FULL_TIME

FEED

YEAR

Support the preparation of reports, including weekly direct reports, annual assessment reports, and Title III documentation. • Verify and submit work-study and student worker payroll hours within institutional deadlines.

The Eunice Walker Johnson School of Education and Social Sciences invite applications for a full-time Administrative Assistant to provide high-level executive, operational, and academic support to the Office of the Dean. The successful candidate will serve as a confidential assistant to the Dean and to the chairs, directors, and coordinators of the School’s academic programs. This is a mission-critical role that supports faculty operations, student services, fiscal processing, and accreditation activities within a dynamic liberal arts environment. ESSENTIAL RESPONSIBILITIES Executive & Administrative Support • Serve as the confidential assistant to the Dean and to the School’s chairs, directors, and coordinators. • Manage the Dean’s calendar, correspondence, and meeting logistics, including scheduling, agendas, and follow-up communications. • Prepare minutes for meetings convened by the Dean; archive and distribute minutes to faculty and stakeholders as appropriate. • Draft, format, and proofread letters, memoranda, reports, and presentations on behalf of the Office of the Dean. • Maintain the strictest confidentiality regarding faculty, staff, and student information at all times. Office Operations & Communication • Greet faculty, students, and visitors professionally and respond to telephone and email inquiries in a timely manner. • Collect, sort, and distribute departmental mail. • Maintain organized electronic and paper filing systems, including secure storage of sensitive records. • Inventory and order office supplies; submit work orders to Facilities to ensure a safe and functional work environment. • Supervise and coordinate the work of assigned work-study students. Academic & Student Support • Support pre-registration and registration activities for the School’s programs. • Assist with the preparation and distribution of academic materials, including syllabi, advising documents, and student tracking forms. • Provide front-line support to students with general inquiries and refer specialized concerns to appropriate faculty or administrators. • Support faculty in coordinating field experience, clinical placement, and internship documentation. Fiscal & Procurement Support • Process requisitions, purchase orders, travel authorizations, and reimbursement requests through Jenzabar. • Maintain accurate records of grant disbursements, expenditures, and accountability documentation. • Verify and submit work-study and student worker payroll hours within institutional deadlines. Accreditation, Assessment & Records • Provide administrative support for institutional and programmatic accreditation cycles, including CAEP, CSWE, NAEYC, SACSCOC, and other applicable bodies. • Assist with the organization, indexing, and archiving assessment evidence, faculty credentials, and program documentation. • Support the preparation of reports, including weekly direct reports, annual assessment reports, and Title III documentation. General • Adhere to all Talladega College policies and procedures. • Demonstrate punctuality and consistent attention to institutional deadlines. • Perform other duties as assigned by the Dean or designee.Powered by JazzHR

Talladega College

Administrative Assistant

Administrative Skills

Disbursements

Documentation

Executive Assistant Skills 

Faculty Administration

Logistics

Mail Processing

Meeting Minutes

Operational Communications

Operational Support

Organizational Skills

Purchase Orders

Purchasing/Procurement

Record Keeping

Reimbursement

Reporting Skills

Social Sciences

Student Financial Services

Time Management

University/School Policies

partner JazzHR

OTHER

UNKNOWN

Judd Edwards - State Farm Agent is looking for a motivated and detail-oriented high school intern to assist with basic administrative tasks and support our team of insurance professionals. This part-time position is a great opportunity to gain hands-on experience in a professional office setting while developing valuable communication and organizational skills.

Benefits: <ul><li>Bonus based on performance</li><li>Competitive salary</li><li>Flexible schedule</li><li>Opportunity for advancement</li><li>Training & development</li></ul> ROLE DESCRIPTION: Judd Edwards - State Farm Agent is looking for a motivated and detail-oriented high school intern to assist with basic administrative tasks and support our team of insurance professionals. This part-time position is a great opportunity to gain hands-on experience in a professional office setting while developing valuable communication and organizational skills. We welcome your enthusiasm and fresh perspective as we work together to serve our customers and grow our business. RESPONSIBILITIES: <ul><li>Provide general office support, including filing, data entry, and organizing documents.</li><li>Assist with answering phones, taking messages, and directing customer inquiries.</li><li>Help with scheduling and appointment reminders.</li><li>Support the team by preparing and mailing documents.</li><li>Learn about insurance services and assist in basic customer interactions under supervision.</li></ul>QUALIFICATIONS: <ul><li>Strong organizational skills and attention to detail.</li><li>Friendly and professional communication skills.</li><li>Ability to work well in a team and follow instructions.</li><li>Willingness to learn and take on new tasks.</li><li>Basic computer skills (email, typing, and using office software is a plus).</li></ul>This position is ideal for a student looking to gain workplace experience in a professional environment. If you're eager to learn and contribute, we'd love to hear from you!

Judd Edwards - State Farm Agent

Intern - State Farm Agent Team Member

Business Growth

Calendar Management

Communication Skills

Computer Skills

Customer Relations

Data Entry

Detail Oriented

Insurance

Secondary School

Team Building

Team Player

Telephone Skills

Training/Teaching

Typing

In this critical role, you will take charge of generating invoices, maintaining precise billing records, and ensuring all transactions are processed efficiently and on time along with other office duties. Proactively follow up on outstanding invoices and monitor payment statuses to secure timely collections.

This position is On Site Only. No RemoteWe are actively seeking a detail-oriented and dependable Billing/Office Administrator to strengthen our team. In this critical role, you will take charge of generating invoices, maintaining precise billing records, and ensuring all transactions are processed efficiently and on time along with other office duties. Your expertise will be vital in managing our accounts receivable and supporting our team.**Key Responsibilities**:<ul><li>Prepare and manage invoices.</li><li>Verify the accuracy of billing data and resolve any discrepancies promptly.</li><li>Maintain comprehensive records of billing transactions to ensure accuracy.</li><li>Address and resolve billing inquiries and disputes with contractors effectively.</li><li>Proactively follow up on outstanding invoices and monitor payment statuses to secure timely collections.</li><li>Collaborate with other departments to guarantee the integrity of all billing information.</li><li>Process refunds, credits, or adjustments as needed with precision.</li><li>Generate insightful reports on billing activity and assist in month-end closing.</li><li>Permit submissions.</li><li>Other Office duties as needed</li></ul>**Qualifications**:<ul><li>Proven experience as a billing admin or in a similar role.</li><li>Proficiency in MS Office (especially Excel) and Outlook. Pivot tables are a plus.</li><li>Unmatched attention to detail and a steadfast commitment to accuracy.</li><li>Exceptional organizational and multitasking skills vital for a fast-paced environment.</li><li>Strong communication and interpersonal abilities to foster collaboration.</li></ul>Join us now and play a pivotal role in our success! Your contributions are essential to our continued growth.Job Type: Full-timeBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li><li>401(k)</li></ul>

Blue Streak LLC 1

Administrative Assistant -On Site Only

Accounting Close

Accounts Receivable Management

Billing

Billing Records

Credit Processing

Credit and Collections

Data Quality

Interpersonal Skills

Microsoft Excel

Microsoft Office

Microsoft Outlook

Multitasking

Pivot Tables

Transaction Processing/Management

BreezyHR

Must meet Highly Qualified Paraprofessional Status: 48 Semester hours of college coursework OR an Associate's Degree OR passing scores on the WorkKeys assessment (Business Writing, Applied Math, Workplace Documents). Become proficient in operating and maintaining such equipment as a laminating machine, copy/fax machine, intercom and any other equipment necessary to the job.

Job Summary Talladega County Schools Talladega, AL 35161 P O S I T I O N G U I D E POSITION:Clerical Assistant QUALIFICATIONS: High School Graduate or GED Must meet Highly Qualified Paraprofessional Status: 48 Semester hours of college coursework OR an Associate's Degree OR passing scores on the WorkKeys assessment (Business Writing, Applied Math, Workplace Documents) Complete application on File Approved background check conducted by Fieldprint REPORTS TO:Principal JOB GOAL:To assist the secretary and principal with related office duties. PERFORMANCE RESPONSIBILITIES: <ol><li>Maintain an acceptable level of ethical behavior and confidentiality of information about students.</li><li>Proficient computer skills.</li><li>Provide clerical assistance.</li><li>Maintain daily attendance and complete monthly attendance reports.</li><li>Utilize the Student Information System to enter information related to student tardiness, check-ins and check-outs. Keep accurate monthly reports related to student attendance.</li><li>Assist with implementation of the CNP program including, but not limited to, free and reduced lunch forms and tickets.</li><li>Assist with counting and documenting any and all money that comes through the office.</li><li>Answer the telephone as needed. Take accurate messages and schedule appointments as requested.</li><li>Become proficient in operating and maintaining such equipment as a laminating machine, copy/fax machine, intercom and any other equipment necessary to the job.</li><li>Construct bulletin boards/learning displays as needed.</li><li>Assist with athletic event preparation as needed.</li><li>Learn the appropriate computer program(s) to assist with posting grades, running report cards, etc.</li><li>Assist with the initial student enrollment/paperwork process.</li><li>Assist with graduation preparation, school pictures, and any other school wide event.</li><li>Assist with any typing responsibilities including purchase orders.</li><li>Prepare honor rolls, grade verification sheets, class rolls, student schedules etc.</li><li>Maintain appropriate fixed asset inventory.</li><li>Assist in the office as needed.</li><li>Assist any substitute teacher assigned in the absence of the regular teacher.</li><li>Perform any other related duty as assigned by the principal. </li></ol> EVALUATION:Performance of this job will be evaluated in accordance with the provisions of the Board's policy on Evaluation of School Support Personnel. TERMS OF EMPLOYMENT:9 months Clerical Assistant Salary Schedule - salary to be established by the Board.

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Administrative Assistant Talladega College

Intern - State Farm Agent Team Member Judd Edwards - State Farm Agent

Administrative Assistant -On Site Only Blue Streak LLC 1

Clerical Assistant Alabama Department of Education

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