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Houston Methodist Research Institute supports research programs and infrastructure that enable faculty across the system to bring new scientific discoveries to patients as rapidly as possible through the full cycle of a cure from conceptual bench research, to prototyping and development, to clinical trials and FDA approval. This role must also have familiarity with scientific and clinical research and will conduct comprehensive literature searches for writing and editing abstracts, manuscripts, review articles, grant applications, clinical study protocols, investigator brochures, consent forms, presentations and progress reports for both scientific and lay audiences.

At Houston Methodist, the Senior Scientific Writer is responsible for functioning as the mentor for junior staff with an extensive knowledge of both medical and technical science while working with scientific and clinical teams to concisely and clearly communicate technical medicine and science in writing, in accordance with regulations, standards and guidelines. This role must also have familiarity with scientific and clinical research and will conduct comprehensive literature searches for writing and editing abstracts, manuscripts, review articles, grant applications, clinical study protocols, investigator brochures, consent forms, presentations and progress reports for both scientific and lay audiences.FLSA STATUSExemptQUALIFICATIONSEDUCATION<ul><li>Master's Degree required</li><li>PhD Preferred</li></ul>EXPERIENCE<ul><li>Six years' experience in technical or scientific writing</li><li>Two years with grant applications preferred</li></ul>SKILLS AND ABILITIES<ul><li>Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations</li><li>Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security</li><li>Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles</li><li>Ability to write in a clear, concise, and accurate language that can be understood by technical and non-technical audiences</li><li>Ability to understand complex scientific information, theories, and practices.</li><li>Skilled in identifying extramural funding mechanisms for faculty and programs</li><li>Skilled in coordinating strategic writing projects</li></ul>ESSENTIAL FUNCTIONSPEOPLE ESSENTIAL FUNCTIONS<ul><li>Subject matter expert responsible for research, writing, and editing of technical documents.</li><li>Mentors and coaches other scientific writers in editing and compiling appendices of documents related to technical reports.</li><li>Works with departments, agencies and sponsors to ensure that specific requirements are met with respect to document content and formatting.</li></ul>SERVICE ESSENTIAL FUNCTIONS<ul><li>Independently creates technical documents (collaborating with the team) based on the strategy provided, and is accountable for the format, content, and adherence to global and electronic publishing standards of the individual submission documents that he/she is the author of.</li><li>Interprets data and advises faculty as how to best present data considering scientific communications best practices.</li><li>Works with Principal Investigator(s) to develop, present, and bring to final submission high quality, large, multi-disciplinary, and multi-collaborative grant proposals and publications.</li></ul>QUALITY/SAFETY ESSENTIAL FUNCTIONS<ul><li>Prepares moderately complex documents and sections of regulatory submissions and contributes scientific knowledge and analytical skills to the preparation of grant proposals, manuscripts, presentations, protocols, and clinical regulatory documentation.</li><li>Prepares technical documents that adhere to regulatory, financial, policy, and legal requirements.</li><li>Assures compliance with Houston Methodist policies, rules, and regulations to meet government, publisher, and sponsor standards and research development best practices.</li></ul>FINANCE ESSENTIAL FUNCTIONS<ul><li>Development of grant application budgets, industry contracts and subcontracts, and other financial documents in compliance with Houston Methodist policies and procedures.</li><li>Contributes to quality improvement and success of grants applications.</li></ul>GROWTH/INNOVATION ESSENTIAL FUNCTIONS<ul><li>Finds and implements innovations in scientific writing, grant development and research development to continuously improve best practices.</li><li>Seeks opportunities to for continual professional development.</li><li>Fosters a positive and constructive teaching environment by engaging students and co-workers in learning opportunities that are valuable and in alignment with business objectives.</li></ul>SUPPLEMENTAL REQUIREMENTSWORK ATTIRE<ul><li>Uniform: No</li><li>Scrubs: No</li><li>Business professional: Yes</li><li>Other (department approved): No</li></ul>ON-CALL**Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.<ul><li>On Call* No</li></ul>TRAVEL**Travel specifications may vary by department<ul><li>May require travel within the Houston Metropolitan area No</li><li>May require travel outside Houston Metropolitan area Yes</li></ul>QUALIFICATIONSEDUCATION<ul><li>Master's Degree required</li><li>PhD Preferred</li></ul>EXPERIENCE<ul><li>Six years' experience in technical or scientific writing</li><li>Two years with grant applications preferred</li></ul>Company Profile:Houston Methodist Academic Institute oversees the Education Institute and Research Institute. The Academic Institute aligns our research and education initiatives in service to the clinical mission, providing solutions that answer the call for new technologies and skills our clinicians need for patient care. Houston Methodist Education Institute coordinates our primary academic affiliation with Weill Cornell Medicine and other joint programs, including the Engineering Medicine Program at Texas A&M University Intercollegiate School of Engineering Medicine. The Education Institute also oversees continuing medical education and graduate medical education, and supports trainees in residence for medical, nursing, allied health and research education programs. Houston Methodist Research Institute supports research programs and infrastructure that enable faculty across the system to bring new scientific discoveries to patients as rapidly as possible through the full cycle of a cure from conceptual bench research, to prototyping and development, to clinical trials and FDA approval. The Research Institute supports clinical research protocols and extramurally funded translational research programs.Houston Methodist is an Equal Opportunity Employer.

Houston Methodist Hospital

Sr Scientific Writer

Best Practices

Brochures

Clinical Practices/Protocols

Clinical Research

Clinical Trial

Coaching

Communication Skills

Continuous Improvement

Customer Service Software

Documentation Format

Drug Development

Editing

Electronic Publishing

English Language

FDA (Food and Drug Administration)

Finance

Financial Policies

Financial Regulations

Funding

Government Regulations

Grant Writing

Health Education

Informed Consent

Medicine

Mentoring

Nursing

On Call

Organizational Skills

Patient Care

Patient Safety

Performance Analysis

Performance Reviews

Progress Reports

Project/Program Coordination

Prototyping

Publications

Quality Management

Regulations

Regulatory Requirements

Research & Development (R&D)

Research Grants

Research Protocols

Research Skills

Safety/Work Safety

Scientific Research

Standards Development

Strategic Planning

Team Player

Technical Writing

Telephone Skills

Translational Research

Willing to Travel

Writing Skills

Hire Recruits

CONTRACTOR

Assists the Service Project Manager or sales with the securing or booking process by: uploading SMIS and Presto files, booking details, following up on locking and approval status to ensure timely booking, securing contract documents with approved terms and conditions, securing required signatures and distribution and following up on documents for pre-entered and Letters of Intent. Assists in the preparation of: customer proposals, letters, spreadsheets, issuance of Bid Bonds, Certificates of Insurance, Payment/Performance Bonds, Pre-Qualification Questionnaires and order legal paperwork and forms to aid in finalization of contract award.

Requirements: Associates degree preferred, high school diploma or equivalent required, plus five or more years of related work experience, preferably within the contracting/sales, construction or technical work environment. Must have proficient computer skills within the following applications: Advanced Microsoft Word, Excel, Access, MS Project, Desktop Publishing and Internet business application usage. Must demonstrate the ability to perform work independently and demonstrate solid organizational and attention to detail skills. Must have strong interpersonal skills to effectively communicate with both internal and external clients. Must have the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence. Ability to prioritize work activities based upon financial impact to desired business goals. Experience and/or basic project accounting or costing principals is desired. Under general direction, works in concert with Service Project or Engineering Management to ensure consistent delivery of services and assure internal financial commitments. Researches and obtains information for routine and moderately complex reports, tasks and assignments. Expedites and completes the delivery of project or sales related administrative tasks to ensure customer expectations as well as internal project financial commitments are met. Administers the project business through activities such as subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing. Supports and maintains the Installation Information System (IIS). Principal Duties: Operations Support Ensures integrity of our backlog (jobs reflect accurate re-estimate), receivables are collectible and revenue is in line with job progress and compliance with Revenue Recognition guidelines. Supports new contracts and manages any changes to existing retrofit or PSA contracts or Labor and Material tickets in the Contract Booking System (CBS), Service Alliance and SMIS as appropriate. Ensures proper contract information such as tax, sell price, cost estimates, customer information, etc. are accurately entered. Supports and maintains IIS. Downloads and distributes cost data files, enters job assignments and transfers and provides forecasting data for management. Generates reports as requested. Administers the subcontract process. Assists project management by generating the subcontracts on line or using templates. Organizes subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information. Manages subcontractor invoices by releasing for payment or researching payment problems. Manages project documentation files. Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals. Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation. Produces submittal packages for use by technicians, engineers or the customer. Gathers documents such as network flow diagrams, room schedules, project bill of materials and vendor cut sheet. Flags contracts in CBS when certified payrolls are required. Submits state prevailing wage documentation for contracts. Assists management in the coordination of safety programs. Verifies that monthly toolbox training and safety reporting are completed. Works with project management to ensure employees have the proper safety equipment. Utilizes electronic purchasing / ordering tools to enter and track project materials. Sets up Electronic Procurement Agreements (EPA). Works with project management to ensure cost scheduling and re-estimates are entered into the installation system. Enters project dates and schedules contract costs as directed. Creates and submits bills through the installation system or L&M through Service Alliance as directed by project management. Assists with identifying, investigating and resolving billing issues to keep positive cash flow on projects. Researches cost miss-charges issues involving pre-entered costs, timesheet or expense reports. Assists project management in the collection process as directed. Acts as liaison to the Shared Service Center for the project team. Sales Support Assists the Service Project Manager or Service Branch Manager with data entry and maintaining the integrity of the local SMIS database including forecast reports, opportunity reports, opportunity reassignments, maintenance etc. Reconciles SMIS with the contract booking system. Assists the Service Project Manager or sales with the securing or booking process by: uploading SMIS and Presto files, booking details, following up on locking and approval status to ensure timely booking, securing contract documents with approved terms and conditions, securing required signatures and distribution and following up on documents for pre-entered and Letters of Intent. Assists sales and the Service Project Manager in completing change order proposals and booking the related change orders within CBS, including updating SMIS as required. Assists in the preparation of: customer proposals, letters, spreadsheets, issuance of Bid Bonds, Certificates of Insurance, Payment/Performance Bonds, Pre-Qualification Questionnaires and order legal paperwork and forms to aid in finalization of contract award. Manages branch or regional resumes for use in proposals. Maintains a library of branch proposals and presentations for use in future sales efforts, along with a related stock of sales supplies and brochures. General Support Provide coaching/training to Service Projects Coordinator I position as required. May perform duties of an Administrative Assistant if the role is not present in the branch, or may provide back up support to an Administrative Assistant. Assists management by researching budget variations and following up on corrective plans. May perform day-to-day Branch financial transactions. Maintains and tracks Branch assets as required. Performs other duties as required to support the Field Administrative processes within the Branch. Supports and backs up other Administrative positions and other Branch / Regional financial / administrative personnel as required.

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