Carbondale, IL13 days ago
Approves requisitions for the purchase of goods and services; reviews requisitions for accuracy, specifications and completeness; contacts departments concerning clarifications; verifies that all required approvals have been obtained; supervises, plans, assigns, and reviews procurement work activities of staff; counsels staff on conduct in procurement; evaluates job performance, and approves or recommends personnel actions; prepares documents or letters of transmittal for the University Administration or the Board of Trustees to approve requisitions as delegated; meets with vendor/contractor representatives to determine sources of supply, discuss pricing discounts/contracts and to resolve any problems with a particular vendor/contractor; responsible for solutions to highly complex functions (such as budgetary planning, relationships with state and federal agencies, procurement planning and bid auditing, pricing, invoicing, reconciliation, etc.) for maximum cost-efficiency in procurement; coordinates and oversees auditing activities; serves as primary liaison to departments, administrators, and other contacts concerning procurements; monitors and implements policies and procedures for compliance and oversees the preparation of the required documentation; performs research or investigatory functions in the procurement area (such as assisting users in the development of specifications for a total campus system) and/or in the preparation and administration of contracts; performs or supervises procurement of highly technical and/or critical items; approves purchase orders and requisitions involving a major commitment of the institutions resources; develops and administers (perhaps in conjunction with the head of the department) the procurement departments budget; administers and trains others in Enterprise Resource Planning (ERP) or related procurement systems; analyzes and prepares statistical reports, narrative reports, and publications for use in formulating the goals and objectives of the program; serves on various committees representing the procurement department; stays abreast of market conditions and delivery lead time to rebid and/or renew a contract; forecasts demand or creates supply plans that ensure availability of materials or products; monitors forecasts and quotas to identify changes or to determine their effect on supply chain activities; defines performance metrics for measurement, comparison, or evaluation of supply chain factors, such as product cost or quality; analyzes inventories to determine how to increase inventory turns, reduce waste, or optimize customer service; performs duties of the lower-levels in this series as required; performs other related duties as assigned. NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy a portion of the above requirements.