UNKNOWN

ADAPTED_NOW

YEAR

Across Massachusetts, Rhode Island, and beyond, healthcare providers—including physicians, medical practice groups, hospitals, and long-term care facilities—rely on us to provide strategic, robust defense in complex and high-stakes claims. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

<b>We’re a down-to-earth legal team that values hard work, teamwork, and supporting each other every day</b><br/><br/>This Jobot Job is hosted by: Amanda Cohen<br/>Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.<br/>Salary: $60,000 - $70,000 per year<br/><br/><b>A bit about us:</b><br/><br/>We are a highly regarded, multi-state law firm serving clients across the East Coast. Our practice spans civil litigation, corporate law, business planning, family law, and estate planning. What sets us apart is our firm-wide client service model: clients are clients of the firm, not individual attorneys. This approach allows us to deliver the right expertise for each matter, ensuring both efficiency and exceptional results.<br/><br/>With a long and distinguished track record in medical professional liability and aging services defense, we are recognized as a leading force in this highly specialized area of law. Across Massachusetts, Rhode Island, and beyond, healthcare providers—including physicians, medical practice groups, hospitals, and long-term care facilities—rely on us to provide strategic, robust defense in complex and high-stakes claims.<br/><br/><b>Why join us?</b><br/><br/>Join a law firm where collaboration, client service, and professional growth come first. We prioritize matching the right attorneys to the right matters, ensuring your skills are fully utilized while delivering outstanding results for clients. Our attorneys work as a cohesive team, sharing resources, insights, and expertise to tackle complex legal challenges efficiently.<br/><br/><br/>With open management, a commitment to inclusion, diversity, and pro bono initiatives, this is a place where your professional development is supported and your contributions truly make a difference.<br/><br/><b>Job Details</b><br/><br/>We are seeking a detail-oriented Paralegal with 3+ years of experience supporting litigation teams, ideally within medical malpractice, professional liability or related group. This individual will play a key role in managing complex cases from inception through trial.<br/><br/>Key Responsibilities<br/><br/>Support attorneys in all phases of litigation, including case intake through trial<br/>Draft and file pleadings, motions, and discovery (state and federal)<br/>Manage discovery process, including document review and production<br/>Summarize medical records, depositions, and expert reports<br/>Coordinate depositions, expert witnesses, and trial preparation<br/>Maintain case files, calendars, and deadlines<br/><br/>Qualifications<br/><br/>2+ years of litigation paralegal experience<br/>Strong understanding of civil litigation procedures and court filings<br/>Experience with medical records review and case chronologies<br/>Proficiency with legal research tools and e-filing systems<br/>Highly organized with strong attention to detail<br/><br/>Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.<br/><br/><sub>Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.<br/><br/>Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.<br/><br/>Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.<br/><br/>By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy</sub>

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Jobot

Paralegal - Medical Malpractice

Business Plan

Corporate Law

Customer Support/Service

Detail Oriented

Diversity

Documentation Review

Establish Priorities

Estate Planning

Family Law

File Maintenance

Healthcare Providers

Hospital

Legal

Legal Research

Litigation

Long-Term Care

Medical Records

Organizational Skills

Paralegal

Pro Bono

Process Management

State Laws and Regulations

Team Player

Time Management

FEED

OTHER

We offer iconic brands such as NeeDoh®, LAVA® Lamp, Big Wheel®, Schylling hand puppets, Sea-Monkeys® and a variety of other toys that satisfy curiosity, encourage discovery, and help people find their best mellow and chill. This role will serve as the central point of contact between Schylling, outside counsel, investigators, online enforcement vendors, and internal teams to help protect the company’s brands, trademarks, copyrights, and products from infringement and counterfeiting.

<div><strong>Overview:<br/></strong><br/></div><div>Schylling is seeking a highly organized and detail-oriented Intellectual Property & Legal Coordination Manager to oversee and coordinate the company’s intellectual property protection efforts and legal support activities. This role will serve as the central point of contact between Schylling, outside counsel, investigators, online enforcement vendors, and internal teams to help protect the company’s brands, trademarks, copyrights, and products from infringement and counterfeiting. The ideal candidate is proactive, persistent, highly organized, and comfortable managing multiple ongoing legal and enforcement matters simultaneously.</div><div><br/></div><div><strong>Key Responsibilities:</strong></div><div><br/></div><div><strong>Intellectual Property Management:</strong></div><ul><li>Coordinate all trademark, copyright, and patent filings with outside legal counsel.</li><li>Track deadlines, renewals, registrations, and submissions related to trademarks, copyrights, and other IP assets.</li><li>Organize and maintain IP records, filing documentation, and legal correspondence.</li><li>Prepare and submit required materials and follow-up information to attorneys in a timely manner.</li><li>Monitor status of pending filings and ensure proper follow-through on all open matters.</li></ul><div><br/><strong>Counterfeit & Brand Protection Enforcement:</strong></div><ul><li>Monitor marketplaces, websites, social media platforms, and retail channels for counterfeit or infringing products.</li><li>Coordinate with outside investigators, online surveillance vendors, and enforcement partners. </li><li>Gather evidence and documentation related to counterfeit activity.</li><li>Submit takedown requests and coordinate enforcement actions with appropriate platforms and legal resources.</li><li>Track counterfeit cases from discovery through resolution.</li><li>Maintain logs and reporting related to infringement activity and enforcement outcomes.</li></ul><div><br/></div><div><strong>Legal & Vendor Coordination:</strong></div><ul><li>Serve as liaison between Schylling and outside law firms, investigators, and enforcement agencies.</li><li>Coordinate meetings, status updates, and ongoing communication with external legal resources.</li><li>Help prioritize legal matters and ensure timely responses from all parties.</li><li>Track invoices, legal spend, and vendor activity where needed.</li><li>Assist with general legal administrative coordination and documentation management.</li></ul><div><br/><strong>Reporting & Organization:</strong></div><ul><li>Create and maintain tracking systems for IP filings, enforcement actions, investigations, and legal matters.</li><li>Provide regular status reports and updates to company leadership.</li><li>Ensure all records and documentation are accurate, organized, and accessible.</li></ul><div><br/></div><div><strong>Qualifications:</strong></div><ul><li>3+ years of experience in intellectual property coordination, legal administration, brand protection, compliance, or related fields.</li><li>High school diploma or equivalent required; associate’s or bachelor’s degree preferred.</li><li>Experience working with trademarks, copyrights, counterfeit enforcement, or online brand protection preferred.</li><li>Strong organizational and project management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Ability to manage multiple priorities and follow through on details.</li><li>Comfortable working with outside attorneys, investigators, and third-party vendors.</li><li>Proficiency with Microsoft Office, Google Workspace, and tracking/database systems.</li><li>Experience with marketplace enforcement platforms (Amazon, Walmart, Alibaba, etc.) is a plus.</li></ul><div><br/></div><div>The base range is $95,0000 to $105,000 annually. Offered base compensation within this range will be determined based on a candidate’s qualifications, experience, geographic location and other factors relevant to the scope and responsibilities of this role.<br/><br/>Schylling offers a competitive benefits package that includes medical and dental coverage with an 80% company contribution, vision insurance, company-paid life and disability insurance, PTO and 10 paid holidays, product discount, and a 401(k) with company match.</div><br/><br/><strong>About Schylling:</strong><p>At Schylling, we are on a mission to create timeless moments of joy, laughter, and imagination for kids of all ages. Since 1975, our toys have been designed to spark creativity and deliver smiles, both delightful playthings from years past and innovative new items with a nostalgic appeal. We offer iconic brands such as NeeDoh®, LAVA® Lamp, Big Wheel®, Schylling hand puppets, Sea-Monkeys® and a variety of other toys that satisfy curiosity, encourage discovery, and help people find their best mellow and chill.</p>

Schylling

Intellectual Property & Legal Coordination Manager

Administrative Skills

Billing

Communication Skills

Copyrights

Database Technology

Document Management

Documentation

Follow Through

High School Diploma

Intellectual Property (IP)

Internet Security

Leadership

Legal Documents

Legal Investigation

Legal Support Skills

Microsoft Office

Multitasking

Patent Applications

Plan Meetings

Presentation/Verbal Skills

Project Tracking

Project/Program Management

Record Keeping

Retail Channel

Social Media

Status Reports

Surveillance

Systems Maintenance

Trademarks

Web Site Monitoring

Writing Skills

Betterteam

FULL_TIME

The Paralegal Manager partners closely with Legal leadership and cross-functional stakeholders including Compliance, HR, Risk Management, Finance, and Operations to support the agency’s business objectives while maintaining regulatory compliance and mitigating risk. This role is responsible for managing day-to-day legal operations, supervising paralegal staff, and ensuring consistent, compliant, and efficient execution of legal processes related to contracts, regulatory compliance, licensing, claims support, and corporate governance.

<p><b>Description</b></p><p style="text-align:left"><u><b>Job Description:</b></u></p><p style="text-align:inherit"/><h2>Position Summary</h2><p>The Paralegal Manager leads and oversees paralegal functions within the Legal Department of a retail insurance agency. This role is responsible for managing day-to-day legal operations, supervising paralegal staff, and ensuring consistent, compliant, and efficient execution of legal processes related to contracts, regulatory compliance, licensing, claims support, and corporate governance.</p><p>The Paralegal Manager partners closely with Legal leadership and cross-functional stakeholders including Compliance, HR, Risk Management, Finance, and Operations to support the agency’s business objectives while maintaining regulatory compliance and mitigating risk. This position requires strong leadership capabilities, advanced organizational skills, and sound judgment when handling sensitive legal and business matters.</p><p/><h2>Key Responsibilities</h2><h3>Leadership & Team Management</h3><ul><li>Lead, mentor, and supervise paralegal staff, providing guidance, training, and performance feedback.</li><li>Assign and prioritize workloads to ensure timely and accurate completion of legal deliverables.</li><li>Establish and maintain standard operating procedures, workflows, and best practices for paralegal functions.</li><li>Support staffing needs, onboarding, and ongoing professional development of the paralegal team.</li></ul><h3>Legal Support & Documentation Oversight</h3><ul><li>Oversee drafting, review, and revision of routine legal documents including NDAs, vendor agreements, broker agreements, client service agreements, and corporate resolutions.</li><li>Ensure consistency and quality control across legal documents and templates.</li><li>Manage and maintain corporate governance records, entity registrations, annual reports, and related filings.</li><li>Review escalated legal matters requiring advanced analysis or judgment before submission to Legal leadership.</li></ul><h3>Regulatory & Compliance Management</h3><ul><li>Oversee legal research related to insurance regulations, state licensing laws, and agency or producer compliance requirements.</li><li>Monitor and communicate significant regulatory changes to Legal and Compliance leadership.</li><li>Provide oversight of agency licensing, renewals, and appointment filings across multiple jurisdictions.</li><li>Partner with Compliance on audits, regulatory exams, and continuous process improvement initiatives.</li></ul><h3>Claims, Disputes & Risk Support</h3><ul><li>Oversee collection and review of documentation related to E&O claims, subpoenas, litigation holds, and carrier inquiries.</li><li>Ensure accurate tracking of deadlines, legal correspondence, and regulatory notices.</li><li>Serve as a point of escalation for complex claims or dispute-related matters.</li></ul><h3>Contract Lifecycle Management</h3><ul><li>Manage the contract intake and review process, ensuring adherence to legal review standards and approval workflows.</li><li>Oversee contract tracking, execution, and archival using contract management systems and electronic signature tools.</li><li>Ensure records are complete, audit-ready, and aligned with compliance requirements.</li></ul><h3>Administrative & Strategic Support</h3><ul><li>Prepare executive-level reports, summaries, and metrics related to Legal operations.</li><li>Support Legal leadership with planning, budgeting input, and departmental initiatives.</li><li>Contribute to the development of training materials related to compliance, legal best practices, and risk mitigation.</li><li>Participate in cross-functional projects impacting legal, compliance, or operational outcomes.</li></ul><h2>Qualifications</h2><h3>Required</h3><ul><li>Bachelor’s degree or equivalent experience required.</li><li>Paralegal certification from an accredited program preferred.</li><li>5–8 years of progressive paralegal experience, preferably within insurance, financial services, corporate law, or another highly regulated industry.</li><li>Prior experience leading, mentoring, or supervising staff.</li><li>Strong knowledge of legal terminology, contract management, regulatory compliance, and corporate governance.</li><li>Advanced organizational skills with the ability to manage competing priorities in a fast-paced environment.</li><li>Proficiency in Microsoft 365 and experience with contract management or document management systems.</li></ul><h3>Preferred</h3><ul><li>Experience within a retail insurance agency or insurance carrier environment.</li><li>Knowledge of state insurance licensing and producer or agency appointment processes.</li><li>Experience supporting legal functions related to risk management, claims, and regulatory compliance.</li><li>Exposure to multi-state or multi-entity organizational structures.</li></ul><h2>Competencies</h2><ul><li><b>Leadership & Coaching:</b> Builds strong teams and develops talent.</li><li><b>Professional Communication:</b> Communicates clearly with legal, executive, and operational stakeholders.</li><li><b>Confidentiality & Integrity:</b> Handles sensitive and confidential information with discretion.</li><li><b>Problem-Solving:</b> Anticipates issues and provides practical, compliant solutions.</li><li><b>Time & Project Management:</b> Effectively manages workload, priorities, and deadlines.</li><li><b>Analytical Thinking:</b> Strong legal research and attention to detail.</li><li><b>Collaboration:</b> Works effectively across departments and with external partners.</li></ul><p style="text-align:inherit"/><p style="text-align:left"><u><b>Salary Range</b></u></p><p>The expected pay range for this position is $100,000 - $120,000 per year, depending on experience, relevant skills, and geographic location.</p><p style="text-align:inherit"/><p style="text-align:left">Insurance Office of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</p>

Insurance Office of America

Paralegal Manager

Analysis Skills

Best Practices

Brokerage

Budget Management

Coaching

Contract Management

Contract Processing

Contract Review

Corporate Governance

Cross-Functional

Employee Orientation

Financial Operations

Financial Services

Insurance

Insurance Regulations

Legal Standards

Licensing

Licensing Compliance

Maintain Compliance

Mentoring

Metrics

Microsoft Product Family

New Drug Application

Onboarding

Operational Support

People Management

Problem Solving Skills

Process Improvement

Regulations

Regulatory Compliance

Retail

Risk

Risk Management

Staff Development

Staff Requirements

Standard Operating Procedures (SOP)

Talent Management

Team Lead/Manager

Training/Teaching

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Paralegal - Medical MalpracticeJobot

Intellectual Property & Legal Coordination ManagerSchylling

Paralegal ManagerInsurance Office of America

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