Maintain component group's manager and supervisors' schedules;
Read/respond to correspondence;
Control and monitor mechanic shop credit card expenditures;
Reconcile monthly credit card statements;
Order office supplies and parts for craft;
Maintain and order PPE and safety supplies for Maintenance, (Fastenal; I&C shop specific);
Meetings (Scheduling, print materials, review actions);
Update electronic monitors in shop;
Monthly Meetings Postings (MDM, All Employee);
Initiate, track and close AR's;
Weekly review of approved reports to identify required refresher training;
Travel arrangements and expense reports for supervisors and manager;
Review Time and Labor for approval, create time modifications for payroll, when needed;
Update org charts;
Delegation of Authority for manager;
Write Work Requests as needed (remove file cabinets, etc.);
Write ITSR as needed (for computers, phones, etc.);
Schedule interviews/complete interview paperwork;
Complete new hire, employee change and visitor paperwork;
Process gold cards;
Sort mail, deliver;
Revalidation and BOP reports;
Fitness-for-Duty Contact;
Provide support as required for the processing of training records, assign individual qualifications in Asset Suite/PQD at the direction on management;
Schedule and maintain documentation working with Access Authorization, for all I&C personnel requiring Critical Group qualifications;
Maintain call in line, send out AR report daily for Maintenance (I&C Shop specific).
Complete absent tracking forms;
Travel arrangements and expense reports;
Coordinate all travel arraignments, create travel authorization, register employee, update eSoms, man-loading, rescheduling training/meetings, delegation (manager/supervisors), organize travel packet, complete travel expense report for reimbursement;
Maintain shoes/glasses and cold weather gear;
Monitor training coming due and upcoming training opportunities;
Schedule quarterly cycle/block training, specialty and off-site training;
Schedule medicals and mask-fits;
Provide the appropriate paperwork;
Provide training, medicals, mask fits notifications;
Create memos (special shift letters, opportunity letters, removal of shift letters, travel letters, etc.).