files by accurately and timely saving correspondence, pleadings, discovery, court transcripts, and other case materials to the firm’s and/or client’s document management and/or collaboration platforms. The Paralegal works with the growing Consumer Financial Services litigation practice group, and is assigned to specific client matters, projects, and/or attorney teams.

YEAR

<div>We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.We invite you to explore the position below and to submit your application to join our team!The Paralegal works with the growing Consumer Financial Services litigation practice group, and is assigned to specific client matters, projects, and/or attorney teams. There is an annual billing component to this role.Essential Duties and Responsibilities: <ul><li>Conduct research in online legal resource platforms, such as Westlaw and LexisNexis.</li><li>Analyze and summarize legal sources, such as case law, statutes, constitutions, legal journal articles, treatises, U.S. codes, and other law-related information relevant to practice area.</li><li>Conduct research and run reports in PACER and other online court platforms.</li><li>Work with litigation e-discovery and case management databases and perform certain functions, such as conducting searches, loading transcripts, and coding documents.</li><li>Assist with deposition preparation, including preparation of deposition notebooks.</li><li>Organize and maintain large matter files by accurately and timely saving correspondence, pleadings, discovery, court transcripts, and other case materials to the firm’s and/or client’s document management and/or collaboration platforms.</li><li>Collect, organize, and Bates stamp documents for production.</li><li>Review and analyze documents in large document productions.</li><li>Collect, organize, and index documents by category, subject matter, and/or chronological order.</li><li>Assist with trial preparation by drafting pretrial disclosures, organizing trial exhibits and notebooks, and assisting with onsite war room and courtroom logistics.</li><li>Retrieve public records from online resources or directly from government institutions.</li><li>Summarize depositions or other legal documents, as necessary.</li><li>Draft and prepare legal documents appropriate to practice area.</li><li>Perform paralegal duties and responsibilities as directed by group leader and other attorneys in assigned substantive practice group.</li><li>Perform all assignments in strict compliance with ethical guidelines governing the practice of law.</li><li>Receive and follow complex instructions.</li><li>Take appropriate action to monitor and meet deadlines.</li><li>Establish priorities and work concurrently on a variety of projects.</li><li>Demonstrate good teamwork skills within and among practice groups, offices and firm to facilitate efficient delivery of legal services.</li><li>Participate in the training and professional development of other paralegals in routine practice elements.</li><li>Maintain the firm’s official matter file utilizing the document management system.</li><li>Track and record client-billable time and non-billable hours, meeting the firm’s minimum billable hour requirement.</li><li>Maintain and prioritize work responsibly and communicate if unable to meet daily responsibilities.</li></ul> Knowledge, Skills and Abilities:<ul><li>Ability to use sound judgment and good discretion.</li><li>Ability to effectively and professionally provide quality client service to both internal and external clients.</li><li>Ability to manage multiple projects in a deadline driven environment.</li><li>Demonstrate a willingness to learn and develop skills.</li><li>Willingness and ability to accept changing assignments and priorities.</li><li>Excellent written and verbal communication skills.</li><li>Experience with database file management systems, such as iManage and other records management systems.</li><li>Proficient in Microsoft Office Products (Excel, Outlook, Word).</li><li>Excellent grammar, punctuation, and proofreading skills.</li><li>Ability to work independently and use initiative in accomplishing routine assignments with minimum supervision.   </li></ul> Education and/or Experience: <ul><li>Bachelor’s degree.</li><li>Minimum of eight (8) years of experience as a litigation paralegal.</li><li>Certificate from an ABA-approved paralegal program preferred.</li></ul>The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.This position description does not constitute a written or implied contract of employment.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com. Equal Employment Opportunity Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.<h2>Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.</h2><div><div><div><div><div><div><div>Hiring Salary Range:</div></div></div></div></div></div></div>$85,000.00 - $105,000.00</div>

Troutman Pepper

Accredited Business Accountants (ABA)

Analysis Skills

Case Law

Case Management

Consumer Finance

Customer Support/Service

Database Management Software/Systems (DBMS)

Database Technology

File Management

File Systems

Financial Services

Government

Internet Research

Legal Research

LexisNexis

Logistics

Microsoft Excel

Microsoft Office

Microsoft Word

Project/Program Management

Research Skills

Service Delivery

Team Lead/Manager

iManage

FULL_TIME

Organize and maintain large matter files by accurately and timely saving correspondence, pleadings, discovery, court transcripts, and other case materials to the firm's and/or client's document management and/or collaboration platforms. Assist with trial preparation by drafting pretrial disclosures, organizing trial exhibits and notebooks, and assisting with onsite war room and courtroom logistics.

The Paralegal works with the growing Consumer Financial Services litigation practice group, and is assigned to specific client matters, projects, and/or attorney teams. There is an annual billing component to this role. Essential Duties and Responsibilities: Conduct research in online legal resource platforms, such as Westlaw and LexisNexis. Analyze and summarize legal sources, such as case law, statutes, constitutions, legal journal articles, treatises, U.S. codes, and other law-related information relevant to practice area. Conduct research and run reports in PACER and other online court platforms. Work with litigation e-discovery and case management databases and perform certain functions, such as conducting searches, loading transcripts, and coding documents. Assist with deposition preparation, including preparation of deposition notebooks. Organize and maintain large matter files by accurately and timely saving correspondence, pleadings, discovery, court transcripts, and other case materials to the firm's and/or client's document management and/or collaboration platforms. Collect, organize, and Bates stamp documents for production. Review and analyze documents in large document productions. Collect, organize, and index documents by category, subject matter, and/or chronological order. Assist with trial preparation by drafting pretrial disclosures, organizing trial exhibits and notebooks, and assisting with onsite war room and courtroom logistics. Retrieve public records from online resources or directly from government institutions. Summarize depositions or other legal documents, as necessary. Draft and prepare legal documents appropriate to practice area. Perform paralegal duties and responsibilities as directed by group leader and other attorneys in assigned substantive practice group. Perform all assignments in strict compliance with ethical guidelines governing the practice of law. Receive and follow complex instructions. Take appropriate action to monitor and meet deadlines. Establish priorities and work concurrently on a variety of projects. Demonstrate good teamwork skills within and among practice groups, offices and firm to facilitate efficient delivery of legal services. Participate in the training and professional development of other paralegals in routine practice elements. Maintain the firm's official matter file utilizing the document management system. Track and record client-billable time and non-billable hours, meeting the firm's minimum billable hour requirement. Maintain and prioritize work responsibly and communicate if unable to meet daily responsibilities. Knowledge, Skills and Abilities: Ability to use sound judgment and good discretion. Ability to effectively and professionally provide quality client service to both internal and external clients. Ability to manage multiple projects in a deadline driven environment. Demonstrate a willingness to learn and develop skills. Willingness and ability to accept changing assignments and priorities. Excellent written and verbal communication skills. Experience with database file management systems, such as iManage and other records management systems. Proficient in Microsoft Office Products (Excel, Outlook, Word). Excellent grammar, punctuation, and proofreading skills. Ability to work independently and use initiative in accomplishing routine assignments with minimum supervision. Education and/or Experience: Bachelor's degree. Minimum of eight (8) years of experience as a litigation paralegal. Certificate from an ABA-approved paralegal program preferred.

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