Kforce Inc.NewAdministrative Assistant / Bookkeeper Kforce Inc.Administrative Assistant / BookkeeperMorristown, NJ$59,500–$80,500Summary: In this role, work closely with CFO, Tax Director Controller and Senior Accountant with a wide variety of admin functions (document management, correspondence This is a great opportunity to join a unique organization. The organization has an extensive investment portfolio of private equity and brokerage accounts and a large volume of documents to manage, including contracts, bank statements, brokerage statements and more.
Beacon Hill Staffing Group, LLCAdministrative Assistant Beacon Hill Staffing Group, LLCAdministrative AssistantNew York, NY$32–$32 / hourFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Codinix Technologies, Inc.Legal Assistant Senior Codinix Technologies, Inc.Legal Assistant SeniorNewark, NJ$20.20–$24.24 / hourTemporaryContractorFull timePerforms other assigned duties such as mail, creating case files and filing, completing and maintaining forms, and making travel arrangements. Job responsibilities in Brief:Provides secretarial /paralegal assistance to agency executives in legal environments who have complex program or operational responsibilities.
AtriumNewAdministrative Assistant AtriumAdministrative AssistantNew York, NY$25–$31 / hourPreferred Experience/Skills for the Administrative Assistant: Experience working in nonprofit organizations or academic institutions as an Administrative Assistant. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.
Trigyn Technologies IncAdministrative Assistant (Housing) Trigyn Technologies IncAdministrative Assistant (Housing)Manhattan, NY$17.50–$19 / hourTemporaryContractorFull timeDescription: For LLC1 matters, Inputting, reviewing, and processing cases, Mailing notices, liaising between Public Housing, Leased Housing, and Property Management, Coordinating with the Landlord and Tenant Division. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.
Beacon Hill Staffing Group, LLCSenior Administrative Assistant Beacon Hill Staffing Group, LLCSenior Administrative AssistantBerkeley Heights, NJ$45–$45 / hourFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Provide comprehensive administrative support, including complex scheduling of meetings across multiple time zones, coordinating with internal and external stakeholders to ensure effective communication and seamless operations.
MindlanceAdministrative Assistant MindlanceAdministrative AssistantQueens, NY$36–$42 / hourOther duties include assistance with training class scheduling, ensuring proper classroom setup, creating surveys, and performing general administrative duties such as answering phones, ordering supplies, and making travel arrangements. · Responsibilities include using Excel and Access, creating complex presentations using PowerPoint, creating charts and graphs using various database information.
AtriumNewBilingual Administrative Assistant (Spanish/English) AtriumBilingual Administrative Assistant (Spanish/English)New York, NYThe Bilingual Administrative Assistant (Spanish/English) provides comprehensive administrative support to the director of a specialized art institute in the Latin American Art department. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.
Beacon Hill Staffing Group, LLCAdministrative/Executive Assistant Beacon Hill Staffing Group, LLCAdministrative/Executive AssistantJersey City, NJ$25–$25 / hourFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Boys & Girls Club of Clifton, Inc.NewExecutive Administrative Assistant Boys & Girls Club of Clifton, Inc.Executive Administrative AssistantClifton, NJWe are looking for passionate people who are excited to support our mission: to empower and inspire all young people, especially those who need us most, to realize their full potential as responsible, caring, and productive citizens. · Have access to reliable transportation to commute, to and from work to program locations, and for activities (such as meetings, classes, and workshops in and out of the immediate area.) .
Careers Integrated Resources IncAdministrative Assistant Careers Integrated Resources IncAdministrative AssistantHanover, NJ$21–$24 / hourSchedule rooms for meetings, events, appointments, and/or similar activities for the department, track correspondence, and prepare, order, and distribute materials. The ideal candidate will have strong communication and computer skills, the ability to execute tasks autonomously and efficiently, with attention to detail.
CollaberaAdministrative Assistant CollaberaAdministrative AssistantNew York, NY$20–$35 / hourTemporaryContractorThis role partners closely with executives, managers, and key stakeholders to coordinate logistics, manage information flow, and support departmental priorities with a high degree of professionalism, discretion, and attention to detail. Ability to engage confidently and professionally with C?suite executives and senior stakeholders, including close coordination with respective executive assistants on complex scheduling and logistics.
PhaxisWord Processor PhaxisWord ProcessorNew York, NY$30Should have experience with TOC, TOA, adobe, redlining, strong word skills and legal applications. Midtown law firm has opening for a Word Processor/Secretary temp to perm.
Company ConfidentialAccounting Assistant Company ConfidentialAccounting AssistantHamilton, NJFull timeProvide administrative support to the accounting team, including data entry, filing, and document managementAssist with accounts payable and accounts receivable processesSupport payroll processing and related administrative tasksMaintain accurate financial records and ensure proper documentationCoordinate with internal teams to gather necessary financial informationAssist with month-end close activities and reporting as neededHandle general office duties such as scheduling, correspondence, and organizing records. Bachelor’s degree in Business, Accounting, Finance, or related field preferredPrior experience supporting an accounting or finance teamHands-on experience with SAGE and/or QuickBooks requiredFamiliarity with payroll systems such as ADPStrong attention to detail and organizational skillsProficient in Microsoft Office (Excel, Word, Outlook)Ability to work independently and manage multiple priorities in a fast-paced environment.
Trigyn Technologies IncAdministrative Assistant (Data entry / Attorney support) Trigyn Technologies IncAdministrative Assistant (Data entry / Attorney support)Manhattan, NY$18–$19 / hourTemporaryContractorFull timeDescription: Generation and oversight of case lists, Creation of Law legal notices and other documents, working within databases like AS400, Siebel, etc., Ensuring compliance with deadlines for warrants, working with the E-filing team, interacting with New York Court databases, data entry. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.
davis polkNewWord Processing Operator davis polkWord Processing OperatorNew York, NY$95,000–$110,000 / yearFrom offices in the world's keyfinancial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. The Word Processing Operator is responsible for performing computer related work which requires the application of a full range of word processing functions as dictated by the software used to produce documents.
Unity BankResidential Mortgage Processor Unity BankResidential Mortgage ProcessorClinton, NJAbility to read, analyze, and interpret legal documents, governmental regulations, and professional publications; ability to effectively present information and respond to inquiries from senior management, attorneys, vendors, government agents, and the general public; ability to write reports and business correspondence. Unity Bank commits to making reasonable accommodation to the known physical or mental limitations of qualified individuals with disabilities and qualified disabled veterans provided the individual is able to perform the essential functions of the job, unless such accommodation would impose an undue hardship upon Unity Bank.
EDI StaffingNewLoan Processor EDI StaffingLoan ProcessorMorganville, NJ$50,000–$60,000 / yearThis role plays a critical part in driving efficiency across the lending process by proactively identifying missing information, coordinating third-party requirements, and supporting the underwriter in clearing conditions. The Loan Processor is responsible for managing the intake, documentation, and preparation of loan files to ensure they are complete, accurate, and ready for underwriting review.
Vanguard StaffingData Entry and Word Processing Vanguard StaffingData Entry and Word ProcessingBrooklyn, NY$17–$21 / hourFull timeManaging multiple tasks for a Vocational Rehabilitation CounselorDuties, include but are not limited to:*Handling folders physically (lifting and placing them in file cabinets)*Filing (both physical filing and electronic records filing)*Data entry*Updating/managing daily and weekly spreadsheets *Emailing, scanning and faxing duties* Follow up phone callsThe Support Services Assistant will be responsible for assisting a Vocational Rehabilitation Counselor with the following duties: filing including sorting, locating, and returning files; locating information within a file; and data entry in various computer programs as directed by the Vocational Rehabilitation Counselor. The Support Services Assistant will also perform other routine clerical duties (i.e. copying) as assigned.
HirePower Personnel Inc.NewPayroll Processor HirePower Personnel Inc.Payroll ProcessorBronx, NY$28–$33 / hourThis role is responsible for accurate payroll processing, managing wage garnishments, verifying benefit deductions, conducting payroll audits, and supporting leadership with payroll and accounting-related projects. . Our client provides top-ranked care, dozens of inpatient and outpatient specialties, and mental health services with a team of highly trained and caring medical professionals who are compassionate, culturally competent and patient centered.
CirrusLabsNewLoan Processor CirrusLabsLoan ProcessorMorganville, NJ$50,000–$60,000 / yearThis role plays a critical part in driving efficiency across the lending process by proactively identifying missing information, coordinating third-party requirements, and supporting the underwriter in clearing conditions. The Loan Processor is responsible for managing the intake, documentation, and preparation of loan files to ensure they are complete, accurate, and ready for underwriting review.
Integrated Resources, IncPayroll Assistant /Payroll Processor Integrated Resources, IncPayroll Assistant /Payroll ProcessorNew York, NY$30–$33 / hourThis role assists with payroll calculations, payroll record management, reconciliation, and employee payroll inquiries while ensuring accurate payroll processing and data integrity. The Payroll Assistant supports payroll operations by processing payroll transactions, maintaining payroll records, and ensuring compliance with payroll regulations and organizational policies.
Michael Page InternationalAdministrative Assistant Michael Page InternationalAdministrative AssistantNew York, NY$23–$28 / hourContractorProfileA successful Administrative Assistant should have:Bachelors Degree - must be completed1-2 years of previous Administrative work - in a corporate setting, internship, or school setting. Job OfferIf you're ready to bring your organizational skills and administrative expertise to this exciting opportunity, we encourage you to apply today!
Michael PageAdministrative Assistant Michael PageAdministrative AssistantNew York, NY$23–$28 / hourIf you're ready to bring your organizational skills and administrative expertise to this exciting opportunity, we encourage you to apply today! Excellent written and verbal communication skills to interact with team members and stakeholders.
JRM Construction Management, LLCLegal Administrative Assistant JRM Construction Management, LLCLegal Administrative AssistantNew York City, NY$75,000–$85,000 / yearHeadquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State & Federal Agencies, Fortune 500 corporations, respected property owners & developers, major law firms, media & tech firms, leading luxury retailers, renowned hospitality groups, life sciences & healthcare organizations, and financial services firms. This role is responsible for coordinating legal department operations, managing documents and workflows, supporting contract administration processes, and serving as a central point of contact between Legal and internal stakeholders.
ESSEX COUNTY COLLEGENewADMINISTRATIVE ASSISTANT-SDC CENTER FOR ADULT TRANSITION (CAT) ESSEX COUNTY COLLEGEADMINISTRATIVE ASSISTANT-SDC CENTER FOR ADULT TRANSITION (CAT)Newark, NJUnder the supervision of the Director of Student Development and Career Services or designee, the Part-time Administrative Assistant will perform responsibilities related to assisting in the day-to-day operations of the Center for Adult Transition Program in the Office of Student Development and Counseling (SDC). Arrange and coordinate required services with other college areas including, but not limited to, Print Shop, Media Production & Technology, Mailroom/Shipping & Receiving, etc.
Newark Board of EducationNewTechnology Coordinator - Newark School of Architecture and Interior Design (NBOE) Newark Board of EducationTechnology Coordinator - Newark School of Architecture and Interior Design (NBOE)Newark, NJ$72,250–$114,500 / yearDemonstrates the use of the specific instruction technology such as scanners, digital and/or video cameras with computer systems as well as productivity tools (i.e., word processor, database, multimedia software, and spreadsheets). Offerings include Medical and Prescription Drug plans, employer-paid Dental and Vision coverage, an array of Wellness and Voluntary benefits programs, and paid time off; all employees receive paid Personal and Sick days, as well as Vacation days for 12-month employees.
Shionogi Inc.Senior Manager, Pharmaceutical Sciences Shionogi Inc.Senior Manager, Pharmaceutical SciencesFlorham Park, New Jersey$135,000–$165,000 / yearThis role will provide technical leadership for an oral suspension product and a sterile injectable product, including formulation/process development, technology transfer, external manufacturing (CDMO/CMO) oversight, investigations, and post-approval lifecycle management. Serve as the primary technical liaison to development laboratories and CMOs for key projects, and collaborate with Shionogi Japan colleagues on technology transfer activities while overseeing drug development and manufacturing processes.
Dynamic Engineering Consultants, PCAdministrative Assistant - Dynamic Engineering Dynamic Engineering Consultants, PCAdministrative Assistant - Dynamic EngineeringChester, New Jersey$23.50–$29 / hourWhat We Offer: We strive to provide a great company culture consisting of a variety of team building events: trivia nights, softball and volleyball leagues, mini golf tournaments, BBQ’s, happy hours, poker nights, catered weekly staff meetings, surfboard lending programs, and much more. We proudly serve Fortune 500 companies as well as independent owners and developers of all sizes, offering a comprehensive consulting experience that integrates expertise in design and permitting for commercial, industrial, and residential projects.
Samaritan VillageNewAdministrative Assistant Samaritan VillageAdministrative AssistantCorona, NYUnder the general direction of the Program Director, the Administrative Assistant is responsible for performing a wide variety of clerical tasks which includes, providing support to department managers and staff, assisting in daily office needs, and managing the organization's general administrative activities. A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and the greater New York Area.
Services For The Underserved, Inc.Administrative Assistant Services For The Underserved, Inc.Administrative AssistantBronx, NYAs a member of S:US you are committed to acting with integrity, as demonstrated by treating people consistently, honestly and fairly to help them achieve their own goals and the goals of the agency. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement. .
Adapt Community NetworkNewAdministrative Assistant III (Manhattan) Adapt Community NetworkAdministrative Assistant III (Manhattan)New York, NYUnder the supervision of program leadership, the Administrative Assistant III provides general administrative support to ensure the smooth day-to-day operations of the department. The Administrative Assistant III may provide guidance to Administrative Assistant I and II staff and works collaboratively with peers to maintain an organized and efficient office environment.
AxelonAdministrative Assistant AxelonAdministrative AssistantNew York, NYPlan and execute logistics for internal and external events, including client roadshows, team-building events, workshops, and client meetings. Partner with assistants across multiple locations to provide seamless coverage, including executive-level support when required.
SUNY College of OptometryAdministrative Assistant, Biological Science SUNY College of OptometryAdministrative Assistant, Biological ScienceNew York, New York$55,000–$60,000In this role, the Administrative Assistant will manage the daily operations of the office, handle internal and external communications, supervise office staff and work study students, assist with budget preparation and monitoring, prepare and maintain departmental records, and provide support to faculty and students. Required Qualifications:Bachelor’s degree or equivalent combination of education and relevant experience, superior verbal and written communication skills, the ability to use independent judgement and maintain confidentiality, and be proficient with Office 365 (MS Word, Excel, PowerPoint), Adobe Acrobat and social media platforms.
Online RiverWFH Fast Typist Online RiverWFH Fast TypistNew York, New York$28–$32 / hourThis role is ideal for someone with fast and accurate typing skills, a strong attention to detail, and the ability to meet tight deadlines. The coverage begins for the employee the on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents.
Atrium StaffingNewBilingual Administrative Assistant (Spanish/English) Atrium StaffingBilingual Administrative Assistant (Spanish/English)New York, NYThe Bilingual Administrative Assistant (Spanish/English) provides comprehensive administrative support to the director of a specialized art institute in the Latin American Art department. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.
StifelAdministrative Assistant - Institutional (Temp) StifelAdministrative Assistant - Institutional (Temp)New York, New YorkMay assist the department in setting up local equipment and access for new hires, and coordinate effectors between various areas of the Company involved in the new hire process at a designated location to ensure the on-boarding process is completed properly. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more.
Atrium StaffingNewLegal Administrative Assistant Atrium StaffingLegal Administrative AssistantNew York, NY$75,000–$85,000 / hourClient Overview: Our client is a prestigious, high-end legal firm in New York City seeking an experienced and polished Legal Administrative Assistant to support attorneys and senior staff. Salary/Hourly Rate: $75k - $85kPosition Overview: The Legal Administrative Assistant will provide comprehensive administrative support within a legal environment, assisting with scheduling, document management, and client coordination.
AnchinAdministrative Assistant AnchinAdministrative AssistantNew York City, NY$70,000–$95,000 / yearAnchin is a New York City based Certified Public Accounting and Consulting firm with a Long Island and Florida presence that provides expert financial advisory to companies across a diverse range of industries. This role will play a vital part in supporting the firm's day-to-day operations by managing communications, preparing client-facing materials, coordinating schedules, and assisting with workflow and reporting processes.
Vanguard StaffingAdministrative Assistant Vanguard StaffingAdministrative AssistantNew York, NY$18–$25 / hourFull timeMinimum qualifications:… a high school diploma (or equivalent),… two-year minimum experience working in a professional office setting,… excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel),… the ability to enter data into, and extract data from, electronic databases,… the ability to work independently and on a team with different personalities,… the ability to handle multiple, shifting priorities,… good organizational skills, including an ability to organize information into reports Preferred qualifications:… familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting… familiarity and knowledge of the ASPEN System, ACTS and ACO systems… familiarity responding to Freedom of Information Law requestsprior experience working within the NYS Department of Health Division of Home and Community Based Services program Office of Aging and Long-Term Care – Home CareAdministrative Assistant The New York State Department of Health, Office of Aging and Long-Term Care, Division of Home and Community Based Services Metropolitan Area Regional Office is seeking to fill one (1) administrative assistant position which supports the Home Care Program.
AccentCare, Inc.Administrative Assistant PCS AccentCare, Inc.Administrative Assistant PCSBrooklyn, New York$24–$25 / hourWe’re proud to be named one of America’s Greatest Workplaces 2025 by Newsweek — a reflection of our shared commitment to excellence, integrity and compassion as we shape the future of aging in place. Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat.
Gaming Laboratories InternationalNewBilingual Administrative Assistant (Spanish/English) Gaming Laboratories InternationalBilingual Administrative Assistant (Spanish/English)Lakewood, NJ$22.35–$24.03 / hourAs an Administrative Assistant, you will support the LATAM Client Services team while working in conjunction with all of our departments to support day-to-day business operations, including drafting and reviewing correspondence, compiling documents, and assisting with research in a fast-paced environment. Responsibilities include: Provide general administrative support to the team, including preparing correspondence, scheduling meetings, assisting with travel arrangements, processing expense reports, and organizing documents.
CRM ResidentialNewAdministrative Assistant - Grove Street CRM ResidentialAdministrative Assistant - Grove StreetEast Orange, NJFull timeAs we continue to expand our portfolio, we are focused on improving operational excellence across our properties—investing in upgrades that create safer, more welcoming environments and delivering strong results, with most communities earning 90% or higher on inspections in the past year. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.
CRM ResidentialPT Administrative Assistant - Van Wagenen CRM ResidentialPT Administrative Assistant - Van WagenenJersey City, NJPart timeAs we continue to expand our portfolio, we are focused on improving operational excellence across our properties—investing in upgrades that create safer, more welcoming environments and delivering strong results, with most communities earning 90% or higher on inspections in the past year. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.
Aditi ConsultingAdministrative Assistant 1 Aditi ConsultingAdministrative Assistant 1Englewood Cliffs, NJ$15–$20 / hourConsent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts.
Grace Healthcare ServicesHuman Resource Administrative Assistant Grace Healthcare ServicesHuman Resource Administrative AssistantEdison, NJAt Grace Healthcare Services, we're more than just a hospice care provider-we're a family dedicated to delivering compassionate, patient-centered care that nurtures the physical, emotional, and spiritual needs of our patients and their families. Our skilled team brings comfort, support, and dignity to every step of the end-of-life journey, offering personalized services like pain management and spiritual care.
Penda Aiken, IncExecutive Secretaries and Administrative Assistants Penda Aiken, IncExecutive Secretaries and Administrative AssistantsManhattan, NYThe ideal candidate thrives in a fast-paced urban environment, possesses impeccable communication skills, and can pivot between high-level executive support and general office administration with ease. Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager, preferably within an NYC-based agency or corporate setting.
Penda Aiken, IncAdministrative Assistant Penda Aiken, IncAdministrative AssistantManhattan, NYThe ideal candidate thrives in a fast-paced urban environment, possesses impeccable communication skills, and can pivot between high-level executive support and general office administration with ease. Our client, a well-known agency, is seeking a sharp, highly organized, and proactive Executive/Administrative Assistant to join our team in New York City.
Synergy3NewAdministrative Assistant Synergy3Administrative AssistantPhiladelphia, PA$29–$35 / hourWe are currently seeking a highly organized and customer-focused Administrative Assistant to join our dynamic team at our Philadelphia office. As an Administrative Assistant at Synergy3, you will play a crucial role in ensuring smooth office operations and excellent customer service.