UNKNOWN

FEED

Processing of all accounts payable documents including purchase order invoices, direct pay invoices, check requests, employee expense reimbursements and remittance for weekly check mailings in accordance with university policies and procedure. Maintain accounts payable and vendor forms and files, including W-9 vendor forms and filing system for all accounts payable financial documents.

General Statement of JobThe Staff Accountant is an advanced accounting position within Financial Services. Primary responsibility includes processing and payment of all University invoices along with oversight and maintenance of accounts payable records. Additional duties include monthly billings and journal entry data entry.Specific Duties and Responsibilities<a name="QuickMark"></a>Essential Duties:Duties include management of University operating budget payments.Processing of all accounts payable documents including purchase order invoices, direct pay invoices, check requests, employee expense reimbursements and remittance for weekly check mailings in accordance with university policies and procedure.Review documents for reasonableness, timeliness of request for payment, accuracy of general ledger account coding, supporting documents, sales tax charges, and proper approvals. Intense scrutiny to provide assurance that duplicate, fraudulent or inaccurate invoices are not submitted for payment.Review purchase order documents for any invoicing discrepancies. Process receiving document/invoice report reviewing for irregularities, review incomplete document report and resolves outstanding items.Preparation of weekly check disbursement report and matching of invoices to ensure that the correct vendor and the correct amounts are posted.Assist campus customers with accounting payment questions. Daily interaction with both internal and external constituents including students, faculty, staff, and vendors. Works closely with the campus community. Ability to establish and maintain strong relationships with vendors, team members and all customers is essential.Review monthly statements from vendors, reconcile to outstanding vendor invoices, respond to vendor inquiries and assist in providing resolution to discrepancies.Maintain accounts payable and vendor forms and files, including W-9 vendor forms and filing system for all accounts payable financial documents.Performs account analysis and review, reconciling accounts payable general ledger accounts to the general ledger monthly. Prepares year-end audit reconciliation work papers, including year-end accrual entries.Preparation of annual Federal and State 1099s.Maintains solid knowledge of the university’s software data entry and retrieval system.Prepares monthly and quarterly billings as needed.Open and distribute incoming mail.Scanning, naming and e-filing documents.File weekly accounts payable invoices/check copies.Year-end transfer of documents to storage and transition preceding year files to prior year cabinet storage.Journal entry data entry.Processing of payroll subsidiary data to the general ledger.Assists faculty and staff with accounting adjustments, questions and concerns. Make presentations and conduct staff training seminars.Other duties as assignedEducation, Experience, and LicensesBachelor's degree from an accredited four-year college or university preferred.Two to four years progressive related experience or training preferred; or an equivalent combination of education and experience.Must have valid Driver's License and ability to meet the university's insurance requirements for driving university vehicles.Knowledge, Skills, and AbilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>Strong expertise in Microsoft Excel; advanced level skills in Word and the ability to use computers proficiently.</li></ul><ul><li>Ability to maintain strict confidentiality.</li></ul><ul><li>Requires credit check due to financial responsibilities.</li></ul><ul><li>Strong communication skills.</li></ul><ul><li>Ability to read and comprehend simple instructions, short correspondence, and memos.</li></ul><ul><li>Ability to write correspondence.</li></ul><ul><li>Ability to effectively present information in one-on-one and small group situations to students, faculty, staff and members of the public.</li></ul><ul><li>Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.</li></ul><ul><li>Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.</li></ul><ul><li>Ability to anticipate potential problems and seek proactive solutions, collect data, establish facts and draw valid conclusions.</li></ul><ul><li>Ability to present facts to faculty, staff and management for departmental response.</li></ul><ul><li>Ability to deal with a variety of information presented in oral or written formats.</li></ul><ul><li>Ability to deal with non-verbal behavior in assisting with problem resolution.</li></ul><ul><li>Must be able to communicate effectively in both oral and written form. Be friendly and courteous.</li></ul><ul><li>Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.</li></ul><ul><li>Ability to respond to common inquiries or complaints from employees, students, regulatory agencies, or members of the business community in a polite and professional manner.</li></ul><ul><li>Ability to interpret policies and procedures manuals.</li></ul><ul><li>Ability to effectively present information to top management, public groups, and/or boards of governors.</li></ul><ul><li>Ability to effectively communicate orally and in writing to individuals and groups.</li></ul><ul><li>Ability to define problems, collect data, establish facts, and draw valid conclusions.</li></ul><ul><li>Requires the ability to manage or administer grant funds.</li></ul>Physical Demands/Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or use a computer keyboard and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.The noise level in the work environment is usually moderate.NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

Missouri Southern State University

Staff Accountant

Accounting

Accounts Payable

Analysis Skills

Billing

Budget Management

Check Processing

Communication Skills

Customer Relations

Customer Support/Service

Data Collection

Data Entry

Data Recovery

Depth Perception

Documentation Review

Driver's License

Financial Management

Financial Reporting

Financial Services

General Ledger Accounting

Grant Administration/Management

Insurance

Keyboards

Legal Documents

Mail Processing

Microsoft Excel

Microsoft Word

Payment Processing

Payroll Administration

People Management

Physical Demands

Presentation/Verbal Skills

Problem Solving Skills

Purchase Orders

Reconciliation

Regulations

Reimbursement

Sales Support

Sales Tax

Seminars

Staff Training

Training/Teaching

University/School Policies

Vehicle Driving

Vendor/Supplier Relations

Writing Skills

clearcompany

OTHER

Introduction:
Are you committed to community safety? We work hard to protect clients, customers, and teammates from fire hazards by installing, maintaining, and inspecting fire suppression systems. Our fire suppression systems ensure uninterrupted operations in businesses you likely visit, and our technicians take pride in their communities, prioritizing safety for all. If you share this passion and commitment, let's talk about how you can join us in our mission and build your future with us! 

Position Summary:
The National Accounts Billing Specialist at Marmic Fire & Safety is responsible for processing, data entry, and accurate billing of Fire Protection service orders for National Account Customers. This role ensures each work order is invoiced with precision and resolves any discrepancies to maintain Accounts Receivable metrics. The specialist manages billing tasks across various customer-specific software portals and collaborates with Marmic branches and partner affiliates to address any issues related to billing and payment.

Core Responsibilities:
<ul style="list-style-type: disc;"><li>Billing and Data Entry:<ol style="list-style-type: circle;"><li>Post job processing of completed work orders in Marmic’s software portals.</li><li>Perform data entry, paperwork submission, and invoicing through assigned customer-specific software portals.</li><li>Produce accurate line-item billing on a per-job basis, adhering to various customer-requested formats.</li></ol></li><li>Issue Resolution and Management:<ol style="list-style-type: circle;"><li>Document and resolve pricing questions or concerns with internal branches or customers.</li><li>Work with Marmic branches and/or partner affiliates to address missing paperwork and pricing issues.</li><li>Monitor and manage customer Accounts Receivable reports to ensure timely payments and adherence to AR metrics.</li><li>Resolve short pays, overpayments, and other payment discrepancies.</li></ol></li><li>Customer and Internal Relations:<ol style="list-style-type: circle;"><li>Collaborate with Marmic National Account CSR’s and the Department Manager to keep customer pricing sheets up to date.</li><li>Ensure accurate paperwork and documentation for each service order.</li><li>Maintain professional relationships with branch and affiliate partners.</li></ol></li><li>Administrative Duties:<ol style="list-style-type: circle;"><li>Ensure jobs are ‘pre-billed’ and prepared for post-job processing.</li><li>Support successful monthly closings with complete and accurate job progression and processing.</li><li>Maintain customer scopes of work and job/customer-specific pricing as assigned.</li><li>Meet or exceed all customer service metrics (KPI’s or SLA’s) and support Marmic branches and partner affiliates for success.</li></ol></li></ul> The above information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications.

Minimum Qualifications:
<ul style="list-style-type: disc;"><li>High School Diploma or equivalent required; undergraduate degree in business management or similar fields preferred.</li><li>Strong work ethic and well-organized with a professional and reliable attitude.</li><li>Proficient in Excel, Google Sheets, Microsoft Word, and Google Docs.</li><li>Detail-oriented with strong problem-solving skills and the ability to communicate effectively both verbally and in writing.</li><li>Ability to develop strong working relationships with customers and Branch Managers.</li><li>Ability to work in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.</li><li>Capability to interact professionally in high-stress situations and thrive in a team-oriented environment.</li><li>Must pass pre-employment background and substance abuse screening upon hire and throughout employment.</li></ul>

Preferred Qualifications:
<ul style="list-style-type: disc;"><li>Prior experience in billing or Accounts Receivable.</li><li>Fluent in Spanish.</li></ul>

Benefits & Perks:
At Marmic Fire and Safety, we offer more than just competitive pay. As a full-time employee, you'll enjoy a range of great benefits, including the below. Join us and enjoy a rewarding career with excellent perks! <ul><li>Employee Ownership Program</li><li>Company-paid training programs and on-the-job training.</li><li>Tele-health services if healthcare coverage is elected</li><li>401K plan with up to a 4% company match</li><li>Medical, Dental and Vision Insurance effective the first of the month following your start date</li><li>Accrual of up to 13 days of Paid Time Off (PTO) in your first year</li><li>7 Paid Holidays annually</li></ul>

Who We Are:
Since 1951, Marmic has focused on one mission: protecting the communities we serve. What began as a small, family-run fire protection business has grown into a trusted national partner for complete fire and life safety services. With 1,300+ team members and more than 50,000 customers, we deliver local, personal support backed by the strength and resources of a national organization. As we’ve expanded - bringing more than 30 businesses into the Marmic family in just the past few years - we’ve built a culture where skilled technicians and industry experts can thrive, share their knowledge, and create lasting careers. We take pride in our work because it matters. Every team member is also an owner of the company, sharing in the success they help create. That sense of ownership drives our culture of teamwork, accountability, and pride in craftsmanship. It also means our people are building a stronger financial future for themselves and their families. Today, Marmic is one of the largest providers of comprehensive fire and life safety services in the country. Our teams install, inspect, and repair critical systems in industrial and corporate facilities, hospitals, schools, retail environments, and more—protecting lives and property every step of the way.

EEO Statement:
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Typing Jobs in Webb City, MO

Resume Resources

Get noticed by top employers!

Typing Jobs in Webb City, MO

Staff Accountant Missouri Southern State University

Billing Specialist, National Accounts Marmic Fire & Safety

Resume Resources