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We value professionalism, accountability, collaboration, and initiative, and we are seeking a Paralegal who takes pride in producing accurate, high-quality work and seeing matters through to completion. We are a dynamic and growing group of development, construction, and property management companies operating across the multifamily apartment, commercial real estate, and storage industries.

<h3>️️ Paralegal<strong> to General Counsel</strong></h3><p><strong>Location:</strong> North Little Rock, AR<br/><strong>Employment Type:</strong> Full-Time<br/><strong>Reports To:</strong> General Counsel</p><hr/><h3><strong>About Us</strong></h3><p>We are a dynamic and growing group of development, construction, and property management companies operating across the <strong>multifamily apartment, commercial real estate, and storage industries</strong>. Our legal department supports sophisticated real estate transactions, regulatory compliance, and corporate governance matters.</p><p>We value <strong>professionalism, accountability, collaboration, and initiative</strong>, and we are seeking a Paralegal who takes pride in producing accurate, high-quality work and seeing matters through to completion.</p><hr/><h3><strong>Position Summary</strong></h3><p>The <strong>Paralegal</strong> provides administrative, organizational, and substantive legal support to the General Counsel and serves as backup support to the legal department. This role works closely with internal teams and external partners on real estate, corporate, and compliance matters in a fast-paced, <strong>in-office</strong> environment.</p><p>This position is ideal for a dependable, detail-oriented professional seeking a <strong>stable, long-term role</strong> with meaningful responsibility and daily involvement in complex legal matters.</p><hr/><h3><strong>Key Responsibilities</strong></h3><ul><li><p>Draft, review, and format legal documents, including contracts, leases, correspondence, corporate organizational documents, and internal memoranda</p></li><li><p>Maintain and organize legal records, corporate documents, and contract databases</p></li><li><p>Track and manage deadlines for legal filings, compliance requirements, licenses, and contract renewals</p></li><li><p>Support due diligence for real estate acquisitions, financing, and development transactions</p></li><li><p>Conduct factual and legal research related to real estate, housing, compliance, and corporate matters</p></li><li><p>Prepare materials for meetings, closings, and legal proceedings</p></li><li><p>Coordinate internal document reviews and interdepartmental communications</p></li><li><p>Manage calendars, schedule meetings, and organize document signings</p></li><li><p>Maintain strict confidentiality and exercise sound professional judgment</p></li><li><p>Perform other duties as assigned</p></li></ul><h3><strong>Qualifications & Requirements</strong></h3><p><strong>Required:</strong></p><ul><li><strong>7-10+ years of corporate professional experience</strong>, preferably in a legal, real estate, financial, or highly regulated business environment</li><li>This is a <strong>non-entry-level position</strong> requiring a high degree of <strong>independent judgment, discretion, and professional maturity</strong></li><li><strong>Demonstrated experience supporting senior leadership or executives in complex, deadline-driven environments</strong></li><li>Strong written and verbal communication skills with the ability to draft, review, and refine professional-level legal and business documents</li><li>Excellent organizational and time-management abilities with proven success managing multiple matters simultaneously</li><li>High attention to detail and accuracy, with the ability to anticipate needs and proactively resolve issues</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Demonstrated experience using AI-assisted tools for document drafting, summarization, research support, or workflow optimization in a professional setting</li><li>Discretion, professionalism, and reliability, including consistent attendance, responsiveness during business hours, and follow-through on assigned matters</li><li>Ability to work independently in a structured, in-office environment with minimal supervision</li></ul><p><strong>Preferred:</strong></p><p><br/><br/><br/></p><ul><li>Bachelor's degree</li><li><p>Paralegal certificate or formal paralegal training</p></li><li><p>Prior experience in legal, real estate, or financial environments</p></li></ul><hr/><h3><strong>Working Conditions</strong></h3><ul><li><p>Standard office environment with occasional extended hours based on project deadlines</p></li><li><p>May require occasional document delivery or attendance at off-site meetings</p></li></ul><hr/><h3><strong>Compensation & Benefits</strong></h3><ul><li><p>Competitive salary, commensurate with experience</p></li><li><p>Health, dental, and vision insurance</p></li><li><p>Paid time off and holidays</p></li><li><p>401(k) with employer match</p></li><li><p>Employer-paid professional dues and continuing education</p></li></ul>

RichSmith Management

Paralegal to General Counsel

Accounts Receivable

Artificial Intelligence (AI)

Commercial Real Estate

Communication Skills

Compensation and Benefits

Construction Management

Corporate Compliance

Corporate Governance

Dental Insurance

Detail Oriented

Documentation Review

Due Diligence

Financial Transactions

Follow Through

Leadership

Legal

Legal Documents

Legal Research

Legal Support Skills

Licensing Compliance

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft Word

Mortgage Lending

Organizational Skills

Paralegal

Presentation/Verbal Skills

Problem Solving Skills

Property Management

Real Estate

Regulatory Compliance

Team Player

Time Management

Vision Plan

Writing Skills

Talent Acquisition

FULL_TIME

The Paralegal Manager partners closely with Legal leadership and cross-functional stakeholders including Compliance, HR, Risk Management, Finance, and Operations to support the agency’s business objectives while maintaining regulatory compliance and mitigating risk. This role is responsible for managing day-to-day legal operations, supervising paralegal staff, and ensuring consistent, compliant, and efficient execution of legal processes related to contracts, regulatory compliance, licensing, claims support, and corporate governance.

YEAR

<p><b>Description</b></p><p style="text-align:left"><u><b>Job Description:</b></u></p><p style="text-align:inherit"/><h2>Position Summary</h2><p>The Paralegal Manager leads and oversees paralegal functions within the Legal Department of a retail insurance agency. This role is responsible for managing day-to-day legal operations, supervising paralegal staff, and ensuring consistent, compliant, and efficient execution of legal processes related to contracts, regulatory compliance, licensing, claims support, and corporate governance.</p><p>The Paralegal Manager partners closely with Legal leadership and cross-functional stakeholders including Compliance, HR, Risk Management, Finance, and Operations to support the agency’s business objectives while maintaining regulatory compliance and mitigating risk. This position requires strong leadership capabilities, advanced organizational skills, and sound judgment when handling sensitive legal and business matters.</p><p/><h2>Key Responsibilities</h2><h3>Leadership & Team Management</h3><ul><li>Lead, mentor, and supervise paralegal staff, providing guidance, training, and performance feedback.</li><li>Assign and prioritize workloads to ensure timely and accurate completion of legal deliverables.</li><li>Establish and maintain standard operating procedures, workflows, and best practices for paralegal functions.</li><li>Support staffing needs, onboarding, and ongoing professional development of the paralegal team.</li></ul><h3>Legal Support & Documentation Oversight</h3><ul><li>Oversee drafting, review, and revision of routine legal documents including NDAs, vendor agreements, broker agreements, client service agreements, and corporate resolutions.</li><li>Ensure consistency and quality control across legal documents and templates.</li><li>Manage and maintain corporate governance records, entity registrations, annual reports, and related filings.</li><li>Review escalated legal matters requiring advanced analysis or judgment before submission to Legal leadership.</li></ul><h3>Regulatory & Compliance Management</h3><ul><li>Oversee legal research related to insurance regulations, state licensing laws, and agency or producer compliance requirements.</li><li>Monitor and communicate significant regulatory changes to Legal and Compliance leadership.</li><li>Provide oversight of agency licensing, renewals, and appointment filings across multiple jurisdictions.</li><li>Partner with Compliance on audits, regulatory exams, and continuous process improvement initiatives.</li></ul><h3>Claims, Disputes & Risk Support</h3><ul><li>Oversee collection and review of documentation related to E&O claims, subpoenas, litigation holds, and carrier inquiries.</li><li>Ensure accurate tracking of deadlines, legal correspondence, and regulatory notices.</li><li>Serve as a point of escalation for complex claims or dispute-related matters.</li></ul><h3>Contract Lifecycle Management</h3><ul><li>Manage the contract intake and review process, ensuring adherence to legal review standards and approval workflows.</li><li>Oversee contract tracking, execution, and archival using contract management systems and electronic signature tools.</li><li>Ensure records are complete, audit-ready, and aligned with compliance requirements.</li></ul><h3>Administrative & Strategic Support</h3><ul><li>Prepare executive-level reports, summaries, and metrics related to Legal operations.</li><li>Support Legal leadership with planning, budgeting input, and departmental initiatives.</li><li>Contribute to the development of training materials related to compliance, legal best practices, and risk mitigation.</li><li>Participate in cross-functional projects impacting legal, compliance, or operational outcomes.</li></ul><h2>Qualifications</h2><h3>Required</h3><ul><li>Bachelor’s degree or equivalent experience required.</li><li>Paralegal certification from an accredited program preferred.</li><li>5–8 years of progressive paralegal experience, preferably within insurance, financial services, corporate law, or another highly regulated industry.</li><li>Prior experience leading, mentoring, or supervising staff.</li><li>Strong knowledge of legal terminology, contract management, regulatory compliance, and corporate governance.</li><li>Advanced organizational skills with the ability to manage competing priorities in a fast-paced environment.</li><li>Proficiency in Microsoft 365 and experience with contract management or document management systems.</li></ul><h3>Preferred</h3><ul><li>Experience within a retail insurance agency or insurance carrier environment.</li><li>Knowledge of state insurance licensing and producer or agency appointment processes.</li><li>Experience supporting legal functions related to risk management, claims, and regulatory compliance.</li><li>Exposure to multi-state or multi-entity organizational structures.</li></ul><h2>Competencies</h2><ul><li><b>Leadership & Coaching:</b> Builds strong teams and develops talent.</li><li><b>Professional Communication:</b> Communicates clearly with legal, executive, and operational stakeholders.</li><li><b>Confidentiality & Integrity:</b> Handles sensitive and confidential information with discretion.</li><li><b>Problem-Solving:</b> Anticipates issues and provides practical, compliant solutions.</li><li><b>Time & Project Management:</b> Effectively manages workload, priorities, and deadlines.</li><li><b>Analytical Thinking:</b> Strong legal research and attention to detail.</li><li><b>Collaboration:</b> Works effectively across departments and with external partners.</li></ul><p style="text-align:inherit"/><p style="text-align:left"><u><b>Salary Range</b></u></p><p>The expected pay range for this position is $100,000 - $120,000 per year, depending on experience, relevant skills, and geographic location.</p><p style="text-align:inherit"/><p style="text-align:left">Insurance Office of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</p>

Insurance Office of America

Paralegal Manager

Administrative Skills

Analysis Skills

Best Practices

Brokerage

Budget Management

Coaching

Contract Management

Contract Processing

Contract Review

Corporate Law

Cross-Functional

Customer Support/Service

Diversity

Document Management

Employee Orientation

Establish Priorities

Financial Operations

Financial Services

Insurance

Insurance Regulations

Legal Standards

Licensing

Litigation

Maintain Compliance

Mentoring

Metrics

Microsoft Product Family

New Drug Application

Onboarding

Operational Support

People Management

Process Improvement

Project/Program Management

Record Keeping

Regulations

Retail

Risk

Risk Management

Staff Development

Staff Requirements

Standard Operating Procedures (SOP)

State Laws and Regulations

Talent Management

Team Lead/Manager

Training/Teaching

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