UNKNOWN

FEED

You will serve as the primary on-site administrative and operational presence, supporting a dynamic, high-traffic environment while also providing direct executive support to senior leadership. We are seeking a highly capable Office Manager & Executive Assistant to lead the setup and day-to-day operations of a new office environment in Spartanburg.

YEAR

OFFICE MANAGER & EXECUTIVE ASSISTANT Location: Spartanburg, SC (On-Site) Type: Direct Hire •Base salary: $80, 000 –$90, 000 + 10% performance bonus •100% company-paid benefits <hr/>OVERVIEW We are seeking a highly capable Office Manager & Executive Assistant to lead the setup and day-to-day operations of a new office environment in Spartanburg. This is a hands-on role for someone who thrives in building structure from the ground up, creating efficient processes, and taking full ownership of the workplace experience. You will serve as the primary on-site administrative and operational presence, supporting a dynamic, high-traffic environment while also providing direct executive support to senior leadership. This role requires a proactive, resourceful professional who can operate independently, adapt quickly, and engage effectively with a wide range of stakeholders. <hr/>KEY RESPONSIBILITIES Office Operations & Workplace Management •Lead the setup and ongoing management of a new office space, ensuring a professional and well-functioning environment •Own daily office operations, maintaining organization, efficiency, and a high-quality workplace experience •Establish and manage core office processes including mail, supplies, and vendor coordination •Partner with Facilities and external vendors to support office infrastructure, maintenance, and services (printing, shipping, kitchen, etc.) •Manage office inventory, equipment, and vendor relationships •Coordinate logistics for meetings, team visits, and internal events such as lunches, offsites, and site tours •Serve as the on-site point of contact for visitors, including greeting and escorting guests •Collaborate with on-site teams to coordinate visitor access and ensure a seamless experience •Develop familiarity with local resources (restaurants, hotels, transportation) to support visiting teams Executive Support •Provide high-touch administrative support to 1–2 senior executives •Manage calendars, scheduling, travel arrangements, and expense reporting •Prioritize and adapt to shifting needs in a fast-paced environment •Partner with administrative teams across the organization to ensure alignment and coordination •Handle confidential information with discretion and professionalism <hr/>QUALIFICATIONS •5+ years of experience in office management, workplace operations, or executive/administrative support •Proven ability to work independently and take full ownership of responsibilities •Strong organizational skills with high attention to detail •Proactive, adaptable, and solution-oriented mindset •Hands-on approach with a willingness to support a wide range of tasks •Excellent interpersonal and communication skills •Comfortable working in a dynamic, evolving office environment •Proficiency with Microsoft Office Suite and standard workplace tools •Bachelor’s degree preferred

GTN Technical Staffing

OFFICE MANAGER & EXECUTIVE ASSISTANT

Administrative Skills

Calendar Management

Communication Skills

Detail Oriented

Establish Priorities

Executive Assistant Skills 

Expense Reports

Interpersonal Skills

Inventory Management

Leadership

Logistics

Mail Processing

Maintenance Services

Microsoft Office

Office Equipment

Office Management

Operational Support

Operations Management

Organizational Skills

Plan Meetings

Printing

Process Development

Process Management

Restaurant

Schedule Development

Travel Planning

Vendor/Supplier Relations

HaleyMarketing

This person will act as a trusted partner to leadership by managing complex schedules, coordinating travel and meetings, supporting executive communications, and ensuring seamless day-to-day operations. Plan and coordinate in-person and virtual meetings for senior leadership, the Board of Directors, and division teams, including logistics, materials, catering, and on-site support .

HOUR

Summary: Our client in Spartanburg, SC is seeking a high-level Executive Assistant supporting their C-suite executives in a fast-paced corporate environment. This person will act as a trusted partner to leadership by managing complex schedules, coordinating travel and meetings, supporting executive communications, and ensuring seamless day-to-day operations. This role requires discretion, strong organizational skills, and the ability to manage multiple priorities while maintaining accuracy and professionalism. Responsibilities: <ul><li>Provide comprehensive executive support, including calendar management, travel coordination, and expense reporting </li><li>Draft, edit, and format executive correspondence, presentations, and internal communications </li><li>Develop and maintain organizational charts and leadership materials </li><li>Plan and coordinate in-person and virtual meetings for senior leadership, the Board of Directors, and division teams, including logistics, materials, catering, and on-site support </li><li>Support internal communications, employee recognition programs, service awards, and company store activities </li><li>Assist with foundation-related initiatives, including board meetings coordination, mail and shipping, and onsite meeting support </li><li>Oversee general office operations, visitor coordination, mail and shipping, and onsite meeting support </li><li>Assist with onboarding activities for employees in the Spartanburg office </li></ul>Qualifications:<ul><li>Experience supporting C-suite or senior leadership </li><li>Highly organized, detail-oriented, and proactive </li><li>Strong written and verbal communication skills </li><li>Proficient in Microsoft Office; Concur experience a plus </li></ul>Compensation: <ul><li>$30-$40/hour </li><li>Health, dental, and vision benefits </li><li>PTO </li><li>401k plan </li></ul> Schedule: Monday through Friday, 8am to 5pm on-site, flexibility once settled into role

Find Great People

Executive Assistant

Board Meeting

Catering Services

Multitasking

On Site Support

Onboarding

Presentation/Verbal Skills

Writing Skills

IRecruitee

OTHER

Prepare high-quality business correspondence, reports, detailed spreadsheets, and professional PowerPoint presentations; organize and maintain databases to support ongoing business development, sales, and marketing activities. You will act as a trusted partner to senior leadership, handling complex administrative tasks while maintaining strict confidentiality and representing the executive team with professionalism at all levels — internally and externally.

We are seeking a highly organized, proactive, and versatile Executive Administrative Assistant to provide critical high-level support to our Corporate Business Development, Sales, and Marketing team! This role supports the Executive Vice President, Vice President of Sales, and a team of 9 Senior Account Executives. You will play a key role in ensuring seamless operations across a fast-paced, dynamic environment. The ideal candidate thrives in a collaborative setting, excels at multitasking under pressure, and can effectively interface across the enterprise with other Executive Administrative Assistants and various Business Units (BUs). You will act as a trusted partner to senior leadership, handling complex administrative tasks while maintaining strict confidentiality and representing the executive team with professionalism at all levels — internally and externally. Essential Functions<ul><li>Prepare high-quality business correspondence, reports, detailed spreadsheets, and professional PowerPoint presentations; organize and maintain databases to support ongoing business development, sales, and marketing activities.</li><li>Manage and maintain the Dynamics CRM system, ensuring data accuracy, integrity, and timely updates to support the sales pipeline and customer relationships.</li><li>Coordinate and schedule internal and external meetings, conference calls, and virtual/hybrid events.</li><li>Manage complex domestic and international travel arrangements for the team, including flights, accommodations, ground transportation, and itineraries. Account for time zone differences, geographic considerations, visa requirements, and optimize efficiency and cost.</li><li>Process, audit, and reconcile expense reports in accordance with company policies.</li><li>Attend meetings, take detailed minutes, distribute action item lists, and proactively follow up to track progress and ensure timely completion.</li><li>Serve as the primary interface with outside sales representatives: maintain representative agreements, track performance, and prepare and distribute commission reports.</li><li>Monitor and report on key sales metrics, including weekly progress updates for leadership.</li><li>Maintain an organized library of sales and marketing collateral materials, ensuring the team has quick access to the latest versions.</li><li>Support conference and trade show participation by managing pre-event preparations, ordering supplies, coordinating shipping of materials, and handling on-site logistics as needed.</li><li>Track website leads and referrals, then distribute them promptly to the appropriate subsidiaries or team members.</li><li>Manage marketing inventory and the business card ordering/account process.</li><li>Collaborate on the development and maintenance of Babcock Power capabilities presentations and provide ongoing support for team PowerPoint needs.</li><li>Coordinate client meetings by interfacing client Executive Assistants and aligning travel/logistics for Babcock Power participants.</li><li>Perform general administrative and clerical duties, including photocopying, mailing, filing, and preparation of memoranda and reports.</li></ul>Requirements<ul><li>Associate degree preferred, or equivalent combination of education and work experience.</li><li>Minimum of 5 years as an Executive Assistant or similar high-level administrative role, preferably supporting sales, business development, or marketing teams in a corporate environment.</li><li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with Microsoft Dynamics CRM is strongly preferred.</li><li>Strong expertise in creating professional, visually compelling PowerPoint presentations.</li><li>Proven experience working with CRM systems, with preference for Microsoft Dynamics.</li><li>Excellent written and verbal communication skills; able to interact professionally with all levels of the organization and external contacts.</li><li>Highly self-motivated with strong ability to prioritize tasks, manage multiple deadlines, and work independently with minimal supervision.</li><li>Demonstrated discretion and ability to handle highly confidential and sensitive information.</li><li>Advanced proficiency in the full Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint).</li><li>Exceptional organizational skills with meticulous attention to detail and a strong commitment to accuracy.</li><li>Minimum 5 years of experience providing direct administrative support to C-level or senior executives.</li><li>Comfortable acting as a professional representative of Executive Management when engaging with employees, clients, vendors, and other stakeholders.</li><li>Ability to generate and develop insightful reports from available data.</li><li>Proven track record of successfully multitasking and thriving in a fast-paced, team-oriented environment.</li></ul>Benefits<ul><li>Health Care Plan (Medical, Dental & Vision)</li><li>Retirement Plan (401k, IRA)</li><li>Life Insurance (Basic, Voluntary & AD&D)</li><li>Paid Time Off (Vacation, Sick & Public Holidays)</li><li>Family Leave (Maternity, Paternity)</li><li>Short Term & Long Term Disability</li><li>Training & Development</li><li>Wellness Resources</li></ul>

Writing Jobs in Gaffney, SC

Resume Resources

Get noticed by top employers!

Writing Jobs in Gaffney, SC

OFFICE MANAGER & EXECUTIVE ASSISTANT GTN Technical Staffing

Executive Assistant Find Great People

Executive Administrative Assistant - Business Development, Sales & Marketing Babcock Power

Resume Resources