OTHER

FEED

UNKNOWN

Perform independent research and prepare briefing charts, presentations, and other materials using Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, and Adobe Acrobat. FedSync is seeking a highly organized and proactive Executive Administrative Assistant to support NASA's Kennedy Space Center (KSC) across various projects, programs, and events.

About FedSync:Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients.<hr/>Position Overview:FedSync is seeking a highly organized and proactive Executive Administrative Assistant to support NASA's Kennedy Space Center (KSC) across various projects, programs, and events. The ideal candidate will have a proven ability to provide executive-level administrative support, work independently, and manage multiple tasks in a fast-paced environment. This role includes working closely with senior leadership and contributing to the overall success of NASA's mission.<hr/>Key Responsibilities: <ul><li>Provide administrative support to executive staff, including managing office operations such as budgeting, personnel records, and payroll.</li><li>Perform independent research and prepare briefing charts, presentations, and other materials using Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, and Adobe Acrobat.</li><li>Serve as a key point of contact for internal and external customers, ensuring effective communication and coordination.</li><li>Manage complex calendars, organize meetings, and handle travel arrangements.</li><li>Prepare correspondence, reports, and documents; proofread materials for accuracy and consistency.</li><li>Oversee the work of subordinate administrative staff to ensure smooth and efficient office operations.</li><li>Maintain confidentiality and safeguard sensitive and classified information in accordance with NASA standards.</li><li>Coordinate personnel matters, including compliance, operating methods, and awards.</li><li>Act as a liaison with other NASA centers (e.g., NASA HQ, JSC, MSFC) and external organizations.</li><li>Summarize lengthy documents and briefs executive staff on routine and high-priority matters.</li><li>Support the planning and execution of various NASA programs, events, and special initiatives.</li><li>Maintain proficiency in electronic records and presentation tracking systems.</li></ul><hr/>Qualifications:<ul><li>Proven experience providing executive assistant support in a high-demand environment.</li><li>Ability to work independently with minimal supervision; a proactive, self-starting attitude is crucial.</li><li>Strong customer service skills with a focus on internal and external stakeholders at all levels.</li><li>Excellent organizational and multitasking abilities, with a proven record of managing competing priorities.</li><li>Proficient in Microsoft Office Suite, Microsoft Teams, WebEx, and SharePoint.</li><li>Experience managing complex calendars and tracking multiple schedules.</li><li>Strong written and oral communication skills, with attention to detail in all forms of documentation.</li><li>Ability to exercise good judgment, especially when addressing urgent calendar changes or issues.</li><li>Skilled in problem-solving and providing solutions to administrative challenges.</li><li>Ability to work effectively in a team environment, providing recommendations for improvement in administrative processes.</li><li>Knowledge of NASA protocols and procedures related to classified and controlled information is a plus.</li></ul><hr/>Additional Requirements:<ul><li>Flexible work schedule, including availability for nights, weekends, and holidays as needed.</li><li>Ability to work onsite with a high degree of productivity and professionalism.</li></ul><hr/>FedSync is an Equal Opportunity Employer:We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and credit Check.

FEDSYNC

Executive Assistant III - NASA KSC

Administrative Skills

Adobe Acrobat

Budgeting

Calendar Management

Communication Skills

Customer Support/Service

Detail Oriented

Documentation

Executive Assistant Skills 

Federal Government

Genetics

Leadership

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft SharePoint

Microsoft Word

Military

Multitasking

Operations Management

Organizational Skills

Plan Meetings

Prepare Correspondence

Presentation/Verbal Skills

Problem Solving Skills

Process Improvement

Proofreading

Team Player

Travel Planning

WebEx

Writing Skills

Talent Acquisition

Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Agent's Executive Assistant - State Farm Agent Team Member. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification.

Benefits: <ul><li>Positive Work Environment</li><li>Competitive salary</li><li>Opportunity for advancement</li><li>Wellness resources</li><li>Training & development</li><li>Bonus based on performance</li><li>Flexible schedule</li></ul> ROLE DESCRIPTION: Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Agent's Executive Assistant - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self starter who thrives in a fast-paced environment, then this is your opportunity for a rewarding career with excellent income and growth potential. RESPONSIBILITIES: <ul><li>Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification.</li><li>Work with the agent to develop and maintain a digital marketing system to promote the office.</li><li>Work with the agent to identify and support local community events in our market.</li><li>Work with the agent to help manage the website and social media content.</li><li>Maintain a strong work ethic with a total commitment to success each and every day.</li></ul>REQUIREMENTS: <ul><li>Excellent communication skills - written, verbal and listening</li><li>Organizational skills</li><li>Self-motivated and detail oriented</li><li>Proactive in problem solving</li><li>Dedicated to customer service</li><li>Experience in a variety of computer applications, particularly Microsoft Outlook</li><li>Prior insurance and/or executive assistant experience preferred</li><li>Bookkeeping and accounting experience preferred</li></ul>If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents’ employees are not employees of State Farm.

Arty Pagan - State Farm Agent

Agent's Executive Assistant - State Farm Agent Team Member

Accounting

Billing

Bookkeeping

Business Growth

Community Support

Customer Experience

Insurance

Licensing

Online Marketing

Social Media

Training Program

Training/Teaching

Website Management

This key position is ideal for someone eager to be the backbone of a high-achieving team, managing all aspects except lead generation, allowing our partner agents to concentrate fully on fieldwork. Join and gain in-house marketing and design services, daily live professional development opportunities, superior technology that eliminates up to 75% of daily tasks, and more.

<h3>Summary</h3>You have the chance to work alongside and learn from the top 1% of real estate experts in North America. Join us as an Executive Assistant on a dynamic, growth-driven team where you can develop your skills and advance your career. We offer a clear roadmap to success, complete with proven models, systems, tools, coaching, training, and accountability to help you thrive.This key position is ideal for someone eager to be the backbone of a high-achieving team, managing all aspects except lead generation, allowing our partner agents to concentrate fully on fieldwork.<h2>Compensation Structure</h2>This position is commission-based, paid directly from the team lead’s commissions, typically earning 15% of the commission on transactions you help facilitate and close.<h3>Responsibilities</h3><ul><li>Manage the team lead’s daily schedule and oversee the team calendar to ensure efficient time allocation. </li><li>Organize and promptly respond to all correspondence directed to the team lead. </li><li>Reconcile expenses accurately and prepare detailed expense reports for review. </li><li>Delegate recurring tasks from the team lead to enable focus on revenue-generating activities. </li><li>Prepare comprehensive listing presentations and comparative market analyses (CMAs). </li><li>Provide support to partner agents throughout the listing and transaction processes, ensuring smooth operations. </li><li>Coordinate all logistical aspects of listings, including signage, lockboxes, and marketing materials, either directly or by assigning appropriate team members. </li><li>Utilize real estate licensure and MLS access to perform agent-specific duties that non-licensed assistants are not authorized to execute. </li><li>Professionally manage incoming phone calls and welcome visitors to the office. </li><li>Address client inquiries and resolve complaints with professionalism and efficiency. </li><li>Receive, sort, and distribute incoming mail promptly. </li><li>Prepare and execute all marketing mailings in a timely manner. </li><li>Maintain office supplies, equipment, and software to support daily operations. </li><li>Participate actively in weekly one-on-one coaching sessions, team training meetings, and partner calls to foster team development and growth.</li></ul><h3>Qualifications</h3><ul><li>Active Florida real estate license holder who prefers facilitating transactions over prospecting for leads</li><li>Collaborative team member with effective communication abilities </li><li>Excellent verbal and written communication proficiency </li><li>Committed to continuous learning and personal development </li><li>Exceptionally organized with strong time management skills </li><li>Proficient in standard office software and scheduling tools </li><li>Able to swiftly adjust to evolving situations </li><li>Reliable and discreet in handling sensitive information (client details, financial records, schedules)</li></ul><h3>About-our-team</h3>We are powered by PLACE, a broker-agnostic business services and technology platform transforming the industry for top agents and their customers. Join and gain in-house marketing and design services, daily live professional development opportunities, superior technology that eliminates up to 75% of daily tasks, and more. We invest in your future by providing opportunities for personal and professional growth, so you can dream bigger while gaining exponential leverage and success within our powered by PLACE team.

Team Taranto

Executive Assistant

Brokerage

Business Services

Coaching

Comparative Analysis

Design Services

Expense Reports

Lead Generation

Mail Processing

Market Analysis

Marketing

Office Equipment

Operations

Real Estate

Reconciliation

Resolve Customer Issues

Sales Prospecting

Software Administration

Team Building

Team Lead/Manager

Telephone Skills

Time Management

Transaction Processing/Management

Brivity

Attends a variety of meetings and transcribes minutes as needed; composes general correspondence, memos, and notices not requiring dictated or manually prepared replies; reads outgoing correspondence of procedural and grammatical accuracy, conformance with general policy and factual correctness. The Secretary III reports to the Executive Office Manager, and provides high-level administrative assistance and secretarial services requiring advanced knowledge and experience in performing functions involving discretion and confidentiality.

Department: Administration Schedule/Status: 8am-500pm; Full Time Standard Hours/Week: 40 General Description: The Secretary III reports to the Executive Office Manager, and provides high-level administrative assistance and secretarial services requiring advanced knowledge and experience in performing functions involving discretion and confidentiality. Strong interpersonal and organizational skills and proficient in Microsoft Word, Outlook, Excel, PowerPoint. Superior customer service skills are also keys to success in this position. The position shall exemplify the desired Culture of Choice® and philosophies of Parrish Healthcare.   Key Responsibilities <ul><li>Answers, evaluates, and appropriately responds to phone calls, visits, and other inquiries.</li><li>Coordinates and maintains the Executive's calendar for meetings and appointments to provide optimal utilization of the executive's time.</li><li>Maintains all communications for the Executive and related functional areas including written correspondence and telephone contacts.</li><li>Attends a variety of meetings and transcribes minutes as needed; composes general correspondence, memos, and notices not requiring dictated or manually prepared replies; reads outgoing correspondence of procedural and grammatical accuracy, conformance with general policy and factual correctness.</li><li>Maintains invoice process including receiving, validating, filing and processing invoices for payment; assist with trouble shooting on invoices and helps prepare monthly expense reports.</li><li>Assists the assigned Executive(s) and department with developing presentations, reports, memos, letters, correspondence.</li><li>Assists with managing project assignments as needed.</li><li>Makes travel arrangements for executive.</li><li>Manage contracts for executive’s functional area(s) of responsibility.</li><li>Responsible for the preparation of reports as directed </li><li>May be required to provide lunch and /or shift coverage for the front desk.</li><li>Responsible for confidential and time sensitive information.</li><li>Performs other duties as assigned.</li><li>Knows fire, disaster and safety procedures and regulations as it pertains to the work area</li></ul>Requirements: Formal Education <ul><li>High School/GED required. AA or Vocational degree preferred. </li></ul>Work Experience <ul><li>  >5 years relevant experience; 3+ senior administrative experience of Directors or above; </li></ul>Licenses, Certifications <ul><li>Professional Administrative Assistant Certification a plus </li></ul>

Writing Jobs in Cocoa Beach, FL

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Writing Jobs in Cocoa Beach, FL

Executive Assistant III - NASA KSC FEDSYNC

Agent's Executive Assistant - State Farm Agent Team Member Arty Pagan - State Farm Agent

Executive Assistant Team Taranto

Secretary III Parrish Medical Center

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