p>Key Responsibilities: • Document Scanning & Records Management • Scan special education documents including: • Individualized Education Programs (IEPs) • Evaluation Summary Reports (ESRs) • Progress monitoring data • Consent forms, releases, and evaluation paperwork • Meeting notices, sign-in sheets, and compliance documentation • Ensure scanned documents are clear, complete, legible, and correctly oriented • Save and label files using established naming conventions • Organize documents by student, date, and document type • Infinite Campus Data Support • Upload scanned documents into Infinite Campus under the appropriate student profile and document category • Verify documents are correctly attached to corresponding IEPs, ESRs, or compliance records • Cross-check uploads using provided checklists to ensure all required components are present • Identify and flag missing, incomplete, or unclear documentation for follow-up • Compliance & Timeline Support • Support adherence to special education timelines and documentation requirements • Assist the Special Education Coordinator with maintaining Indicator 11 and Indicator 13 documentation • Prepare and organize student records for internal reviews and audits • Maintain accurate, up-to-date digital student files • Communication & Collaboration • Communicate clearly and professionally with: • Special Education Coordinator • Special Education Case Managers • Associate teachers and related service providers (as directed) • Provide brief status updates on assigned tasks • Ask clarifying questions when instructions are unclear • Communicate professionally over the phone when needed for internal follow-up • Confidentiality & Professional Practice • Maintain strict confidentiality of all student records in compliance with FERPA and school policies • Handle sensitive information with professionalism and discretion • Follow all internal procedures related to student data access, storage, and security.
The mission of Sussex Montessori School is to nurture the development of empathetic, collaborative, persistent, and innovative global and community citizens in accordance with the time-tested philosophy of Maria Montessori, through authentic personalized learning experiences, respectful relationships, opportunities to innovate, and a focus on global citizenship.