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The Administrative Industrial Clerk is responsible for supporting field operations by ensuring accurate time tracking, payroll support, client billing, and employee onboarding. This role serves as a critical link between field personnel, payroll, and accounting to maintain accurate labor records, timely invoicing, and compliance with company and client requirements.

Application Instructions IMPORTANT! You must complete all parts of the application. Read the job announcement carefully before you apply. Announcements may contain special instructions and requirements. <ul><li>Submit a separate application for each job. </li><li>If your application is incomplete or does not clearly show the experience and/or training required, your application will be rejected. </li><li>Resumes may be submitted with the application but not in lieu of a completed application. </li><li>You are welcome to submit an application whether or not there are any jobs available at the time. However, your application will only be kept for six (6) months </li></ul>JE Construction Services Proudly Offers:<ul><li>Safety-First Mindset throughout the operation in accordance with MSHA and Vulcan Standards. </li><li>Competitive pay with opportunities for overtime </li><li>Comprehensive Benefits Package - Medical, Dental, Vision </li><li>Retirement - Matching 401K program </li><li>Growth Opportunities </li><li>Referral Program </li><li>Employee Bonus Program </li></ul>Position Description The Administrative Industrial Clerk is responsible for supporting field operations by ensuring accurate time tracking, payroll support, client billing, and employee onboarding. This role serves as a critical link between field personnel, payroll, and accounting to maintain accurate labor records, timely invoicing, and compliance with company and client requirements. Position Requirements Key Responsibilities:<ul><li><ul><li>Collect, review, and verify employee timesheets, job tickets, and daily reports </li><li>Assign labor hours to correct job numbers, cost codes, and clients </li><li>Identify and resolve discrepancies with supervisors and field personnel </li><li>Enter and maintain accurate time data in payroll systems </li><li>Compile labor, equipment, and material data for client billing </li><li>Prepare and submit invoices based on contract terms or time & materials </li><li>Ensure billing aligns with approved timesheets and supporting documentation </li><li>Research and resolve billing discrepancies </li><li>Maintain organized billing records for audits and reporting </li><li>Process new hire paperwork (I-9, W-4, direct deposit, etc.) </li><li>Coordinate onboarding requirements including safety training, badging, and site access </li><li>Track certifications (e.g., OSHA, TWIC) and ensure compliance </li><li>Ensure compliance with company policies, client requirements, and labor regulations </li><li>Assist with audits and documentation requests </li></ul></li></ul>Qualifications: <ul><li><ul><li>Knowledge of industrial timekeeping and billing programs </li><li>High school diploma or equivalent required </li><li>1+ year of administrative, accounting clerk, or similar experience preferred </li><li>Experience in construction, materials, trucking, or related industry is a plus </li><li>Strong computer skills and ability to learn new systems quickly </li><li>Excellent organizational skills and attention to detail </li><li>Strong communication and customer service skills </li><li>Ability to multitask and work in a fast-paced environment </li><li>Self-motivated and dependable </li><li>Bilingual (English/Spanish) preferred </li></ul></li></ul>Skills & Abilities: <ul><li>Basic math and record-keeping abilities. </li><li>Ability to work independently with minimal supervision. </li><li>Comfortable working outdoors in varying weather conditions. </li><li>Effective communication and teamwork skills. </li></ul>Working Conditions/ Physical Requirements: <ul><li>Combination of Office and Outdoor industrial environment; exposure to cold, heat, dust, noise, and heavy machinery. </li><li>Must be able to lift 50+ lbs, carry at least 30 lbs and stand for extended periods. </li><li>Overtime, weekend, and night work may be required depending on project needs. </li><li>May be required to wear PPE (hard hat, safety glasses, steel-toe boots, etc.) </li></ul> Equal Opportunity Employer JE Construction Services, LLC is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law

Je Construction

Administrative Industrial Clerk

Accounting

Billing

Billing Records

Communication Skills

Computer Skills

Construction

Corporate Compliance

Corporate Policies

Customer Support/Service

Data Quality

Detail Oriented

Documentation

Employee Orientation

English Language

Heavy Equipment/Vehicles

High School Diploma

Lift/Move 30 Pounds

Lift/Move 50 Pounds

Maintain Compliance

Mathematics

Mine Safety and Health Administration (MSHA)

Multilingual

Multitasking

OSHA

Onboarding

Operational Support

Organizational Skills

Payroll Accounting

Payroll Software/Services

Performance Reviews

Physical Demands

Reconciliation

Record Keeping

Regulations

Safety Training

Spanish Language

Team Player

Time Management

Time Tracking

Trucking

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Administrative Industrial Clerk Je Construction

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