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This role supports the Academy by translating event plans into well-coordinated execution, maintaining organized systems for inventory and campus readiness, and ensuring that all physical aspects of events reflect a welcoming and professional Ursuline experience. As Ursuline approaches its 300th year, this is a once-in-a-lifetime opportunity to join a dynamic team helping shape the next chapter of the oldest Catholic school and oldest girls' school in the United States.

Position SummaryThe Academy Event Logistics Coordinator is responsible for the logistics and execution of events and related functions, ensuring that all logistical elements are delivered with consistency, efficiency, and attention to detail.This role supports the Academy by translating event plans into well-coordinated execution, maintaining organized systems for inventory and campus readiness, and ensuring that all physical aspects of events reflect a welcoming and professional Ursuline experience. The Manager reports directly to the Director of Development & Alumnae Engagement and collaborates with multiple departments across the Academy.This is an 11-month position aligned with the academic calendar and event cycle.Essential Duties and Responsibilities:Event Execution & Logistics Execute Academy events based on established plans and run-of-show documents developed by the various internal stakeholder groups. Manage event logistics including setup, breakdown, and space readiness (tables, chairs, linens, AV, signage) Help develop and implement actionable detailed execution timelines and checklists Monitor event flow and troubleshoot issues in real time to ensure smooth delivery and experience Manage volunteer groups to facilitate timely and organized implementation of events that nurtures community engagement and reaches defined goals.Operational Coordination Coordinate with internal teams (Advancement, Enrollment, School leadership and operational teams) to align event logistics with priorities Partner with Facilities, Security, and vendors to ensure spaces are properly prepared and all logistics are confirmed in advance Serve as primary point of contact for vendors during event execution Ensure clarity of roles and responsibilities when supporting events led by other departmentsInventory & Storage Management Maintain organized systems for event inventory, storage, and reusable materials Track usage, coordinate cleaning/repairs/disposal, and ensure materials are properly stored and accessible Improve operational efficiency by reducing waste and last-minute needsBookstore Operations Oversee day-to-day bookstore operations, including:     Inventory tracking and restocking    Processing in-person and online sales     Maintaining an organized and welcoming retail environment Coordinate with the Business Office to ensure accurate financial processing and reporting Supervise volunteers supporting bookstore operationsEvent and Book Store Reporting & Continuous Improvement Track and report key operational insights following events, including:     Execution compared to expectations     Logistical challenges or inefficiencies     Timing and coordination issues Recommend operational enhancements to improve efficiency and execution quality over timeQualificationsRequired Bachelor's degree or equivalent professional experience Minimum of 3–5 years of experience in event operations, logistics, inventory management, or a related field Strong organizational and time management skills with the ability to manage multiple priorities Demonstrated ability to execute detailed plans with accuracy and consistency Strong reporting and administrative skills, including the ability to track, analyze, and regularly communicate data related to events, inventory, and bookstore operations Proficiency in basic data tracking tools (e.g., Excel, Google Sheets) and comfort maintaining organized records and reports Effective communication and collaboration skillsPreferred Experience working in an educational or nonprofit environment Experience coordinating with facilities teams and external vendors Familiarity with inventory management or operational systemsKey Competencies Detail-oriented and highly organized Reliable and accountable Calm and solutions-oriented under pressure Collaborative and service-minded Ability to follow direction while working independently Comfortable working with data and translating operational information into clear, usable reportsCome make a difference at Ursuline Academy!Ursuline Academy of New Orleans, founded in 1727 and sponsored by the Ursuline Sisters, is a Catholic school for girls offering a strong educational environment from early childhood through a college preparatory secondary program.As Ursuline approaches its 300th year, this is a once-in-a-lifetime opportunity to join a dynamic team helping shape the next chapter of the oldest Catholic school and oldest girls' school in the United States. Rooted in spiritual formation, academic excellence, and a lifelong commitment to Serviam: I will serve, Ursuline educates young women to lead with confidence, compassion, purpose, and courage.The Academy's all-girls environment empowers students to challenge themselves, explore beyond their comfort zones, and expand what they believe is possible. With STEM and the Arts serving as equal partners in 21st-century learning, Ursuline prepares girls to think boldly, serve generously, and lead their own paths with Serviam at heart.Joining Ursuline means becoming part of a living legacy, one that has shaped generations of women leaders and continues to prepare girls for a diverse and global society.

Archdiocese of New Orleans

Academy Event Logistics Coordinator - Ursuline Academy

Administrative Skills

Analysis Skills

Audiovisual

Communication Skills

Continuous Improvement

Detail Oriented

Early Childhood Education

Event Management

Facilities Management

Financial Reporting

Identify Issues

Inventory Management

Leadership

Logistics

Logistics Management

Multitasking

Operational Improvement

Operational Strategy

Operational Support

Organizational Skills

Record Keeping

Retail

Systems Maintenance

Team Lead/Manager

Team Player

Time Management

Volunteer Management

eCommerce Sales

Talent Acquisition

FULL_TIME

YEAR

Mid-Level Donor EngagementMaintains a portfolio of 600 donors for ongoing (1:many) communication and stewardship and prioritizes approximately 50-60 donors with potential for increased giving, with more personalized, 1:1 cultivation. Our Mission: We use grassroots action to create an informed, healthy society that holds the petrochemical industry and government accountable for the true costs of pollution to hasten the transition from fossil fuels.

Donor Engagement Manager, Louisiana Bucket BrigadeThe Louisiana Bucket Brigade is a 501(c)(3) environmental health and justice organization working with communities that neighbor the state's oil refineries and chemical plants. Our Mission: We use grassroots action to create an informed, healthy society that holds the petrochemical industry and government accountable for the true costs of pollution to hasten the transition from fossil fuels. Our Vision: is a Louisiana that is a healthy, prosperous, pollution-free and just state where people and the environment are valued over profit. We are looking for an experienced Annual Fund Manager to join our team in advancing this important work.  <h4 style="line-height:1.295;margin-top:16px;margin-bottom:3px">Purpose of the Position: The purpose of the Donor Engagement Manager is to further the mission of LABB by increasing annual income through campaigns, donor activities, and 1:1 donor engagement. The focus of this position is on mid-level donors ($1,000 - $5,000) with a long-term focus on major donors. ($5,000+). </h4><h4 style="line-height:1.295;margin-top:16px;margin-bottom:3px">Reports to: Development Director</h4><h4 style="line-height:1.2;margin-top:16px;margin-bottom:3px">Job Status: Full-time, 40 hours per week. Intermittent travel is required. One day per week can be remote time, with up to three weeks available during the year </h4><h4 style="line-height:1.2;margin-top:16px;margin-bottom:3px">Salary: $65,000 annually / Benefits include Medical, Dental, Vision, 401(k), paid vacation, paid time-off, training, education, and professional development.</h4> <h4 style="line-height:1.295;margin-top:16px;margin-bottom:3px">Essential Duties and Responsibilities</h4>Management of Annual Fund and Appeals <ol><li style="list-style-type:lower-alpha">Serves as the point person for planning, organizing, and executing our two major annual appeal campaigns: Giving Tuesday (end-of-year) and GiveNOLA Day. </li><li style="list-style-type:lower-alpha">Engages with staff, board of directors, and volunteers on peer-to-peer campaigning for GiveNOLA Day and other peer giving opportunities.</li><li style="list-style-type:lower-alpha">Manages outreach, appeals, and stewardship for the Monthly Marchers, LABB’s Monthly Giving program. </li><li style="list-style-type:lower-alpha">Provides research and analysis of giving campaigns and uses that research to recommend future targeted outreach and activities.</li></ol><div style="list-style-type:decimal">Mid-Level Donor Engagement</div><ol><li style="list-style-type:lower-alpha">Maintains a portfolio of 600 donors for ongoing (1:many) communication and stewardship and prioritizes approximately 50-60 donors with potential for increased giving, with more personalized, 1:1 cultivation. </li><li style="list-style-type:lower-alpha">Works with the Development Director on moves management and cultivation strategies for mid-level donors with major gift potential. </li><li style="list-style-type:lower-alpha">Coordinates identification and relationship-building opportunities for acquisition of new supporters. </li><li style="list-style-type:lower-alpha">Manages and executes the stewardship plan in coordination with the Development Director and Development Volunteer. </li><li style="list-style-type:lower-alpha">Manages development volunteers to assist with stewardship activities. </li><li style="list-style-type:lower-alpha">Creates and sends gift acknowledgments for mid-level donors. </li></ol><div style="list-style-type:lower-alpha"></div><div style="list-style-type:decimal">Data Management </div><ol><li style="list-style-type:lower-alpha">Incorporates data from the CRM and wealth screen database to enhance and strengthen fundraising activities and appeals.</li><li style="list-style-type:lower-alpha">Ensures fundraising activities and donor engagement are accurately recorded in the CRM in a timely manner. </li><li style="list-style-type:lower-alpha">Collaborates with the Data Manager and Development Director on systems and automations within the CRM that will enhance the efficiency of the development department. </li><li style="list-style-type:lower-alpha">Supports donor database maintenance. </li><li style="list-style-type:lower-alpha">Prepares and presents reports on the annual fund performance, metrics, and statistics </li><li style="list-style-type:lower-alpha">Supports donor database maintenance</li></ol><div style="list-style-type:decimal">Supervision  </div><ol><li style="list-style-type:lower-alpha">Supervises and supports the Development Data Coordinator to ensure a clean, efficient, and productive CRM.</li><li style="list-style-type:lower-alpha">Supervises the Development Volunteer in the execution of LABB’s donor stewardship plan. </li></ol><div style="list-style-type:lower-alpha"><div style="list-style-type:decimal">Staff and Development Team Requirements   </div><ol><li style="list-style-type:lower-alpha">Participate in weekly staff meetings and occasional team building and DEI events, including the annual staff retreat. </li><li style="list-style-type:lower-alpha">Participate in monthly development team meetings. </li><li style="list-style-type:lower-alpha">Complete annual DEI and cultural enhancement requirements. </li><li style="list-style-type:lower-alpha">Participate in monthly development team meetings</li><li style="list-style-type:lower-alpha">Use allotted professional development funds to improve and grow skills and capacity. </li><li style="list-style-type:lower-alpha">Adhere to the organizational <a href="https://canva.link/ocn01i5opdm1vh5" rel="nofollow">values statement</a>. </li></ol></div><h4 style="line-height:1.295;margin-top:16px;margin-bottom:3px">Experience and other requirements: </h4><ul><li style="list-style-type:disc">At least 5 years of development experience, including demonstrated success in annual giving, donor relations, and successful solicitations.   </li><li style="list-style-type:disc">Excellent oral and written communication and excellent phone skills. </li><li style="list-style-type:disc">Ability to demonstrate initiative and flexibility to achieve independent financial and engagement goals. </li><li style="list-style-type:disc">Commitment to maintaining donor confidentiality. </li><li style="list-style-type:disc">Commitment to racial justice and DEI.</li><li style="list-style-type:disc">Open to giving and receiving regular feedback.   </li><li style="list-style-type:disc">Excellent organizational skills, including ability to manage multiple projects concurrently.  </li><li style="list-style-type:disc">Proficiency in using Microsoft Office applications and Bloomerang or similar web-based constituent relations management system (CRM). </li><li style="list-style-type:disc">Genuine ability to perform job with the highest level of professionalism, courtesy, compassion and discretion in all interactions. </li><li style="list-style-type:disc">Must have a driver’s license. </li><li style="list-style-type:disc">The selected candidate will provide at least three references.</li></ul> Preferred Qualifications<ul><li style="list-style-type:disc">Volunteer or activism experience</li><li style="list-style-type:disc">Local candidates preferred</li><li style="list-style-type:disc">2-3 years of management experience.</li></ul>The Louisiana Bucket Brigade is an equal opportunity employer.Powered by JazzHR

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Academy Event Logistics Coordinator - Ursuline Academy Archdiocese of New Orleans

Donor Engagement Manager Louisiana Bucket Brigade

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