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Executive AssistantDepartment: AdministrationReport To: CEOPosition Summary: An executive assistant (EA) provides high-level administrative,organizational, and project management support to the CEO, helping them maximizeproductivity and focus on strategic priorities. Assisting with special projects, conducting research, and tracking deadlines to ensureaccountability and completion Will need to stay late on occasion and work after hours in order to attend Board meetings,and corporate events.

<div><b>Executive Assistant</b></div><div><b>Department: Administration</b></div><div><b>Report To: CEO</b></div><div><b>Position Summary</b>: An executive assistant (EA) provides high-level administrative,</div><div>organizational, and project management support to the CEO, helping them maximize</div><div>productivity and focus on strategic priorities. The role requires significant discretion,</div><div>professionalism, and the ability to work in a fast-paced, dynamic environment.</div><div><br/></div><div><b>Duties and Responsibilities:</b></div><div> Managing complex calendars, prioritizing inquiries and requests, and troubleshooting</div><div>conflicts across multiple time zones.</div><div> Acting as the primary point of contact and "gatekeeper" between the executive and</div><div>internal staff, clients, and external partners. This involves screening calls, emails, and</div><div>visitors, and drafting correspondence on the executive's behalf.</div><div> Planning and arranging travel logistics, including flights, accommodations,</div><div>transportation, and detailed itineraries.</div><div> Coordinating all aspects of meetings, from scheduling and preparing agendas/materials to</div><div>taking minutes and tracking action items. This can also extend to planning offsite events</div><div>or team-building activities.</div><div> Preparing, editing, and formatting documents, reports, spreadsheets, and presentations.</div><div>EAs are responsible for organizing and maintaining confidential files and records.</div><div> Managing and submitting expense reports, handling invoices, tracking budgets, and</div><div>overseeing general office supply management and vendor contracts.</div><div> Assisting with special projects, conducting research, and tracking deadlines to ensure</div><div>accountability and completion</div><div><div> Will need to stay late on occasion and work after hours in order to attend Board meetings,</div><div>and corporate events.</div><div> Take minutes and prepare all Board packets</div><div> Assist in writing press releases, newsletters and social media posts</div><div> All other Duties as Assigned</div><div><br/></div><div><b>Skills and Qualifications:</b></div><div> The ability to multitask, prioritize a large and diverse workload, and pay meticulous</div><div>attention to detail is critical.</div><div> EAs handle extremely sensitive information and must maintain a high level of integrity</div><div>and professional discretion.</div><div> Strong written and verbal communication skills are essential for interacting with people</div><div>at all levels and representing the executive professionally.</div><div> Knowledge of office software (Microsoft Office Suite, Excel, MS Word, Outlook, etc.)</div><div>and an aptitude for learning new systems and technology are required.</div><div> Be able to anticipate needs, solve problems independently, and adapt quickly to lastminute</div><div>changes and emergencies.</div><div>Education/Experience:</div><div> 3-5 years in an executive support role.</div><div> An associate or bachelor’s degree is preferred</div><div> Public Relations experience is a plus</div></div>

HEALTH CARE PARTNERS

Executive Assistant

Billing

Board Meeting

Budget Management

Calendar Management

Communication Skills

Detail Oriented

Establish Priorities

Event Management

Executive Assistant Skills 

Expense Management

Expense Reports

File Maintenance

Identify Issues

Logistics

Meeting Minutes

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft Word

Multitasking

Newsletter

Office Management

Presentation/Verbal Skills

Press Releases

Problem Solving Skills

Project/Program Management

Public/Media/Press/Analyst Relations

Research Skills

Social Media

Telephone Skills

Time Management

Travel Planning

Vendor/Supplier Management

Writing Skills

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Job Summary: The Executive Assistant to the Superintendent provides high-level administrative support to the Superintendent, ensuring the efficient operation of the Superintendent's office. This role involves handling confidential information, managing communications, coordinating schedules, and serving as a liaison between the Superintendent and internal/external stakeholders.

<p>Executive Assistant to the Superintendent JobID: 18087</p><p>Position Type:</p><p>Non-Teaching Professional/Executive Assistant</p><p>Date Posted:</p><p>5/29/2026</p><p>Location:</p><p>District Office</p><p>Closing Date:</p><p>06/12/2026</p><p> &nbspAdditional Information: Show/Hide</p><p>Job Title: Executive Assistant to the Superintendent</p><p>Supervisor: District Superintendent</p><p>Terms of Employment: 246 Days</p><p>Job Summary:</p><p>The Executive Assistant to the Superintendent provides high-level administrative support to the Superintendent, ensuring the efficient operation of the Superintendent's office. This role involves handling confidential information, managing communications, coordinating schedules, and serving as a liaison between the Superintendent and internal/external stakeholders.</p><p>Essential Duties & Responsibilities:</p><ul><li>Manage and prioritize the Superintendent's schedule, including appointments, meetings, and travel arrangements.</li><li>Serve as the primary point of contact for communications with the Superintendent's office, including handling correspondence, emails, and phone calls.</li><li>Prepare handbooks, presentations, meeting agendas, and other documentation for the Superintendent.</li><li>Maintain an organized filing system for records and confidential documents.</li><li>Assist in coordinating and preparing materials for Board of Education meetings, including drafting meeting minutes.</li><li>Support the Superintendent in executing directives efficiently by coordinating with district leadership and staff.</li><li>Organize and facilitate meetings, conferences, and special events on behalf of the Superintendent's office.</li><li>Act as a liaison between the Superintendent, Board of Education, district staff, and community stakeholders.</li><li>Handle sensitive matters with professionalism, discretion, and confidentiality.</li><li>Supervise and coordinate the work of clerical office personnel as assigned.</li><li>Perform other duties as assigned by the Superintendent.</li></ul><p>Qualifications & Skills:</p><ul><li>Education & Experience: At least two years of post-secondary training or an equivalent combination of education and experience in executive administration, office management, or a related field.</li><li>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.</li><li>Communication: Strong verbal and written communication skills with the ability to interact effectively with diverse stakeholders.</li><li>Organization & Time Management: Ability to manage multiple priorities, meet deadlines, and work under pressure in a fast-paced environment.</li><li>Confidentiality & Professionalism: Must exercise discretion and maintain strict confidentiality in handling sensitive matters.</li><li>Problem-Solving & Initiative: Ability to anticipate needs, take initiative, and work proactively with minimal supervision.</li></ul><p>Work Environment & Physical Requirements:</p><ul><li>Must be able to sit, stand, walk, and perform general office tasks for extended periods.</li><li>Ability to lift or move up to 40 pounds.</li><li>Frequent use of a computer, telephone, and standard office equipment.</li><li>Must be able to work flexible hours, including occasional evenings for meetings.</li></ul><p>Compensation:</p><p>Pay Grade: 115 (as per district salary schedule)</p><p>Note: This job description outlines the primary responsibilities but may be adjusted to meet the needs of the Superintendent and Horry County Schools.</p>

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Executive Assistant HEALTH CARE PARTNERS

Executive Assistant to the Superintendent Horry County School District

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