OTHER

FEED

HOUR

MINIMUM QUALIFICATIONS: Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. Administrative support to the DOER office includes but is not limited to: Freedom of Access requests, records management, coordination of supplies and office equipment, entering and maintaining information in databases and supporting the procurement process from RFP to invoice payment.

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State. . DEPARTMENT OF ENERGY RESOURCES OFFICE SPECIALIST II (EXECUTIVE ASSISTANT) Opening Date: April 13, 2026 Closing Date: End of day April 27, 2026 Location: Augusta Position Number: 200024946 Position Type: Limited Period Class Code: 6592 Grade: 20 (Confidential) Salary: $22.63 - $32.54 Per Hour BRIEF JOB DESCRIPTION: The Executive Assistant provides complex administrative support to the Department of Energy Resources (DOER) and provides administrative support for the operations of the overall office. The DOER is the designated state energy office with statutory responsibilities for energy resources, planning, programs and development. The DOER seeks to advance affordable, reliable and cleaner energy for the benefit of all Maine people and businesses. The position requires independent judgement, initiative and decision making in complex administrative matters. The ability to interpret and implement the policies and decisions of superiors as well as formulate recommendations for improvement in office processes, practices and policies. Competency to be flexible and adjust to dynamic administrative needs while balancing multiple tasks and priorities. Responsibilities include the coordination of the Commissioner's schedule, travel, procurement card, receiving and appropriately directing communications through the DOER office. Administrative support to the DOER office includes but is not limited to: Freedom of Access requests, records management, coordination of supplies and office equipment, entering and maintaining information in databases and supporting the procurement process from RFP to invoice payment. The successful candidate should have extensive experience in the use of computers and various computer applications. MINIMUM QUALIFICATIONS: Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I. No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: <ul><li>Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and confidential employees receive three (3) personal leave days per calendar year. </li><li>Health Insurance Coverage- The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. </li><li>Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. </li><li>Dental Insurance- The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value). </li><li>Retirement Plan- The State of Maine contributes 18.91% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee. </li><li>Gym Membership Reimbursement- Improve overall health with regular exercise and receive up to $40 per month to offset this expense. </li><li>Health and Dependent Care Flexible Spending Accounts- Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. </li><li>Public Service Student Loan Forgiveness- The State of Maine is a qualified employer for this federal program. For more info</li></ul>

State of Maine

Office Specialist II (Executive Assistant) - Limited Period

Administrative Skills

Childcare

Database Administration

Executive Assistant Skills 

Flexible Spending Accounts

Healthcare

Multitasking

Office Equipment

Operational Support

Policy Implementation

Process Improvement

Purchasing/Procurement

Records Management

Request for Proposals (RFP)

State Government

Broadbean

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. The Division of Administrative Hearings, Bureau of Unemployment Compensation, consists of a team of hearing officers and support staff whose mission is to provide timely and fair due process hearings to parties seeking review of agency decisions.

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State. . Department of Labor - Bureau of Unemployment Compensation, Division of Administrative Hearings Job Class Code: 6560 Grade: 17 (Administrative Bargaining Unit) Salary: $19.27-$27.74/Hour Location: Augusta Opening Date: May 13, 2026 Closing Date: May 28, 2026 The Division of Administrative Hearings, Bureau of Unemployment Compensation, consists of a team of hearing officers and support staff whose mission is to provide timely and fair due process hearings to parties seeking review of agency decisions. Do the prospects of using your knowledge and skills in support of this essential service excite you? Are you seeking a position in which your work makes a critical difference in the lives of others? If your answer is "yes," then we want to talk to you about the possibility of joining our team! We have an opening for an associate legal secretary position. Typical duties of the position include scheduling hearings, preparing hearing notices and packets, fielding calls from the public, and processing various types of requests. The ideal candidate will be self-motivated, organized, and able to work in a fast-paced environment. This position is based in Augusta with the ability to be hybrid remote. Primary responsibilities include: <ul><li>Scheduling hearings.</li><li>Preparing notice statements and hearing packets.</li><li>Entering appeals.</li><li>Processing postponement requests, withdrawals, subpoena requests, change-of-venue requests, and hearing-record requests.</li><li>Preparing a variety of documents/communications.</li><li>Monitoring and processing mail, faxes, email, and a customer messaging portal.</li><li>Responding to various questions and concerns from customers.</li><li>Providing administrative support to hearing officers. </li></ul>Skills or knowledge required: <ul><li>Ability to conduct research, gather information, and analyze results to reach a conclusion and/or make recommendations.</li><li>Ability to interact effectively with a variety of individuals, sometimes under difficult/stressful circumstances.</li><li>The ability to learn and effectively use complicated software employed in the scheduling and processing of appeals.</li><li>Ability to verify, code, compute, and/or reconcile data on standard documents.</li><li>Ability to stay organized while dealing with multiple issues, large amounts of information, and interruptions.</li><li>Ability to develop and recommend new work methods and administrative policies/procedures.</li><li>Ability to use discretion and judgment in dispensing information.</li><li>Ability to write clear and comprehensive communications and reports.</li><li>Ability to understand and promote management goals as they affect day-to-day operations.</li></ul> Minimum qualifications: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Plus: Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks. All positions in this classification assume the qualifications of: Secretary. Preference will be given to those applicants: Knowledge of Maine's unemployment insurance program would be preferred but not required. Contact information: Questions about this position should be directed to Chris Gagne at Christopher.Gagne@Maine.gov . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

Secretary Associate Legal - Administrative Hearings

Administrative Policies

Analysis Skills

Change Requests/Orders

Communication Skills

Documentation Standards

Fax Machines

Insurance

Legal

Legal Support Skills

Mail Processing

Organizational Skills

Reconciliation

Research Skills

Time Management

Writing Skills

UNKNOWN

ADAPTED_NOW

Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. This role collaborates closely with engineers, analysts, process and practice owners, service owners, the ITIL Specialist, and the Service and Integration Management Lead to translate complex technical, operational, and security-related information into accessible content.

YEAR

The Technical Writer develops, edits, and maintains clear, accurate, and user-focused technical documentation supporting enterprise IT operations, ITSM delivery, and mission-critical systems within a federally regulated environment. This role collaborates closely with engineers, analysts, process and practice owners, service owners, the ITIL Specialist, and the Service and Integration Management Lead to translate complex technical, operational, and security-related information into accessible content. The position supports the full documentation lifecycle, from information gathering and drafting through structured reviews, version control, publication, and maintenance. All documentation must align with organizational standards, governance requirements, and usability best practices to ensure that users—technical and non-technical—can effectively understand and operate Federal Client systems and services. Key Responsibilities + Translate complex technical and security-relevant information from subject matter experts into clear, concise user guides, SOPs, workflows, and reference materials tailored to varied audiences. + Gather, analyze, and validate information by interviewing engineers, analysts, product owners, and ITSM leaders; reviewing specifications; and observing system workflows to ensure accuracy and completeness. + Apply structured writing principles, standardized templates, and style guides to create cohesive, findable, and reusable content across manuals, knowledge articles, training materials, and online help. + Use documentation and publishing tools to produce and maintain content in multiple formats, including web-based help, printable documentation, and training or presentation materials. + Apply plain-language principles, accessibility standards, and federal documentation guidelines to improve clarity, readability, and compliance. + Coordinate review cycles, track stakeholder comments, and maintain version control to ensure all documentation retains an auditable and governed change history. + Partner with agile and DevOps delivery teams to update documentation iteratively in alignment with frequent system releases, configuration updates, and service changes. + Support documentation needs for enterprise IT services—such as cloud platforms, cybersecurity capabilities, and ITSM workflows—essential to mission-critical Federal Client operations. + Collaborate closely with the ITIL Specialist and Service and Integration Management Lead to align documentation with ITIL-based service management practices and process governance. Required Qualifications + Bachelor’s degree in English, Technical Writing, Communications, IT, or a related field, or equivalent relevant work experience. + 0–3 years of progressively responsible experience in technical writing, documentation, or closely related communication roles. + Demonstrated ability to understand and communicate complex technical information clearly and concisely for varied audiences. + Training or practical experience with documentation tools (for example, word processing, PDF, and help‑authoring or publishing tools). + Strong writing, editing, and proofreading skills with excellent attention to detail, organization, and version control. + Ability to work independently and collaboratively with engineers, analysts, and cross‑functional teams in a fast‑paced IT environment. + Active or obtainable SECRET clearance and U.S. citizenship, with less than 10% travel required. Preferred Qualifications + Experience working in agile or DevOps environments and updating documentation in alignment with iterative release cycles. + Experience documenting enterprise IT services (cloud, cybersecurity, IT operations, or ITSM processes). + Knowledge of federal documentation standards, style guides, and regulatory requirements. + Exposure to information design, reusable content models, or component-based authoring frameworks. + Familiarity with ITSM concepts and ability to partner effectively with ITIL practitioners. + Exposure to using AI‑assisted writing and content‑generation tools in a manner consistent with federal AI policies, including security, data protection, human validation, transparency, and accuracy requirements. + Experience using AI‑enabled transcription, summarization, or analysis tools to support documentation efforts while maintaining compliance with federal privacy and security controls. + Understanding of how AI‑assisted tools integrate into knowledge management systems while adhering to federal metadata, retention, and auditability requirements. Compensation Ranges Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees. EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment. Physical Requirements The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions. Disclaimer The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. $64k - $71,700 EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.

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Writing Jobs in Auburn, ME

Office Specialist II (Executive Assistant) - Limited Period State of Maine

Secretary Associate Legal - Administrative Hearings State of Maine

Technical Writer ASM Research, An Accenture Federal Services Company

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