OTHER

FEED

UNKNOWN

Must be capable to execute all terms and conditions set forth in the Employee Handbook, including but not limited to: Works in a safety conscious manner which ensures that safe work practices are used in order not to pose a risk to self or others in the workplace. JOB SUMMARY: The Executive Administrative Assistant provides high-level, confidential administrative support to the Executive Administrative & Events Manager and other executive staff.

HOUR

Position Title: Executive Administrative Assistant REPORTS TO: Executive Administration & Events Manager SUPERVISES: NoJOB STATUS: Non-ExemptJOB GRADE 9: $21.40 - $26.75 Targeted Hourly Rate**This position works on-site. Remote work is not available at this time.JOB SUMMARY: The Executive Administrative Assistant provides high-level, confidential administrative support to the Executive Administrative & Events Manager and other executive staff. This position is often privy to confidential information and as such, requires diplomacy and discretion as well as ensure accuracy of information while maintain complete confidentiality throughout all processes assigned and handled. DUTIES/ RESPONSIBILITIES:<ul><li style="text-align:justify">Provide high level administrative support and assistance to the Executive Leadership Team.</li><li style="text-align:justify">Assist in the scheduling and management of assigned calendars.</li><li style="text-align:justify">Assist in the handling of confidential and sensitive material with a strong attention to detail.</li><li style="text-align:justify">Assist in the development of reporting procedures and other methods to establish timeline and assist in tracking mechanisms to ensure deadlines are met.</li><li style="text-align:justify">Assist in the timely and accurate completion of various management reports.</li><li style="text-align:justify">Prepare agendas and schedules for meeting (as assigned). Assist in the organization of the Annual Meeting, Holiday Parties and other employee events. </li><li style="text-align:justify">Assist in the organization and preparation for various staff and management meeting as directed by the Executive Administration & Events Manager.</li><li style="text-align:justify">Arrange travel and logistics, such as booking flights, car rental, hotel accommodations, conference registration, etc. Upon return, complete all expense reports and reimbursements.</li><li style="text-align:justify">Prepare for approval monthly expense reports as needed. </li><li style="text-align:justify">Retrieves information as requested from records, email, meeting minutes and other related documents; prepares written summaries of data when needed.</li><li style="text-align:justify">Greet members as needed. Ensure Members' needs are directed to the correct department/employee.</li><li style="text-align:justify">Assist the Executive Administration & Events Manager with additional duties that arise.</li><li style="text-align:justify">Perform other duties as assigned. </li></ul>EDUCATION/ EXPERIENCE:<ul><li style="text-align:justify">Education or experience equivalent to an associate's degree, plus 4 years of experience in office management and/or administration</li></ul>QUALIFICATIONS:<ul><li style="text-align:justify">Excellent verbal and written communication skills.</li><li style="text-align:justify">Excellent organizational skills and attention to detail.</li><li style="text-align:justify">Excellent time management skills with a proven ability to meet deadlines.</li><li style="text-align:justify">Ability to function well in a high-paced and at times stressful environment.</li><li style="text-align:justify">Extensive knowledge of the office administration, clerical procedures and recordkeeping systems.</li><li style="text-align:justify">Extremely proficient with Microsoft Office Suite.</li><li style="text-align:justify">Patience, tact, enthusiasm towards the Members, fellow staff and general public.</li><li style="text-align:justify">Physical Demands - Requires sitting for a long period of time, some standing, walking, kneeling, stooping, bending, lifting, grasping and fine hand coordination. Visual and aural acuity required. Finger and hand dexterity required. Must be able to lift 20 pounds maximum, with occasional lifting and/or carrying of objects weighing up to 10 pounds. Requires ability to read and write English and ability to communicate with members, and personnel. Must have ability to evaluate the interpret information and make independent decisions. Requires ability to remain calm under stress. </li><li style="text-align:justify">Work Conditions - Inside.</li><li style="text-align:justify">Job Related Travel - As required.</li></ul>GENERAL REQUIREMENTS:Must be capable to execute all terms and conditions set forth in the Employee Handbook, including but not limited to:<ul><li style="text-align:justify">Works in a safety conscious manner which ensures that safe work practices are used in order not to pose a risk to self or others in the workplace.</li><li style="text-align:justify">Adheres to policy on Drug Free Workplace.</li><li style="text-align:justify">Complies with company policies and procedures and local, state and federal regulations.</li><li style="text-align:justify">As a condition of employment, new hires must be fully vaccinated against COVID-19 on or before the first day of employment (subject to legally mandated exemptions).</li></ul>PHYSICAL REQUIREMENTS: <ul><li>Prolonged periods of sitting at a desk and working on a computer.</li><li>Must be able to lift 15 pounds at times.</li><li>Must be able to access and navigate each department at the organization's facilities.</li></ul> State Employees Credit Union offers a highly competitive benefits packageApplications must be received by Human ResourcesState Employees Credit Union of New Mexico is an Equal Opportunity EmployerEqual Opportunity Employer, including disabled and veterans.

State Employees Credit Union

Executive Administrative Assistant

Administrative Management

Administrative Skills

Calendar Management

Car Rentals

Car Reservation

Communication Skills

Conference Management

Data Quality

Detail Oriented

English Language

Event Management

Executive Assistant Skills 

Expense Reports

Federal Laws and Regulations

Human Resources

Leadership

Lift/Move 20 Pounds

Logistics

Manual Dexterity

Material Moving

Meeting Minutes

Microsoft Office

Office Management

Organizational Skills

People Management

Physical Demands

Presentation/Verbal Skills

Procedure Development

Reimbursement

Reporting Skills

Risk

Safety/Work Safety

State Laws and Regulations

Time Management

Travel Planning

Willing to Travel

Work From Home

Writing Skills

Talent Acquisition

Operate CEO travel as a managed workflow: travel blocks, logistics, itinerary distribution, space needs while traveling, and pre-travel prep time. As a Federally Qualified Health Center (FQHC) and 501(c)(3) nonprofit, El Centro Family Health is dedicated to providing affordable, accessible, and high-quality healthcare to the people of Northern New Mexico.

Position Overview: Under the direction and supervision of the CEO, the Executive Assistant to the CEO provides high-level, administrative support to the CEO by managing calendars, coordinating meetings, and optimizing executive time. Requires strong communication skills, attention to detail, and the ability to manage multiple priorities while navigating the organizational structure. It also supports governance functions by coordinating Board of Directors and committee activities, including meeting logistics, materials preparation, and documentation. What You Will Do:<ul><li>Own CEO calendar as a strategic asset: allocate time to highest-value decisions, protect strategy blocks, and build realistic transition/prep time.</li><li>Apply judgment on inbound requests: recommend accept/decline/delegate/async-summary based on CEO priorities and enterprise impact (not first-come, first-served). Enforce meeting standards (agenda for meetings longer than 15 minutes; clear outcomes, owners, and decision points).</li><li>Ensure board/committee materials are board-ready and delivered at least one week prior, including active follow-up with executives/stakeholders for outstanding content.</li><li>Maintain governance policies and documentation discipline: review cadence, version control, and reference integrity.</li><li>Capture board/committee follow-ups, assign appropriately, and ensure closure.</li><li>Minutes discipline finalize board minutes within three business days and committee minutes within two business days.</li><li>Operate CEO travel as a managed workflow: travel blocks, logistics, itinerary distribution, space needs while traveling, and pre-travel prep time.</li><li>Serve as the primary point of contact for the CEO by screening and prioritizing incoming calls, correspondence, and visitors, ensuring efficient use of executive time and adherence to organizational policies.</li><li>Prepare, draft, and format correspondence, reports, memoranda, presentations, technical documents, and other materials for the CEO and Senior Team; review documents for accuracy and completeness prior to executive approval.</li><li>Compile, analyze, and prepare briefing materials and background information for meetings, conferences, reports, and strategic discussions with internal and external stakeholders.</li><li>Maintain organized electronic and hard-copy filing systems; retrieve records as needed; manage electronic communications to support efficient office operations.</li><li>Demonstrate a strong commitment to customer service by fostering positive patient and customer relations, ensuring respect for individual rights, needs, and confidentiality at all times.</li><li>Support organizational effectiveness by assisting other departments and Senior Team members as needed and contributing to cross-functional initiatives.</li><li>Perform other administrative and related duties as assigned, in accordance with the employee's job description and the ECFH Code of Ethics Policy.</li></ul> Minimum Qualifications:<ul><li>High school diploma or GED equivalent.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office technologies.</li><li>A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers.</li><li>High attention to detail with the ability to maintain accuracy and precision in all tasks.</li><li>Strong verbal, written, and interpersonal communication skills.</li><li>Professionalism and discretion in handling sensitive and confidential information.</li><li>Excellent time management skills with a proven ability to meet deadlines.</li></ul> Preferred Qualifications:<ul><li>Associate's degree in Business, Finance, or a related field of study.</li><li>Bilingual in English and Spanish.</li></ul> Physical Requirements:<ul><li>Ability to balance, bend, lift, carry, and pull up to 20 lbs.</li><li>Ability to sit and stand for extended periods, typically longer than four hours.</li><li>Flexibility to work a varied schedule, including evenings, weekends, or as needed.</li><li>Manual dexterity and ability to use hands and fingers for feeling, grasping, and operating office equipment.</li><li>Adequate hearing ability for communication and monitoring office environments.</li><li>Good vision for reading documents, operating office equipment, and observing surroundings.</li><li>Capability to stoop, crouch, crawl, or kneel as necessary for office tasks.</li><li>Ability to talk clearly and effectively for communication.</li><li>Ability to walk and move around the office environment.</li></ul> Who We Are: As a Federally Qualified Health Center (FQHC) and 501(c)(3) nonprofit, El Centro Family Health is dedicated to providing affordable, accessible, and high-quality healthcare to the people of Northern New Mexico. Our mission is to enhance the quality of life in our community by delivering primary care and health education through a network of clinics and collaborative programs. At El Centro, we are committed to offering vital health services in a compassionate, supportive, and patient-centered environment. Equal Employment Opportunity Statement: El Centro Family Health is an equal opportunity employer. We do not discriminate based on race, color, religion, gender, gender identity, sexual orientation, national origin, disability, age, veteran status, or any other protected characteristic. We are committed to fostering a diverse and inclusive workplace for all.

El Centro Family Health

Executive Assistant to the CEO

Cadence

Cross-Functional

Customer Relations

Customer Support/Service

Documentation

Documentation Review

Environmental Monitoring

Establish Priorities

Finance

Health Education

Healthcare

Healthcare Quality

High School Diploma

Interpersonal Skills

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multilingual

Multitasking

Nonprofit

Office Equipment

Operational Support

Organizational Development/Management

Plan Meetings

Primary Care

Quality of Life

Source Code/Configuration Management (SCM)

Spanish Language

Team Player

Technical Presentation

Technical Writing

Telephone Skills

FULL_TIME

YEAR

The Executive & Program Associate (EPA) plays an integral role in supporting the Museum Director, Board of Directors and the Program Team of El Rancho de Las Golondrinas. Excellent and open communicator; ability to write and speak clearly and effectively to deliver consistent messaging to guests, staff and volunteers.

<div style="text-align:center">El Rancho de Las Golondrinas Job Description Executive & Program Associate</div> Job Summary: The Executive & Program Associate (EPA) plays an integral role in supporting the Museum Director, Board of Directors and the Program Team of El Rancho de Las Golondrinas. Reporting to the Museum Director, the EPA will be responsible for providing support for the Museum Director and the Programs Team. This position will also serve as liaison to Las Golondrinas’ Board of Directors. Duties and Essential Functions: Personal Assistant to the Museum Director<ul><li style="margin-left:8px">Responsible for keeping Museum Director’s schedule and reminders</li><li style="margin-left:8px">Schedule meetings and distribute notices</li><li style="margin-left:8px">Attend meetings with Museum Director</li><li style="margin-left:8px">Assist Museum Director with administrative duties</li><li style="margin-left:8px">Occasionally attend Development & Board events</li></ul><ul><li style="margin-left:8px">Serve as Board Liaison, including<ul style="list-style-type:circle"><li style="margin-left:8px">Board correspondence</li><li style="margin-left:8px">Distribute board packets</li><li style="margin-left:8px">Schedule Board and committee meetings, notices, reminders and facilitate web meetings</li><li style="margin-left:8px">Produce meeting agendas and minutes</li><li style="margin-left:8px">Field inquiries and requests from board members</li><li style="margin-left:8px">Maintain the Board Calendar</li></ul></li></ul> Program Support and Internal Communications<ul><li style="margin-left:8px">Responsibilities include: <ul style="list-style-type:circle"><li style="margin-left:8px">Assist Program Team, Director of Education and Curator as needed</li><li style="margin-left:8px">Open and close Museum grounds and check on volunteers daily</li><li style="margin-left:8px">Keep office calendar and communicate with administrative staff to keep all apprised of museum activities</li><li style="margin-left:8px">Compose and distribute minutes for staff meetings</li><li style="margin-left:8px">Maintain Museum annual calendar</li><li style="margin-left:8px">Special ordering of supplies/materials for the Program Team</li></ul></li></ul> Other Duties as Assigned by Museum Director   Candidate Requirements<ul><li>Bachelor’s degree or equivalent and at least 1 year related experience </li><li>Demonstrated ability to provide quality customer service</li><li>Highly organized and detail-oriented, flexible and collaborative with an ability to prioritize and manage multiple tasks </li><li>Excellent written and oral communication skills</li><li>Attention to detail</li><li>Possess a positive, collaborative attitude</li><li>Ability to be diplomatic and have an awareness of appropriate workplace interactions</li><li>Ability to anticipate the needs of others by becoming deeply familiar with the Museum and its operations</li><li>Through understanding of sensitivity to guests, volunteers and staff</li><li>Proficiency in Microsoft Office suite, including Excel, Word and Power Point</li></ul> Preferred-<ul><li style="margin-left:8px">Previous experience as a Personal Assistant or in Museum Programming</li><li style="margin-left:8px">Previous experience working with Volunteers</li><li style="margin-left:8px">Knowledge of New Mexico History</li><li style="margin-left:8px">Familiarity with Santa Fe and Northern New Mexico History and Culture</li><li style="margin-left:8px">Bilingual (English/Spanish)</li></ul> Additional Requirements-<ul><li style="margin-left:8px">Ability to work with supervisor to prioritize objectives</li><li style="margin-left:8px">Excellent and open communicator; ability to write and speak clearly and effectively to deliver consistent messaging to guests, staff and volunteers</li><li style="margin-left:8px">Ability to work independently and in a timely manner</li><li style="margin-left:8px">Ability to maintain regular and timely attendance</li><li style="margin-left:8px">Contribute to values-based culture and demonstrate adherence to the highest ethical standards</li><li style="margin-left:8px">Ability to help guests and volunteers feel warmly welcomed and heard</li><li style="margin-left:8px">Able to climb stairs, carry and lift 30 pounds stand and sit for extended periods of time</li><li style="margin-left:8px">Ability to work in dusty environments and outdoors</li><li style="margin-left:8px">Ability to comply with and adhere to all internal procedures, processes and policies, as well as Las Golondrinas’ core values and mission</li><li style="margin-left:8px">Able to work a non-traditional schedule including weekends, evenings and nights</li></ul> This Full-Time Position is salaried and includes health and dental insurance, paid sick and vacation leave, birthday bonus check, 401K after one year of employment and 2 weeks end-of-year paid holiday vacation. Salary Range: $38 - $42K/year Send cover letter and resume to Jackie Camborde, jackiecamborde@golondrinas.org No phone calls, please.    Powered by JazzHR

El Rancho De Las Golondrinas

Executive and Program Associate

Board Meeting

Environmental Protection Agency (EPA)

Lift/Move 30 Pounds

Manage Agenda

Order Supplies

Schedule Development

partner JazzHR

ADAPTED_NOW

Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. This role collaborates closely with engineers, analysts, process and practice owners, service owners, the ITIL Specialist, and the Service and Integration Management Lead to translate complex technical, operational, and security-related information into accessible content.

The Technical Writer develops, edits, and maintains clear, accurate, and user-focused technical documentation supporting enterprise IT operations, ITSM delivery, and mission-critical systems within a federally regulated environment. This role collaborates closely with engineers, analysts, process and practice owners, service owners, the ITIL Specialist, and the Service and Integration Management Lead to translate complex technical, operational, and security-related information into accessible content. The position supports the full documentation lifecycle, from information gathering and drafting through structured reviews, version control, publication, and maintenance. All documentation must align with organizational standards, governance requirements, and usability best practices to ensure that users—technical and non-technical—can effectively understand and operate Federal Client systems and services. Key Responsibilities + Translate complex technical and security-relevant information from subject matter experts into clear, concise user guides, SOPs, workflows, and reference materials tailored to varied audiences. + Gather, analyze, and validate information by interviewing engineers, analysts, product owners, and ITSM leaders; reviewing specifications; and observing system workflows to ensure accuracy and completeness. + Apply structured writing principles, standardized templates, and style guides to create cohesive, findable, and reusable content across manuals, knowledge articles, training materials, and online help. + Use documentation and publishing tools to produce and maintain content in multiple formats, including web-based help, printable documentation, and training or presentation materials. + Apply plain-language principles, accessibility standards, and federal documentation guidelines to improve clarity, readability, and compliance. + Coordinate review cycles, track stakeholder comments, and maintain version control to ensure all documentation retains an auditable and governed change history. + Partner with agile and DevOps delivery teams to update documentation iteratively in alignment with frequent system releases, configuration updates, and service changes. + Support documentation needs for enterprise IT services—such as cloud platforms, cybersecurity capabilities, and ITSM workflows—essential to mission-critical Federal Client operations. + Collaborate closely with the ITIL Specialist and Service and Integration Management Lead to align documentation with ITIL-based service management practices and process governance. Required Qualifications + Bachelor’s degree in English, Technical Writing, Communications, IT, or a related field, or equivalent relevant work experience. + 0–3 years of progressively responsible experience in technical writing, documentation, or closely related communication roles. + Demonstrated ability to understand and communicate complex technical information clearly and concisely for varied audiences. + Training or practical experience with documentation tools (for example, word processing, PDF, and help‑authoring or publishing tools). + Strong writing, editing, and proofreading skills with excellent attention to detail, organization, and version control. + Ability to work independently and collaboratively with engineers, analysts, and cross‑functional teams in a fast‑paced IT environment. + Active or obtainable SECRET clearance and U.S. citizenship, with less than 10% travel required. Preferred Qualifications + Experience working in agile or DevOps environments and updating documentation in alignment with iterative release cycles. + Experience documenting enterprise IT services (cloud, cybersecurity, IT operations, or ITSM processes). + Knowledge of federal documentation standards, style guides, and regulatory requirements. + Exposure to information design, reusable content models, or component-based authoring frameworks. + Familiarity with ITSM concepts and ability to partner effectively with ITIL practitioners. + Exposure to using AI‑assisted writing and content‑generation tools in a manner consistent with federal AI policies, including security, data protection, human validation, transparency, and accuracy requirements. + Experience using AI‑enabled transcription, summarization, or analysis tools to support documentation efforts while maintaining compliance with federal privacy and security controls. + Understanding of how AI‑assisted tools integrate into knowledge management systems while adhering to federal metadata, retention, and auditability requirements. Compensation Ranges Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees. EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment. Physical Requirements The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions. Disclaimer The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. $64k - $71,700 EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.

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Executive Administrative Assistant State Employees Credit Union

Executive Assistant to the CEO El Centro Family Health

Executive and Program Associate El Rancho De Las Golondrinas

Technical Writer ASM Research, An Accenture Federal Services Company

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