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The Personal Assistant plays a dual role, ensuring smooth day-to-day office operations while providing high-level administrative support to the CEO and occasional support to the CFO. 3+ years in office management, executive assistance, or finance/admin support roles.

Personal AssistantThe Personal Assistant plays a dual role, ensuring smooth day-to-day office operations while providing high-level administrative support to the CEO and occasional support to the CFO. This role is a Hybrid Role based out of our Charlottesville Office.Key ResponsibilitiesOffice Management:<ul><li>Manage office supplies, vendors, and facility maintenance</li><li>Organize company meetings, events, and internal communications</li><li>Manage budgets, invoices, and expense tracking</li></ul>Personal Assistant:<ul><li>Manage the CEO’s calendar, scheduling, and priorities</li><li>Coordinate meetings, prepare agendas, and take meeting notes</li><li>Handle confidential correspondence and communications on behalf of the CEO</li><li>Arrange travel, accommodations, and itineraries</li><li>Prepare reports, presentations, and briefing documents</li><li>Act as a liaison between the CEO and internal/external stakeholders</li><li>Filing and administration of financial documents, and coordination of necessary materials between offices</li><li>Assist with strategic projects and follow-ups on key initiatives worked on with CFO</li></ul> Skills & Qualifications<ul><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>High level of discretion and confidentiality</li><li>Proficiency in Microsoft Office, Google Workspace, and scheduling tools</li><li>Ability to prioritize tasks in a fast-paced environment</li><li>Problem-solving mindset and attention to detail</li><li>Experience supporting senior executives or C-level leaders preferred</li></ul> Preferred Background<ul><li>French Speaking</li><li>3+ years in office management, executive assistance, or finance/admin support roles</li></ul>

ONErpm

Personal Assistant (Charlottesville)

Administrative Skills

Billing

Budget Management

C-Level Management

Communication Skills

Detail Oriented

Establish Priorities

Expense Tracking

Facilities and Maintenance

Finance

Financial Administration

French Language

Head of Finance

Meeting Minutes

Microsoft Office

Multitasking

Office Management

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Reporting Skills

Travel Planning

Writing Skills

HiringThing

Note: Candidates must have strong legal administrative, litigation support, or paralegal experience, along with excellent organization, confidentiality, communication, and proofreading skills. Established Charlottesville law firm seeking an on-site Litigation Legal Assistant to support attorneys and paralegals with civil litigation matters.

YEAR

Pay: $42,000.00 - $55,000.00 per yearWhy This Is a Great Opportunity<ul><li>Join a respected Virginia law firm with a strong reputation for quality legal work, professionalism, and employee development.</li><li>Work closely with attorneys and paralegals on active litigation matters in a meaningful support role.</li><li>Build hands-on experience with case files, pleadings, discovery, motions, trial preparation, client communication, and court filings.</li><li>Be part of a collaborative team that values organization, attention to detail, confidentiality, and professionalism.</li><li>Enjoy a stable full-time role with competitive pay, benefits, and long-term growth potential.</li></ul>Location: This position is based in Charlottesville, VA and is on-site. This is a great fit for someone who wants to be part of a professional office environment and work directly with attorneys, paralegals, staff, and clients.Note: Candidates must have strong legal administrative, litigation support, or paralegal experience, along with excellent organization, confidentiality, communication, and proofreading skills.About UsWe are an established Virginia law firm serving clients across a broad range of litigation, business, and personal legal matters. Our team is known for professionalism, strong client service, ethical practice, and a supportive work environment that values staff development. Confidential Employer.Job Description<ul><li>Support attorneys and paralegals with litigation matters, client files, court filings, scheduling, and case administration.</li><li>Maintain attorney calendars, case deadlines, active file lists, and important litigation dates.</li><li>Draft, proofread, revise, and format letters, pleadings, motions, discovery, affidavits, correspondence, and other legal documents.</li><li>Communicate professionally with clients, courts, opposing counsel, attorneys, staff, and outside professionals.</li><li>Organize, maintain, index, store, and retrieve paper and electronic case files.</li><li>Assist with discovery, exhibits, depositions, pleadings, trial preparation, hearings, and case materials.</li><li>Help prepare and file motions, pleadings, and routine litigation documents according to court procedures.</li><li>Research case-related information using existing files and other resources.</li><li>Track and monitor attorney CLE hours and assist with administrative follow-up.</li><li>Work with attorneys to support accurate monthly billing and timely case updates.</li><li>Maintain strict confidentiality and safeguard client information at all times.</li></ul>Qualifications<ul><li>Legal assistant, litigation assistant, legal secretary, or paralegal experience preferred.</li><li>Litigation support experience strongly preferred.</li><li>Strong proficiency with Microsoft Office, Adobe, electronic files, calendaring, and document management.</li><li>Excellent proofreading skills, including grammar, punctuation, spelling, formatting, and attention to detail.</li><li>Strong organizational skills and ability to manage multiple priorities and deadlines.</li><li>Professional verbal and written communication skills.</li><li>Ability to follow written and verbal instructions accurately.</li><li>Comfortable working independently and as part of a team.</li><li>High level of professionalism, confidentiality, reliability, and client service.</li><li>Experience with pleadings, discovery, court filings, trial preparation, or attorney support is a strong plus.</li></ul>Why You Will Love Working Here<ul><li>You will work in a professional, respected law firm environment where staff are valued.</li><li>You will support meaningful litigation work and play an important role in keeping cases organized and moving forward.</li><li>You will have the opportunity to grow your legal support skills while working with experienced attorneys and paralegals.</li><li>You will be part of a team that values collaboration, accuracy, confidentiality, and strong client service.</li><li>You will receive competitive pay, benefits, paid time off, and professional development support.</li></ul>JPC-975Benefits:<ul><li>Dental insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul> Requirements: Must haves: 1+ yrs legal support experience.<ul><li dir="ltr">Nice to haves: litigation support experience</li><li dir="ltr">Additional context: Relocation- [no]. Packages - [no]</li><li dir="ltr">Salary Bands:<ul><li dir="ltr">Entry legal support / limited litigation exposure: $42k to $46k</li><li dir="ltr">2 to 4 years legal assistant or litigation support: $46k to $50k</li><li dir="ltr">5+ years strong litigation legal assistant experience: $50k to $55k</li></ul></li></ul>Submission Email: Name / Liz - ecs@fplegal.com; sjr@fplegal.com; acn@fplegal.comQuick Recruiter ReferenceEstablished Charlottesville law firm seeking an on-site Litigation Legal Assistant to support attorneys and paralegals with civil litigation matters. Role includes calendaring, drafting, proofreading, court filings, client communication, case file management, trial prep, and billing support. Best fit is a highly organized litigation legal assistant, legal secretary, or paralegal with strong attention to detail and confidentiality.Recruiters Submission: To submit, cancel - Litigation Legal Assistant - Flora Pettit PC - JPC 975 - Source*New Job Order Alert*<ul><li dir="ltr">Client job title: Litigation Legal Assistant</li><li dir="ltr">Location: Charlottesville, VA</li><li dir="ltr">On-site, hybrid, remote: On-site</li><li dir="ltr">Experience: 1</li><li dir="ltr">Good fit job titles/keywords for candidates: Litigation Legal Assistant, Legal Assistant, Litigation Assistant, Legal Secretary, Litigation Secretary, Paralegal, Litigation Paralegal, Civil Litigation, Court Filings, Discovery, Pleadings, Calendaring, Trial Prep</li><li dir="ltr"># of hires needed: 1</li><li dir="ltr">Open or not to recruiters on TE: No</li><li dir="ltr">Job posting strategy (bottom of package details): rural af at 50k pop, just 1 yr legal support exp</li></ul>

Orion Placement

Litigation Legal Assistant

Adobe Product Family

Attorney

Calendar Management

Case Management

Customer Support/Service

Dental Insurance

Document Management

File Management

Legal

Legal Documents

Legal Support Skills

Litigation

Paralegal

Proofreading

Retirement Plan

Staff Development

Team Player

Time Management

Vision Plan

Manatal

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Personal Assistant (Charlottesville)ONErpm

Litigation Legal AssistantOrion Placement

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