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Provide administrative support for QAS safety functions, including coordinating safety training schedules and maintaining completion records, supporting contractor and vendor safety prequalification processes, assisting with incident and accident reporting and tracking, recording and distributing meeting minutes for safety meetings, and maintaining safety dashboards and reporting tools to ensure accurate, up-to-date information for the safety team. Serve as the primary administrator for the Learning Management System (LMS), including inputting and updating course content, creating and editing training assignments, and tracking and maintaining accurate training rosters and completion records across Quanta Services operating companies.

HOUR

<h4>About Us</h4>Quanta Aviation Services (QAS) is the administrative and organizational arm supporting four aviation companies within Quanta Services. Together, these companies operate the largest private utility helicopter fleet in the world.QAS supports the aviation group through operational coordination, safety and compliance oversight, construction and rigging support, and training that prepares both flight crews and lineworkers to safely perform helicopter-supported utility work. By providing this structure and support, Quanta Aviation Services enables each operating company to focus on safe operations, customer service, and executing complex utility and construction missions nationwide.<h4>About this Role</h4>The Administrative Assistant at Quanta Aviation Services (QAS) provides broad administrative support to office operations, serving as a key resource for the QAS safety and training team and cross-divisional stakeholders across Quanta Services. This role manages daily tasks including scheduling, correspondence, record-keeping, and LMS administration, while building trusted relationships with team members and delivering responsive, professional service to internal and external contacts. The ideal candidate is highly organized, collaborative, and committed to maintaining accurate records and supporting seamless communication throughout the organization.<h4>What You'll Do</h4>Key Responsibilities:1. General Administrative Supporta. Handle day-to-day office tasks including answering phones, managing correspondence, ordering supplies, scheduling meetings, taking meeting minutes, coordinating travel arrangements, and maintaining filing systems and records with accuracy and discretion. 2. Communication & Stakeholder Coordinationa. Serve as the primary point of contact for internal and external inquiries; draft, review, and organize written correspondence to support timely communication between executives, staff, and outside parties across Quanta Services.3. Records & Document Managementa. Maintain organized filing systems for training records, personnel documents, and operational files; prepare, edit, and distribute reports, presentations, and other materials as needed to support office and program operations.4. Cross-Divisional Liaisona. Act as a point of coordination between QAS and operating companies across Quanta Services for training-related scheduling, communications, and follow-up; assist with logistics for in-person and remote training events as needed.5. Safety Administrative Supporta. Provide administrative support for QAS safety functions, including coordinating safety training schedules and maintaining completion records, supporting contractor and vendor safety prequalification processes, assisting with incident and accident reporting and tracking, recording and distributing meeting minutes for safety meetings, and maintaining safety dashboards and reporting tools to ensure accurate, up-to-date information for the safety team.6. Learning Management System (LMS) Administrationa. Serve as the primary administrator for the Learning Management System (LMS), including inputting and updating course content, creating and editing training assignments, and tracking and maintaining accurate training rosters and completion records across Quanta Services operating companies.<h4>What You'll Bring</h4>Qualifications:<ul><li>Experience: 2+ years in an administrative or office support role; experience supporting training programs or coordinating across multiple departments or business units is a plus.</li><li>Software Proficiency: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>LMS Administration: Experience with Learning Management Systems (LMS), including data entry, course creation and editing, and training roster tracking; ability to maintain accurate records across multiple user groups or locations.</li><li>Detail Orientation: Strong accuracy in data entry and record-keeping; ability to manage multiple priorities and maintain well-organized files and documentation.</li><li>Communication: Excellent interpersonal and written communication skills; ability to work effectively with staff, management, and contacts across multiple Quanta Services operating companies with a high degree of professionalism and confidentiality.</li><li>Organizational Skills: Exceptional ability to multitask, prioritize, and remain adaptable in a fast-paced, high-demand environment.</li><li>Preferred Attributes:</li><li>Experience supporting multiple leaders at once.</li><li>Should be highly organized, resourceful, and proactive.</li><li>Strong problem-solving skills with the ability to pivot quickly.</li><li>Comfortable in an environment where priorities shift rapidly and flexibility is essential.</li><li>A collaborative, team-oriented approach with a positive, professional attitude.</li><li>Builds trust and effectively collaborates with team members across all levels of the organization.</li><li>Well-developed customer service abilities, including clear communication and responsiveness to internal and external stakeholders.</li><li>Physical Demands:<ul><li>While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus.</li><li>The employee is required to perform continued periods of work at a computer and use a computer screen and be able to occasionally lift up to 50 pounds of weight throughout the assigned workday.</li></ul>Position Type/Expected Hours of Work:<ul><li>This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional overtime may be required.</li><li>This position requires access by phone and or email during normal and extended hours.</li></ul>Other Duties:This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.<h4>Compensation Range</h4>The anticipated compensation for this position is USD $20.00/Hr. - USD $25.00/Hr. depending on experience and qualifications.<h4>Equal Opportunity Employer</h4>All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.</li></ul>

Quanta Aviation Services Group

Administrative Assistant

Administrative Skills

Aviation Industry

Calendar Management

Communication Skills

Construction

Construction Support

Customer Support/Service

Data Entry

Detail Oriented

Document Management

Documentation

Editing

Establish Priorities

Interpersonal Skills

Learning Management System (LMS)

Lift/Move 50 Pounds

Logistics

Mail Processing

Maintain Compliance

Meeting Minutes

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multitasking

Operational Support

Order Supplies

Organizational Skills

People Management

Problem Solving Skills

Professional Services

Project/Program Coordination

Record Keeping

Records Management

Reporting Dashboards

Safety Compliance

Safety Process

Safety Training

Systems Maintenance

Team Player

Telephone Skills

Time Management

Training Program

Training/Teaching

Travel Planning

User Groups

Vehicle Fleets

Writing Skills

Quanta

FEED

As a Customer Service Representative, you are a direct point of contact for any patient, care giver, referral source, or commercial account that contacts Care Medical either in person, over the telephone or via the internet, to provide equipment and/or services. Neat personal appearance with pleasing manner and interpersonal skills • Strong communication skills with capacity to make independent decisions • Medicare/Medicaid and insurance billing, bookkeeping or medical office experience preferred .

Quipt Home Medical is a rapidly growing leader in the provision of clinical respiratory equipment and service in the durable medical equipment industry. We are looking for driven individuals to come grow with us. Position: Customer Service Representative PositionReports To Branch Manager/CSR Director Position Summary As a Customer Service Representative, you are a direct point of contact for any patient, care giver, referral source, or commercial account that contacts Care Medical either in person, over the telephone or via the internet, to provide equipment and/or services. All CSSs are able to interact with customers to provide information in response to inquiries about products or services and to handle and resolve any complaints. A CSS is to receive, qualify, and process, according to procedure, all customer orders in a timely, efficient, accurate, and courteous manner. A CSS is often involved in investigating and responding to customer inquiries regarding shipments, products, deliveries and complaints. Let's start with what's important to you. The Benefits..... <ul><li>Medical Insurance- multiple plans to choose from </li><li>Dental & Vision Insurance </li><li>Short Term Disability & Long Term Disability Options </li><li>Life Insurance </li><li>Generous PTO plan </li><li>Paid Holidays </li><li>401K </li><li>401K match </li><li>Competitive Pay </li></ul>Essential Responsibilities: Have a comprehensive understanding of the following: <ul><li>All products we carry </li><li>Companywide Policies, Procedures, Standards, Specifications, Guidelines and Training Programs </li><li>Basic Brightree Functions </li><li>Proper Intake Procedures </li><li>Insurance Verification and Eligibility </li><li>CMN Requirements and Prior Authorizations </li><li>Documentation Requirements of the Equipment </li><li>Patient's Financial Responsibilities (Deductible, Co-Insurance, Co-Pay, ABN/Upgrade) </li><li>Difference Between Verbal, Written and WOPD orders </li><li>Complaint Resolution Procedures </li><li>Answers the telephone using the company's professional greeting and taking complete, accurate and detailed messages. Transfers callers to appropriate person or voice mail number. </li><li>Greets all visitors coming on their arrival. Ensure that they are properly directed to the appropriate personnel who might assist them. </li><li>Distributes mail daily and monitors the fax machine for incoming transmissions. Distributes correspondence to appropriate personnel or mailbox depending on the priority of the correspondence. </li><li>Qualify orders by identifying the customer's diagnosis and insurance coverage and ensure verification of the necessary insurance reimbursement information to process the third party billing when appropriate. Informs customers of financial responsibility. </li><li>Inputs customers' orders or changes into the computer system timely. Processes work order and necessary paperwork as well as prescriptions for physicians. </li><li>Arranges for convenient customer delivery/pickup time with patient and/or caregivers. Conveys orders to Clinical Specialists and/or delivery personnel. </li><li>Handles customer complaints courteously using appropriate techniques, problem solving skills and follow-up logs. </li><li>Audits, confirms and files all deliveries, pick-up or exchange paperwork daily. Reviews various edit reports to assure accuracy. </li><li>Tracks active rentals, automatic reorders, and concentrator maintenance, processing in a timely as per policy and procedure. </li><li>Obtains appropriate prior authorization number and time frame from appropriate third party payer. Logs information into database. </li><li>Obtains verbal and written orders from physicians, discharge planners and other healthcare professionals as needed. </li><li>Ensure that all assigned procedures, including but not limited to, billing, posting, insurance, denials, inquiries, orders, and paperwork are processed in an accurate and timely manner. </li><li>All patient files and information are maintained and current at all times. </li><li>Participates in company training programs </li><li>Demonstrates excellent oral and written communication skills with referrals, handling complaints and qualifying orders. </li><li>Timely filing of all necessary paperwork into patient charts. </li><li>Assist in working various computer reports for quality assurance. </li><li>Instruct the customer or caregiver in the proper and safe use of all equipment delivered in the store and provide each customer with the appropriate PIC sheet or other instructional material. Obtain required signatures and provide customers with a copy of the signed Delivery and Customer Information Checklists. </li><li>Strict adherence to all company policies and procedures. </li><li>Performs schedules hours, staggered shifts in accordance to the needs of the company. </li><li>Perform all above duties in other company locations when required. </li><li>May perform other duties not specifically listed in this position description as assigned by supervisor. </li><li>Continually strive to develop your knowledge and skills in all areas of your job. </li></ul>Requirements Position Qualifications<ul><li>High School Diploma or equivalent </li><li>Previous experience in a Clerical or Customer Service environment </li><li>Knowledge of Microsoft Office (Word, Excel) etc. </li><li>Proficient general office skills (typing, computer, fax, filing, multiple phone line) </li><li>Neat personal appearance with pleasing manner and interpersonal skills • Strong communication skills with capacity to make independent decisions • Medicare/Medicaid and insurance billing, bookkeeping or medical office experience preferred </li></ul> Continuing Education As designated by management to include company in services and off-site training programs as appropriate to industry and position. FLSA Status Non-Exempt Licenses, etc. None

Quipt Home Medical

Customer Service Representative

Billing

Bookkeeping

CSS (Cascading Style Sheet)

Co-Payments

Computer Systems

Customer Relations

Dental Insurance

Durable Medical Equipment

Equipment Maintenance/Repair

Fax Machines

Financial Management

Follow Through

Health Insurance

Healthcare

Healthcare Reimbursement

High School Diploma

Insurance

Life Insurance

Medicaid

Medical Billing

Medical Office

Medical Records

Medicare

Patient Care

Patient Charts

Physician Verbal/Telephone Orders

Prescription Drugs

Presentation/Verbal Skills

Quality Assurance

Reimbursement

Rentals

Reporting Skills

Resolve Customer Issues

Third-Party Payer

Training/Teaching Materials

Typing

Vision Plan

Voice Mail

IRecruitee

OTHER

We’re currently looking for a reliable and detail-oriented Office Assistant to join our team. Assist with data entry, basic bookkeeping, and other administrative tasks as needed.

We’re currently looking for a reliable and detail-oriented Office Assistant to join our team. This role is ideal for someone organized, proactive, and a team player. This is a part time position with the possibility of going full time. Key Responsibilities: <ul><li>Answer and direct phone calls and emails in a professional manner</li><li>Greet and assist visitors and clients</li><li>Maintain organized filing systems, both physical and digital</li><li>Manage calendars and appointments</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist with data entry, basic bookkeeping, and other administrative tasks as needed</li></ul>Requirements: <ul><li>Previous experience in an office or administrative role preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>A positive attitude and willingness to learn</li></ul>Please send resume with a brief cover letter.

Property Management

Office Assistant

Typing Jobs in Red Bluff, CA

Typing Jobs in Red Bluff, CA

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Typing Jobs in Red Bluff, CA

Administrative Assistant Quanta Aviation Services Group

Customer Service Representative Quipt Home Medical

Office Assistant Property Management

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