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The Administrative Assistant will support Bedrock's leadership team with day-to-day executive operations, including managing schedules, coordinating communications, organizing internal documentation, preparing materials, and supporting the overall administrative needs of leadership. This opportunity is designed for individuals with strong administrative and organizational skills who want to contribute to a healthcare-forward mission while gaining hands-on experience supporting executive-level operations within a regulated nonprofit environment.

Who We AreBedrock Health Group is a 501(c)(3) healthcare organization focused on building stronger administrative, compliance, and operational infrastructure for healthcare providers. Our work is designed to help providers improve readiness, maintain continuity, navigatecomplex administrative environments, and strengthen long-term sustainability. Bedrock supports provider access, ongoing operations, administrative recovery, and mission-aligned support for organizations serving communities with real healthcare access needs. What This Position Is ForBedrock Health Group is seeking an Administrative Assistant (Volunteer) to support organizational leadership with scheduling, correspondence, internal coordination, and executive operations. This opportunity is designed for individuals with strong administrative and organizational skills who want to contribute to a healthcare-forward mission while gaining hands-on experience supporting executive-level operations within a regulated nonprofit environment. This is a structured opportunity for individuals who want real-world exposure to executive operations, organizational administration, and the behind-the-scenes coordination that keeps a mission-driven healthcare organization moving forward. Position SummaryThe Administrative Assistant will support Bedrock's leadership team with day-to-day executive operations, including managing schedules, coordinating communications, organizing internal documentation, preparing materials, and supporting the overall administrative needs of leadership. This role requires someone who is highly organized, detail-oriented, discreet, and comfortable managing multiple priorities in a fast-moving environment. This role is centered on internal executive support and does not involve direct client, patient, or provider-facing responsibilities, nor access to protected or personally identifiable information. This position is ideal for someone who wants to build experience in executive administration, organizational operations, or nonprofit leadership support within a healthcare environment. Key Responsibilities<ul><li>Support leadership with scheduling, calendar management, and meeting coordination </li><li>Assist with drafting, organizing, and managing internal and external correspondence </li><li>Help prepare meeting agendas, briefing materials, notes, and follow-up action items </li><li>Maintain organized internal files, records, and executive documentation </li><li>Support coordination between leadership and internal teams, volunteers, and external contacts </li><li>Assist with tracking leadership priorities, action items, and key deadlines </li><li>Help prepare presentations, reports, and internal communications for leadership review </li><li>Support the planning and logistics of internal meetings and organizational initiatives </li><li>Assist with special projects and administrative tasks tied to Bedrock's organizational development and growth </li><li>Help ensure that leadership operations run smoothly, efficiently, and in alignment with organizational priorities </li></ul>What You Will Gain<ul><li>Hands-on administrative operations experience within a healthcare-focused nonprofit </li><li>Exposure to organizational leadership, administration, and executive-level operations in a regulated environment </li><li>Practical experience supporting high-level decision-making and organizational coordination </li><li>Opportunity to strengthen administrative, communication, and organizational management skills </li><li>Resume-building experience relevant to executive administration, healthcare administration, nonprofit management, operations, and organizational leadership </li><li>Mentorship and direct exposure to strategic healthcare development and organizational growth </li><li>Experience that supports preparation for careers in executive administration, operations management, or nonprofit leadership </li></ul>Location RemoteThis is a remote volunteer opportunity, making it accessible to professionals and early-career individuals seeking meaningful executive operations and administrative experience from anywhere. Qualifications Required <ul><li>Prior experience in administrative support, executive assistance, or organizational coordination </li><li>Exceptional organizational skills with the ability to manage schedules, priorities, and multiple tasks simultaneously </li><li>Strong written and verbal communication skills </li><li>High level of discretion, professionalism, and attention to detail </li><li>Ability to work independently, anticipate needs, and follow through on action items </li><li>Comfortable managing correspondence, documentation, and scheduling on behalf of leadership </li><li>Interest in healthcare administration, nonprofit operations, or organizational development </li></ul>Preferred<ul><li>Experience supporting senior leadership, executives, or organizational directors </li><li>Current graduate student, recent graduate, or working professional with relevant experience </li><li>Coursework or background in business administration, healthcare administration, public health, public administration, organizational development, or related fields </li><li>Familiarity with scheduling and productivity tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Asana, or similar) </li><li>Experience preparing briefing materials, agendas, reports, or executive correspondence </li><li>Interest in healthcare operations, nonprofit development, or mission-driven organizational growth </li></ul>Time Commitment<ul><li>Flexible volunteer schedule with a minimum of 3–5 hours per week based on leadership needs and candidate availability </li><li>Ideal for working professionals, graduate students, or early-career individuals looking to gain experience alongside other commitments </li></ul>Who Should ApplyThis opportunity is best suited for individuals who are serious about gaining real exposure to executive operations and organizational administration within a healthcare nonprofit. We encourage applications from: <ul><li>working professionals with administrative or executive support experience </li><li>graduate students </li><li>recent graduates </li><li>aspiring executive administrators or operations professionals </li><li>individuals exploring careers in administrative support, healthcare administration, nonprofit management, or organizational leadership </li></ul>Application ProcessTo apply, please submit: <ul><li>your resume </li><li>a short statement of interest explaining why you are interested in this opportunity </li><li>any relevant administrative, writing, or professional samples if available </li></ul>Applications will be reviewed on a rolling basis.

Bedrock Health Group

Administrative Assistant (Volunteer)

Administrative Management

Administrative Skills

Business Administration

Calendar Management

Communication Skills

Detail Oriented

Document Management

Documentation

Executive Assistant Skills 

File Maintenance

Follow Through

Google Apps

Healthcare

Healthcare Administration

Healthcare Providers

Leadership

Logistics

Mail Processing

Mentoring

Microsoft Outlook

Multitasking

Nonprofit

Operations Management

Organizational Development/Management

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Public Administration

Public Health

Schedule Development

Slack

Sustainability

Time Management

Writing Skills

IRecruitee

OTHER

This role supports the Academy by translating event plans into well-coordinated execution, maintaining organized systems for inventory and campus readiness, and ensuring that all physical aspects of events reflect a welcoming and professional Ursuline experience. As Ursuline approaches its 300th year, this is a once-in-a-lifetime opportunity to join a dynamic team helping shape the next chapter of the oldest Catholic school and oldest girls' school in the United States.

Position SummaryThe Academy Event Logistics Coordinator is responsible for the logistics and execution of events and related functions, ensuring that all logistical elements are delivered with consistency, efficiency, and attention to detail.This role supports the Academy by translating event plans into well-coordinated execution, maintaining organized systems for inventory and campus readiness, and ensuring that all physical aspects of events reflect a welcoming and professional Ursuline experience. The Manager reports directly to the Director of Development & Alumnae Engagement and collaborates with multiple departments across the Academy.This is an 11-month position aligned with the academic calendar and event cycle.Essential Duties and Responsibilities:Event Execution & Logistics Execute Academy events based on established plans and run-of-show documents developed by the various internal stakeholder groups. Manage event logistics including setup, breakdown, and space readiness (tables, chairs, linens, AV, signage) Help develop and implement actionable detailed execution timelines and checklists Monitor event flow and troubleshoot issues in real time to ensure smooth delivery and experience Manage volunteer groups to facilitate timely and organized implementation of events that nurtures community engagement and reaches defined goals.Operational Coordination Coordinate with internal teams (Advancement, Enrollment, School leadership and operational teams) to align event logistics with priorities Partner with Facilities, Security, and vendors to ensure spaces are properly prepared and all logistics are confirmed in advance Serve as primary point of contact for vendors during event execution Ensure clarity of roles and responsibilities when supporting events led by other departmentsInventory & Storage Management Maintain organized systems for event inventory, storage, and reusable materials Track usage, coordinate cleaning/repairs/disposal, and ensure materials are properly stored and accessible Improve operational efficiency by reducing waste and last-minute needsBookstore Operations Oversee day-to-day bookstore operations, including:     Inventory tracking and restocking    Processing in-person and online sales     Maintaining an organized and welcoming retail environment Coordinate with the Business Office to ensure accurate financial processing and reporting Supervise volunteers supporting bookstore operationsEvent and Book Store Reporting & Continuous Improvement Track and report key operational insights following events, including:     Execution compared to expectations     Logistical challenges or inefficiencies     Timing and coordination issues Recommend operational enhancements to improve efficiency and execution quality over timeQualificationsRequired Bachelor's degree or equivalent professional experience Minimum of 3–5 years of experience in event operations, logistics, inventory management, or a related field Strong organizational and time management skills with the ability to manage multiple priorities Demonstrated ability to execute detailed plans with accuracy and consistency Strong reporting and administrative skills, including the ability to track, analyze, and regularly communicate data related to events, inventory, and bookstore operations Proficiency in basic data tracking tools (e.g., Excel, Google Sheets) and comfort maintaining organized records and reports Effective communication and collaboration skillsPreferred Experience working in an educational or nonprofit environment Experience coordinating with facilities teams and external vendors Familiarity with inventory management or operational systemsKey Competencies Detail-oriented and highly organized Reliable and accountable Calm and solutions-oriented under pressure Collaborative and service-minded Ability to follow direction while working independently Comfortable working with data and translating operational information into clear, usable reportsCome make a difference at Ursuline Academy!Ursuline Academy of New Orleans, founded in 1727 and sponsored by the Ursuline Sisters, is a Catholic school for girls offering a strong educational environment from early childhood through a college preparatory secondary program.As Ursuline approaches its 300th year, this is a once-in-a-lifetime opportunity to join a dynamic team helping shape the next chapter of the oldest Catholic school and oldest girls' school in the United States. Rooted in spiritual formation, academic excellence, and a lifelong commitment to Serviam: I will serve, Ursuline educates young women to lead with confidence, compassion, purpose, and courage.The Academy's all-girls environment empowers students to challenge themselves, explore beyond their comfort zones, and expand what they believe is possible. With STEM and the Arts serving as equal partners in 21st-century learning, Ursuline prepares girls to think boldly, serve generously, and lead their own paths with Serviam at heart.Joining Ursuline means becoming part of a living legacy, one that has shaped generations of women leaders and continues to prepare girls for a diverse and global society.

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Administrative Assistant (Volunteer) Bedrock Health Group

Academy Event Logistics Coordinator - Ursuline Academy Archdiocese of New Orleans

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