Grand Junction, CO19 days ago
The Program Assistant I follows all purchasing procedures, creates purchase requests, makes purchases, ensures invoices are accurate, makes the necessary inquiries when invoice concerns exist and paying these bills in a timely manner; allocates for administrative staffs' state-issued credit cards in a timely manner, ensures that proper signatures are secured regarding all fiscal matters; monitors a particular budget as requested, ensures the correct object codes are established and are utilized properly; assists with any facet of grant management as instructed by the supervisor or other member of Forensic Services management. They also process incoming mail; order supplies; update Qualtrax and SharePoint with vital forensic staff information; compose documents including letters, memos, general correspondence and spreadsheets, scan or email documents or correspondence as necessary, email and file signed reimbursements, track maintenance and mileage on fleet vehicles, maintain the forensic library, maintain subscriptions, register the forensic services staff for intra and interstate trainings, renew technical memberships, maintain digital workspaces, and uploading documents to Qualtrax.