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Event Planning & Coordination Collaborate on the planning and execution of Undergraduate Admissions events such as Premiere, Invitation to Excellence, Daily Visits, and other large-scale recruitment experiences . Event Operations, Inventory & Storage Management Take ownership of the Campus Visits event storage room, ensuring it remains organized, functional, and event-ready .

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Job Description Job Title: Graduate Student Employee Biweekly - Undergraduate Admissions Recruitment - Campus Events - BC Job Classification: Graduate Student Employee Biweekly Department: Undergraduate Admissions Hiring Manager: Blake Sunny Contact: Blake_Sunny@baylor.edu Work Schedule: 20 Hours per week between 8am and 5pm - 5 weekend events per semester. Desired Length of Employment: Fall/Spring Pay Rate: $13.00/hr Job Description: <ul><li>Must be an enrolled graduate student - not undergraduate </li><li>Must commit to one year of employment with Undergraduate Admissions </li><li>Must work 20 hours per week and attend 5 weekend events per semester </li><li>Must be able to lift up to 25 pounds and drive a vehicle </li><li>Must possess strong communication, organization, and problem-solving skills </li><li>Must be able to work both independently and as part of a team </li></ul>Job Responsibilities: Student Leadership & Advising <ul><li>Co-supervise over 160 undergraduate students serving as Baylor Experience & Admissions Representatives (BEARs) </li><li>Create and distribute event-specific assignments and detailed role descriptions for BEARs to ensure clarity and accountability during events </li><li>Send regular communication to student staff regarding schedules, expectations, and event logistics </li></ul>Event Planning & Coordination <ul><li>Collaborate on the planning and execution of Undergraduate Admissions events such as Premiere, Invitation to Excellence, Daily Visits, and other large-scale recruitment experiences </li><li>Pack and organize event materials, signage, and supplies; ensure accurate inventory before and after events </li><li>Create detailed event schedules and checklists for student </li><li>Support logistics with campus partners, vendors, and academic departments to ensure seamless execution </li><li>Schedule and assist with pre-event preparation meetings with BEARs and staff </li><li>Send timely reminder emails, day-of instructions, and follow-up communication to ensure student staff are well-prepared </li><li>Assist with on-site event execution, including setup, check-in, problem-solving, and guest experience oversight </li></ul>Event Operations, Inventory & Storage Management <ul><li>Take ownership of the Campus Visits event storage room, ensuring it remains organized, functional, and event-ready </li><li>Conduct regular inventory audits of event materials, supplies, and equipment, maintaining accurate and up-to-date records </li><li>Partner with the Assistant Director to develop and manage a check-out system for event materials to improve accountability and tracking </li><li>Monitor supply levels and communicate needs for restocking, repairs, or replacements in a timely manner </li><li>Oversee the proper use, organization, and return of all event materials following events </li><li>Manage event linens, including ensuring proper collection, storage, and coordination for cleaning and reuse </li></ul>Administrative & Operational Support <ul><li>Maintain clear records of student availability, performance, and responsibilities at events </li><li>Collaborate with the Campus Visits team, including two other Graduate Assistants, to manage the daily and event operations of the Hurd Welcome Center </li><li>Support marketing and communications initiatives related to visits and events </li><li>Provide input and support for continuous improvement of events, training, and guest services </li></ul> Employer: Baylor University Work Location: Mark and Paula Hurd Welcome Center Work Address: 901 S University Parks Dr, Waco, TX 76706

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Graduate Student Employee Biweekly - Undergraduate Admissions Recruitment - Campus Events - BC Baylor University

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