UNKNOWN

ADAPTED_NOW

HOUR

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We’re looking for someone who thrives in an Executive Assistant or Administrative Assistant capacity—someone highly organized, proactive, and detail-oriented.

Executive Administrative Assistant / 4 Day work week / Amazing company & culture!! This Jobot Job is hosted by: Jillian Morgan Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume. Salary: $22 - $25 per hour A bit about us: We are a mission-driven organization focused on strengthening communities through strategic partnerships, program support, and operational excellence. Our team works closely with local stakeholders, organizations, and leaders to drive meaningful, long-term impact. We are committed to fostering an environment where individuals feel valued, supported, and empowered to contribute. Our culture emphasizes collaboration, accountability, and continuous improvement, and we take pride in the work we do to support both our internal team and the communities we serve. This is a fully onsite position, working 36 hours/week, Tuesday-Friday! Why join us? This is more than a traditional administrative role—it’s an opportunity to build a career. Meaningful Work <ul><li>	Be part of an organization where your day-to-day contributions support a larger mission and purpose</li></ul> Growth Opportunity <ul><li>	Start in an Executive/Administrative Assistant capacity and gain exposure to HR and accounting functions (AP)—with training provided</li></ul> Direct Access to Leadership <ul><li>	Work closely with executives and play a key role in keeping operations running efficiently</li></ul> Hands-On Experience Across Functions <ul><li>	Get involved in operations, HR coordination, and financial processes—expanding your skill set beyond admin work</li></ul> Collaborative Team Environment <ul><li>	Join a supportive, team-oriented culture that values communication, reliability, and initiative</li></ul> Stability + Long-Term Opportunity <ul><li>	A structured, professional environment with clear expectations and the ability to grow within the organization</li></ul> Job Details Why This Role Stands Out This is not a traditional admin role. We’re looking for someone who thrives in an Executive Assistant or Administrative Assistant capacity—someone highly organized, proactive, and detail-oriented. If you’ve supported executives, managed calendars, coordinated projects, or kept a fast-moving team organized, this is an opportunity to expand your skillset and build a long-term career path. What You’ll Do Executive & Administrative Support <ul><li>	Manage calendars, scheduling, and meeting coordination for leadership</li><li>	Prepare agendas, take notes, and track follow-ups/action items</li><li>	Coordinate travel, expenses, and day-to-day logistics</li><li>	Serve as a key point of contact for internal and external communication</li><li>	Keep things moving—anticipate needs, solve problems, and stay one step ahead</li></ul> Office & Operations Support <ul><li>	Help maintain organized systems, files, and documentation</li><li>	Assist with vendor coordination, invoices, and general office operations</li><li>	Support process improvements to increase efficiency across the team</li><li>	Assist with onboarding, employee coordination, and HR processes</li><li>	Support accounts payable (AP): invoices, tracking, vendor follow-ups</li><li>	Learn internal systems, compliance processes, and reporting</li></ul> What We’re Looking For <ul><li>	Experience as an Executive Assistant, Administrative Assistant, or similar</li><li>	Highly organized with strong attention to detail</li><li>	Ability to manage multiple priorities and stay calm under pressure</li><li>	Proactive mindset—you don’t wait to be told what to do</li><li>	Strong communication skills (written and verbal)</li><li>	Comfortable with Microsoft Office, Google Workspace, and learning new systems</li></ul> What Makes You a Strong Fit <ul><li>	You enjoy being the person who keeps everything running smoothly</li><li>	You’re naturally dependable and take pride in your work</li><li>	You like being in a fast-paced environment where no two days look the same</li></ul> What You’ll Gain <ul><li>	Direct exposure to leadership and business operations</li><li>	A clear path to grow beyond a traditional admin role</li><li>	A collaborative, supportive environment where your impact is visible</li></ul> Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

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Jobot

Executive Administrative Assistant

Accounting

Accounts Payable

Alliance/Partner Management

Billing

Business Operations

Calendar Management

Communication Skills

Continuous Improvement

Detail Oriented

Documentation

Environmental Impact

Executive Assistant Skills 

Human Resources Processes

Leadership

Legal

Logistics

Microsoft Office

Multitasking

Onboarding

Operational Support

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Process Improvement

Process Management

Project/Program Coordination

Schedule Development

Systems Maintenance

Team Player

Travel Planning

Writing Skills

OTHER

FEED

With state-of-the-art technology and facilities across Ohio and Pennsylvania, we’re proud to offer the capabilities and expertise to cast billet, extrude custom shapes and fabricate finished components for customers across a range of markets - including automotive, transportation, building and construction, electrical and machinery, consumer durables and distribution. Whether it’s driving innovation within our industry, making the impossible possible for our customers, providing a safe, respectful workplace for employees or supporting our local communities, our purpose is clear.

YEAR

Overview:
Consider joining the Pennex family as an Administrative Assistant at our Leetonia location. The Administrative Assistant is an administrative professional who provides comprehensive support. The role involves management of support projects from design to completion, requiring the ability to critically think and solve problems. The ideal candidate for this position is an organized, detail-oriented individual who can manage multiple projects in a fast-paced environment. The Administrative Assistant is a deadline-driven professional with a strong work ethic and experience in office administration. 

Responsibilities:
<ul><li>Ensure a positive first impression for visitors and candidates by maintaining the reception, common areas, and lobby of the Leetonia office.</li><li>Represent the company by maintaining a welcoming, professional presence that reflects our values of caring, integrity, safety and growth.</li><li>Register visitors and guests in a professional and courteous manner, ensuring that safety protocol is met and PPE is provided as needed</li><li>Answer phone calls and direct callers to the appropriate personnel by maintaining current phone lists.</li><li>Provide administrative support including: <ul><li>Scheduling meetings </li><li>Account reconciliation</li><li>Filing, copying, scanning, faxing, etc.</li></ul></li><li>Conduct inventory and order office supplies.</li><li>Manage catering and meal orders for meetings and special events, ensuring that receipts are managed appropriately.</li><li>Maintain professional and tidy conference rooms and common areas, ensuring that conference rooms are not double-booked and that they are always stocked. Ensure that dishwashers are run and emptied as needed.</li><li>Review correspondence, memos, reports, and presentations. </li><li>Manage confidential and sensitive information with the highest level of integrity. </li><li>Maintain electronic and physical filing systems, ensuring documents are properly archived and easily accessible. </li><li>Conduct research and compile data for reports and presentations.</li><li>Support various projects and initiatives. </li><li>Partner with Executive Assistant and Human Resources Team to execute enterprise-wide projects, events, and initiatives.</li><li>Perform other duties as assigned.</li></ul>

Qualifications:
Ideal Candidate Will Have: Education and Experience<ul><li>High School Diploma or equivalent is required</li><li>Associate’s or Bachelor’s degree preferred</li><li>One to two years of administrative support experience preferred</li><li>Experience as a receptionist, administrative support personnel, or similar administrative role preferred</li></ul>Required Skills/Abilities<ul><li>Strong organizational skills with the ability to multitask and prioritize work effectively</li><li>Excellent verbal and written communication skills, including strong editing and proofreading abilities</li><li>Demonstrated proficiency in Microsoft Office suite, particularly Word, Excel, PowerPoint, Outlook, and Teams</li><li>High level of professionalism; ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Strong attention to detail and commitment to delivering high-quality work</li><li>Ability to work independently and collaboratively as part of a team, taking initiative and anticipating the needs of the team</li><li>Strong organizational and multitasking abilities</li><li>Proactive mindset with the ability to anticipate needs and act accordingly</li><li>Strong problem-solving and decision-making skills</li><li>Experience with calendar management and travel coordination</li><li>Highly motivated, self-driven, and eager to learn and apply new skills</li><li>Attentive to details and follows through on assigned tasks and commitments</li><li>Flexible and driven to meet tight deadlines, handle multiple projects and prioritize them appropriately</li><li>Must be able to pass pre-employment physical and drug screen</li><li>Must be eligible to work in the United States, visa sponsorships are not available</li><li>Regular attendance required</li></ul>

About Us:
Perks of the Job<ul><li>Medical, dental and vision insurance </li><li>Disability and life insurance </li><li>401(k) with matching contribution </li><li>Generous allotment of paid vacation and paid holidays </li><li>Competitive wages plus performance-based bonus opportunities </li><li>Employee Assistance Program (EAP) </li><li>Ongoing training and professional development </li><li>Ample opportunity for career growth and advancement </li><li>Daily pay available </li></ul>Why Our People Love Working Here<div><ul><li>Purpose-driven, friendly, open and respectful culture  </li><li>Shared core values of safety, caring, integrity and growth  </li><li>Employee discount program with hundreds of partner brands  </li><li>Up to $5000 tuition reimbursement  </li><li>Wellness incentive program  </li><li>Regular employee celebrations and events </li></ul></div>Who We Are Founded nearly half a century ago, Pennex continues to see rapid growth as a leading provider of quality aluminum cast products and extrusions. With state-of-the-art technology and facilities across Ohio and Pennsylvania, we’re proud to offer the capabilities and expertise to cast billet, extrude custom shapes and fabricate finished components for customers across a range of markets - including automotive, transportation, building and construction, electrical and machinery, consumer durables and distribution. But it’s not just what we do that sets us apart, it’s how we do it. Safety. Integrity. Caring. Growth. These core values are embodied by each member of our team; guiding every action we take and decision we make. Whether it’s driving innovation within our industry, making the impossible possible for our customers, providing a safe, respectful workplace for employees or supporting our local communities, our purpose is clear. We are dedicated to impacting our world in a positive way.   If you are a like-minded individual with a strong ability to problem solve, collaborate and effectively communicate, Pennex may be the perfect place for you to grow your career. To learn more, please visit Pennex.com or check out other opportunities within the MX Holdings family of companies at MXHoldings.com. Our Commitment to Inclusion We welcome people of different backgrounds, abilities, and perspectives. To ensure our business and culture continue to be inclusive of all people, we never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age or marital status, veteran, or disability status. MX Holdings and our family of brands, including Metal Exchange and Pennex, are proud to be equal opportunity employers. Additionally, all your information will be kept confidential according to EEO guidelines. Should you have any questions or require special assistance completing your application, please email pennexrecruiter@pennexaluminum.com. Qualified Applicants must be legally authorized for employment in the United States and not require employer sponsored work authorization now or in the future for employment in the United States.Our salary ranges are primarily determined by role, level, and location. The range provided for each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Confidentiality Agreement Required: Yes 

Posted Min Pay Rate:
USD $41,000.00/Yr.

Posted Max Pay Rate:
USD $48,000.00/Yr.

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Executive Administrative Assistant Jobot

Administrative Assistant Pennex Aluminum Company

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