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The Part-Time Education Delivery Project Administrator plays a vital role in supporting the organization’s broader coach education initiative by executing all logistical and administrative tasks for USTA Coaching Workshops. The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sport’s growth on every level in the United States, from local communities to the crown jewel of the professional game, the US Open.

HOUR

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Who We AreWe are Tennis! The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sport’s growth on every level in the United States, from local communities to the crown jewel of the professional game, the US Open.

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Why Work for the USTA? We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all.  We are committed to removing barriers and creating opportunities for ALL to participate. Don’t know tennis? Don't worry, you can still find yourself in the game!

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The RoleThe Part-Time Education Delivery Project Administrator plays a vital role in supporting the organization’s broader coach education initiative by executing all logistical and administrative tasks for USTA Coaching Workshops. These tasks include coordination of pre- and post-workshop efforts, stakeholder communication, contracts, invoices, and expense reports to ensure seamless workshop execution. By fulfilling these responsibilities, this position ensures that coaches receive high-quality training and resources, helping them enhance their skills and better serve their players.<ul style="margin-top:0;margin-bottom:0"><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Utilize project management tools and time management strategies</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Coordinate pre-and post-workshop logistics, documentation, and stakeholder communication.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Create and maintain Section-specific Google Folders with essential documents (e.g., marketing materials, tracking sheets, templates).</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Collaborate with Section representatives to secure workshop dates and post-registration details on the National calendar.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Monitor registrations, update tracking documents, and notify relevant stakeholders.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Coordinate Coach Developers (CDs) for workshops, including travel and accommodations.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Organize logistics, including equipment, lunch, snacks, name tags, and check-in desk needs for workshops</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Send participants access instructions to the LMS and respond to email inquiries.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Prepare and share participant rosters with CDs.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Archive workshop rosters and photos </li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Update participant records in the LMS and issue Records of Completion.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Develop, update, and maintain clear documentation of workflows for workshop planning and execution.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Identify inefficiencies in workflows and collaborate with the team to implement improvements.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Support contract management, ensuring accuracy and timely processing.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Assist with tracking and managing invoices and expense reports while maintaining organized records</li></ul>

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Who You Are <ul style="margin-top:0;margin-bottom:0"><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#080808;font-weight:400">Minimum of 3 years of experience in an administrative assistant, project coordinator, or similar role.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#080808;font-weight:400">Experience in event coordination, program administration, or educational settings is a plus.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#080808;font-weight:400">Proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office Suite.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#080808;font-weight:400">Exceptional organizational and multitasking skills, with the ability to prioritize and meet deadlines.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#080808;font-weight:400">Strong attention to detail and commitment to accuracy.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#080808;font-weight:400">Ability to document workflows, processes, and procedures clearly and effectively.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#080808;font-weight:400">Excellent problem-solving and critical-thinking skills to handle logistical challenges.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#080808;font-weight:400">Strong written and verbal communication skills for engaging with participants, stakeholders, and team members.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#080808;font-weight:400">Positive, proactive approach to teamwork and collaboration.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">Position is considered non-exempt.</li><li style="font-size:10pt;font-family:'inter' , sans-serif;color:#000000;font-weight:400">This position is designated as "hybrid/flex" and may allow for both remote and on-site work. Any such position must meet the current USTA hybrid/flex requirements as updated from time to time. Please consult HR for the most current policy.</li></ul>

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What We OfferAt the USTA, we know people are our most important asset. For this reason, we offer a comprehensive benefits package designed to meet the needs of a diverse workforce!The expected salary for this position is $20.00 - 23.00 hourly rate. This position is non-exempt.  Any additional pay or benefits a person may qualify for are not included in this range. The actual base salary offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, the years of relevant experience, their unique skills, and the location from which they will be performing the job. Come One, Come AllWe strongly encourage you to apply if you’re interested; we'd love to learn how you can “serve” our team with your unique experience!USTA is dedicated to providing equal employment opportunities for all individuals, regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity, or expression, pregnancy, veteran status, marital status, family status, alienage or citizenship status, creed, genetic information, or any other status protected by applicable federal, state, or local law.

USTA National Headquarters

Part-time Project Associate, Coaching Education

Administrative Skills

Billing

Coaching

Communication Skills

Contract Management

Detail Oriented

Document Tracking

Documentation

Educational Administration

Equal Employment Opportunity (EEO)

Establish Priorities

Event Management

Expense Management

Expense Reports

Expense Tracking

Genetics

Google Apps

Legal

Logistics

Management Strategy

Marketing

Microsoft Office

Multitasking

Organizational Skills

Presentation/Verbal Skills

Problem Solving Skills

Project Management Software

Project/Program Coordination

Record Keeping

Team Player

Time Management

Workflow Analysis

Writing Skills

[AW]-iCims

SCOPE OF RESPONSIBILITIES: The Catholic Religious Education Coordinator will serve as resource person, advisor and coordinator of religious education (RE) for the Patrick Air Force Base Catholic community to include administration of the religious education program, recruitment, training, and mentoring of Christian educators, and the planning and conducting of an annual Vacation Bible School program. This includes formal religious education and spiritual development for adults, teens, children, pre&dash;school, sacramental preparation (including 1st Communion, Reconciliation and Confirmation programs), children’s liturgies, and Rite of Christian Initiation of Adults (RCIA).

The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:1.1. CATHOLIC RELIGIOUS EDUCATION (RE) COORDINATOR1.1.1. SCOPE OF RESPONSIBILITIES: The Catholic Religious Education Coordinator will serve as resource person, advisor and coordinator of religious education (RE) for the Patrick Air Force Base Catholic community to include administration of the religious education program, recruitment, training, and mentoring of Christian educators, and the planning and conducting of an annual Vacation Bible School program. This includes formal religious education and spiritual development for adults, teens, children, pre&dash;school, sacramental preparation (including 1st Communion,Reconciliation and Confirmation programs), children’s liturgies, and Rite of Christian Initiation of Adults (RCIA).1.1.2. MINIMUM ACCEPTABLE QUALIFICATIONS:1.1.2.1. Possess knowledge of the beliefs and practices of the Catholic faith and Catholic doctrine to include a minimum of two years’ experience as an RE coordinator, or teacher.1.1.2.2. Have a minimum of two years’ experience working with worship, liturgies, and rites of the Roman Catholic Church.1.1.2.3. Possess coordination skills to be able to organize and communicate with chapel staff, contractors and volunteers verbally and in writing.1.1.2.4. Be adept in organizational and administrative skills to include proficiency in computer skills, such as Microsoft Word and Excel.1.1.3. SPECIFIC RESPONSIBILITIES:1.1.3.1. Hold office hours at least 3 days per week (Monday through Friday) for 4 hours per day and 3 hours on Sunday mornings. Office hours will be posted in Catholic bulletin. Additional hours may be required for major functions during the year (i.e. VBS, Holy Days, etc.).1.1.3.2. Plan, organize and supervise RE classes during the months of September – May. The classes will include:1.1.3.2.1. Elementary (Grades Pre-K – 6): Sunday Mornings from 1015 – 1115; 26 per year1.1.3.2.2. Junior High (Grades 7 & 8): Sunday Mornings from 1015 – 1115; 26 per year1.1.3.2..3. RICA: Meeting 1 hour per week, day and time TBD; 20 per year1.1.3.3. Register and assign all students, teachers and aides (co&dash;teachers) to religious education classes, as well as determine the size and number of classes at each age level.1.1.3.4. Submit an annual assessment and critique of the RE program to the Catholic priest and provide a copy to the chapel staff no later than 31 May.1.1.3.5. Attend all Parish Advisory Council meetings and weekly Chapel Staff meetings for informational and planning purposes.1.1.3.6. Submit RE Program updates, changes, and announcements to the Catholic Parish Coordinator for inclusion of the parish bulletin.  Updates to the bulletin must be submitted at least one week prior to bulletin release.1.1.3.7. Recruit volunteer teachers (catechists) and volunteer assistants, substitutes, and other necessary staff for all RE classes. At least one catechist per class and one assistant to each catechist are required. In addition, an updated record of contact information for each volunteer must be kept. This should include availability and schedule as well as current contact information in both electronic and hard copy formats.1.1.3.8. Provide orientation for new catechists and assistants on RE policies, and available resources.1.1.3.9. Schedule, plan, organize and conduct annual catechist and assistant training prior to Catechist Sunday inSeptember, or arrange for a qualified trainer to conduct this training in coordination with the Catholic Youth Coordinator and the Catholic priest. Quarterly in&dash;service training will also to be provided for all catechists and assistants.1.1.3.10. Meet individually with each new and returning catechist within 60 days of the beginning of RE classes to assess program needs.1.1.3.11. Plan events to honor and recognize all volunteers during the year. This will take place at least annually, and will be funded using non-appropriated funds. Primary event will be coordinated with other community programs.1.1.3.12. In consultation with the Catholic priest and Catholic Parish Coordinator, develop and submit an annualRE program calendar of events to the Catholic priest for the period of September – May noting class days, training sessions, special events, and sacrament celebrations of First Reconciliation, First Eucharist, and Confirmation (if applicable). This is to be coordinated with the Catholic Youth Ministry Coordinator, taking into account scheduled school vacations and federal holidays.1.1.3.13. Prepare the annual RE CTOF budget for submission to the Catholic Parish Coordinator no later than 31 May for final approval by the Catholic Priest.1.1.3.14. Coordinate all Appropriated Fund requests for textbooks, supplies, and equipment required to support the religious education program with the Catholic priest or his appointed representative no later than 31 May.1.1.3.15. Submit Chapel Tithe and Offering Fund (CTOF) requests as required in support of the parish religious education programs.1.1.3.16. Maintain a stock of expendable supplies and procure supplies as needed for the RE program in accordance with annual budget. All requests and purchases for supplies must be in accordance with chapel policy and procedures.1.1.3.17. Assess all texts to be used in the program prior to ordering for the next year. Assessment is to involve the catechists and Catholic priest.1.1.3.18. Submit all necessary facility requests for the use of chapel or other facilities to the chapel staff. Most submissions are on an annual basis.1.1.3.19. Provide and monitor a sacramental program to include First Reconciliation and First Eucharist and Confirmation for second graders and beyond. These sessions are separate from the regular religious education sessions and are to be conducted by the contractor or a trained volunteer catechist with times and days to be determined.1.1.3.20. Arrange parent sessions for each sacramental program that are conducted by the contractor or a qualified volunteer leader.1.1.3.21. Arrange rehearsals, workshops, and receptions in coordination with the chapel facilities manager for all sacramental celebrations.1.1.3.22. Program any special events or liturgies requested by the catechists in conjunction with the Catholic priest. 2.1. PERIOD OF PERFORMANCE: The period of performance shall be from October 1, 2020 – September 30, 20232.2. QUALITY CONTROL: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. 2.3. RECOGNIZED HOLIDAYS:New Year’s Day Labor DayMartin Luther King Jr.’s Birthday Columbus DayPresident’s Day Veteran’s DayMemorial Day Thanksgiving DayIndependence Day Christmas Day2.4. HOURS OF OPERATION: Normal business hours for the Chapel is 0730-1630 Monday through Friday, except forFederal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Based on the hours listed for each position, the contractor is responsible for work during normal business hours as well as during evenings and weekends when respective religious services and activities are being conducted. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.2.5. PLACE OF PERFORMANCE: The work to be performed under this contract will primarily be performed atSeaside Chapel and/or South Patrick Chapel as well as any designated off-site locations required by a religious service, event or activity.2.6. PHYSICAL SECURITY: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.2.7. CONTRACTOR TRAVEL: Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.2.8. TELECOMMUNTING: Telecommuting will be approved on a case-by-case basis. Work may be performed at an alternate location using equipment, which will be provided by the Government. The Contractor shall provide a written request with appropriate rationale for the CO approval prior to any telecommuting.2.9. The Government will not assume operating costs associated with the Contractor using an alternative worksite.2.9.1. The Government must authorize all equipment. The Contractor shall maintain availability during core hours via email and phone.2.9.2. All expenses for Internet, telephone connectivity, and other equipment services shall be borne by the Contractor.2.9.3. Classified work is not authorized under telecommuting or alternate worksite. Authorized telecommuting or alternate worksite locations do not abrogate the Contractor’s requirement for complying with the protection of information IAW DoD and USAF regulations, Security and Protection of Information sections of this PWS, contract clauses or DD Form 254.2.10. LEAVE OF ABSENCE/SUBSTITUTIONS: Contractor shall provide the COR a two-week notice of any planned or unplanned extended period of absence and, if necessary, arrange for a substitute. Extended period of absence is defined as an absence of three days or more. Substitute’s qualifications must meet (including background check) requirements listed in Section 4 of this PWS.Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness.  Candidates who do not possess the specific attributes/qualifications in "1.1.2. MINIMUM ACCEPTABLE QUALIFICATIONS" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.   APPLY DIRECTLY at: <a href="https://music-ministry.jobsoid.com/" rel="nofollow noopener noreferrer" target="_blank">https://music-ministry.jobsoid.com</a> (scroll down to “Patrick”).  Your application must include three (3) references including one priest or pastor who can attest to your abilities as they relate to this job posting.  References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.

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Part-time Project Associate, Coaching Education USTA National Headquarters

Catholic Religious Education Coordinator Music Ministry International

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