Administrative Specialist Johnson Service GroupAdministrative SpecialistTampa, FLCore responsibilities include: gathering, preparing, and summarizing relevant materials for use by legal counsel; assisting with the collection, processing, review, and production of electronic data from internal and external resources; leading strategic and tactical corporate legal initiatives; conducting legal research and factual investigations; managing and maintaining data in legal software platform; drafting, tracking, and managing contracts, addendums and other documentations; facilitating business transactions; ensuring corporate compliance; evaluating the effectiveness and efficiency of administrative, operational, and financial management processes and working with the Executive Assistant to ensure efficient operation of the department. Position Summary Description The Corporate Paralegal will report to the Executive Vice President and Chief Legal Officer as well as the Director of Legal Services and Assistant General Counsel (Assistant GC) and will act as the lead support to counsel and liaise to business units and departments, outside counsel, and third parties.
Clerical and Administrative Specialist Northstar Memorial GroupClerical and Administrative SpecialistMiami, FLOur administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
Administrative Specialist SGA Inc.Administrative SpecialistTampa, FLMessage frequency varies and data rates may apply, but you can reply STOP to any SMS message to opt-out of texts and may contact SGA at info@sgainc.com. Coordinate and schedule meetings, including quarterly department meetings, monthly team meetings, safety meetings, and external visitor events.
NewLien Waiver Specialist/Administrative Assistant Valcourt GroupLien Waiver Specialist/Administrative AssistantMiami, FLJob Description The Lien Waiver Specialist/Office Clerk manages the collection, processing, and tracking of lien waivers, ensuring property owners are protected from liens, payments are documented, and projects comply with state laws by verifying payments for labor/materials are exchanged for partial/full release of lien rights, using Level set software for consistency and audit trails. Valcourt works on commercial office buildings, high-rise residential buildings, parking garages, stadiums, hospitality buildings, and healthcare buildings.\r\n\r\nFor 35 years Valcourt has grown from a small window cleaning company serving the Washington, DC area into one of the largest exterior maintenance companies in the country.
Administrative Specialist The Remas CompanyAdministrative SpecialistFort Lauderdale, FloridaPerforms machine transcription which may vary by subject matter to include legal, engineering, financial and other technical or specialized terminology. Responds to emails, public records requests, telephone calls and related communications: resolves issues and/or escalates issues as appropriate.
NewAdministrative Assistant Accounts Receivable Specialist Cole 44Administrative Assistant Accounts Receivable SpecialistTampa, FloridaThis role will be entering data online, reviewing customer's accounts, sending statements, posting payments, answering phones, scheduling jobs, organizing emails and general office duties. Compensation: $18.00 - $18.00 per hour Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on.
Administrative Fiscal Specialist (36031) Lutheran Services FloridaAdministrative Fiscal Specialist (36031)Jacksonville, FloridaReviews purchase orders requests for completeness and, if necessary, contacts requester for more information; assists to ensure that procurement transactions provide full and open competition and maintains records in support of the procurement history. Additionally, pursuant to House Bill 531 (2025), Lutheran Services Florida must ensure that all job vacancy postings and advertisements include a clear and conspicuous link to the AHCA Clearinghouse website and its requirements.
NewAdministrative Support Specialist Old Republic National Title InsuranceAdministrative Support SpecialistTampa, FloridaThe Education Support Specialist provides operational, administrative, and customer‑facing support for all agent and departmental education activities, including continuing education programs, webinars, in‑person trainings, and company events. This role ensures that training logistics run smoothly, regulatory requirements are met, and agents and internal teams receive timely, professional assistance.
Administrative Security Specialist AARAdministrative Security SpecialistROCKLEDGE, FLResponsible for ensuring that visitors are cleared; badges are appropriately assigned and properly documented in internal visitor tracking system(s). + Maintains security administration by following documented internal procedures; performing self-audits; developing continuous improvement initiatives.
Administrative Support Specialist One Federal SolutionAdministrative Support SpecialistJacksonville, FLThe role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. Track selections from hiring events and assist with monitoring and entering information into agency task management systems or spreadsheets to track internal and external suspense actions.
Administrative Transaction Specialist DEX ImagingAdministrative Transaction SpecialistTampa, FloridaESSENTIAL DUTIES AND RESPONSIBILITIES ·Responsible for all aspects of processing Sales Orders to include complete and accurate submissions, leasing documents, sales orders, service agreements, in/outs, lease returns and commission sheets. ·Ability to communicate clearly and effectively with all levels of employees within the organization, customers and vendors, both written and verbal ·Attention to detail, data entry accuracy, ability to multi task and excellent organizational skills.
Administrative Support Specialist, International Student Services Florida Atlantic UniversityAdministrative Support Specialist, International Student ServicesBoca Raton, FloridaSupports communication among Florida Atlantic University, third-party partners and service providers, prospective students, and campus stakeholders by responding to inquiries, routing information, and facilitating the timely exchange of information throughout the admissions and onboarding process. Assists with student inquiries, reviews student records, maintains data accuracy across institutional systems, updates student information, and organizes required documentation in accordance with university policies and procedures.
Administrative Events Specialist Aztec Software, LLCAdministrative Events SpecialistMelbourne, FLAs our Events & Operations Coordinator, you'll serve as the central point of coordination for conference and webinar activities, helping ensure commitments are documented, organized, and supported from planning through completion. We're seeking an organized and detail-oriented Administrative Events Specialist to help manage the logistics and coordination behind our national conferences, sponsorships, and webinars.
Administrative Support Specialist SpaceCoast AV ConsultantsAdministrative Support SpecialistFloridaRemoteWe are looking for a highly organized Administrative Support Specialist to provide remote assistance with daily operations, scheduling, and documentation. Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.
NewAdministrative Support Specialist Sandestin Owners AssociationAdministrative Support SpecialistMiramar Beach, FLCommunications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods. Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current policies and procedures; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
Remote Travel Administrative Support Specialist Traveling with MchailaRemote Travel Administrative Support SpecialistQuincy, FloridaRemoteWe are seeking a reliable and detail-oriented Remote Travel Administrative Support Specialist to assist with daily operational tasks, client coordination, and internal workflow management. This position is well suited for individuals who are self-motivated, comfortable working independently, and able to manage multiple priorities while maintaining professionalism in a remote setting.
NewAdministrative Support Specialist 1 Pinellas County, FLAdministrative Support Specialist 1Belleair, FLUtilizes excellent customer service skills to receive and responds to emails, phone calls or service requests from internal customers who occupy County facilities for the repair or maintenance of County facilities, including inquiries with respect to the scheduling of projects and estimated completion dates; Prioritizes, assigns, and schedules work involving the maintenance and repair of facilities, parking lots, garages and grounds, mechanical, plumbing, electrical, vertical transportation, and access/security systems; Coordinates with field staff to ensure asset data is consistent with database of record; Assists in computation of amount of labor, tools, and material required for completion of work orders; Issues sub-work orders, cancellations, changes and high-priority work orders; Maintains and monitors comprehensive records of work orders, scheduled completion dates, work progress and delays and works with supervisors and managers to adjust proposed dates to reflect current status; Places purchase requests for tools and/or materials and manages quote/bid process through final approval; Monitors crew availability, intermixing crew specialties as necessary to maximize available resources; Performs information processing related duties including using statistical reports or programs, data entry and retrieval; Performs related work as assigned or required. Knowledge of business English, spelling, punctuation, and arithmetic; Knowledge of modern office methods, practices, and procedures; Knowledge of data entry and work management systems; Knowledge of office automation equipment and systems; Knowledge of laws and rules governing procedures and legal requirements encountered in government office operations; Knowledge of service scheduling, time, material, and manpower requirements to complete a variety of facility maintenance work projects; Knowledge of the methods and techniques utilized in facilities repair and maintenance projects; Knowledge of principles and procedures of inventory practices.
Specialist, Administrative Support PearsonSpecialist, Administrative SupportTallahassee, FL$55,000–$90,000 / yearAs required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows: The minimum full-time salary range is between $55,000 to 90,000. As an Administrative Support Associate (IC20) supporting two leaders within Pearson’s Enterprise Learning & Skills division, you will provide reliable, high-quality administrative and coordination support that helps the business run smoothly.
Pilot Administrative Services Specialist Florida Institute of TechnologyPilot Administrative Services SpecialistFloridaThe federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires colleges and universities, both public and private, participating in federal student aid programs to disclose campus safety information, and imposes certain basic requirements for handling incidents of sexual violence and emergency situations. Florida Tech’s 2025 Annual Security and Fire Safety Report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Florida Tech; and on public property within, or immediately adjacent to and accessible from, the campus.
NewExecutive Administrative Assistant Unified Women's HealthcareExecutive Administrative AssistantFloridaFull timeThis role supports management and general business operations by independently managing executive workflow, prioritizing competing business needs, coordinating confidential executive matters, and exercising discretion and sound judgment in determining appropriate action, escalation, and follow-through. Through 815+ clinics, 23 IVF labs, nationwide telehealth capabilities and targeted case management, our 2,700+ independent, affiliated providers deliver comprehensive women’s health services and continuously work to implement methods and develop techniques or platforms that improve the healthcare experience.